Job Specification
ACCOUNT CLERK
DEFINITION:
Under direction performs a variety of routine, repetitive, noncomplex
clerical tasks which involve computing, classifying, verifying, and
recording numerical data and the reconciliation of accounts, records,
and documents to keep sets of financial records complete; does other
related duties as required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform
all duties listed in this job specification. Conversely, all duties
performed on the job may not be listed.
EXAMPLES OF WORK:
Examines and verifies that entries, postings, and totals are accurate
and supporting documents are included.
Performs routine arithmetic calculations and tabulates by hand or with
the aid of machines.
Performs varied clerical tasks involved in keeping accounts of a
simple, routine, and repetitive nature.
Posts entries in cash books, journals, ledgers, and/or other records.
Prepares records of cash receipts and disbursements.
Makes extensions and calculates percentages and discounts.
Calculates deductions to be made from the pay of individuals.
Keeps a continuous record of the amount, kind, and value of
merchandise, material, equipment, and stock on hand.
Checks and compares for completeness various types of documents such
as vouchers, payrolls, requisitions, invoices, bills and receipts.
Examines vouchers to ensure that they have the necessary approvals and
that data are arithmetically correct.
Reviews financial data to ensure correct account and appropriation are
cited.
Reviews expense account for funding or budgetary limitations and
refers discrepancies to higher level staff.
Posts accounting information to data transaction forms to reflect
correct accounting category or code and utilization of funds in accord
with specific guidelines.
Posts noncomplex disbursements, deductions, and remittances paid
and due, and checks.
Records charges, overpayments, refunds, and so forth into record book.
Prepares vouchers, invoices, and assists with preparation of periodic
reports.
Performs simple reconciliation of bank accounts.
May assist in collecting/compiling data for inclusion in budget
requests, financial statements, and other reports.
Refers errors and irregularities to superiors.
Gives routine information in person and over the telephone.
Maintains established records/files where selection and classification
of data does not require difficult decisions and where procedures are
routinized.
Maintains standardized double entry bookkeeping records involving
making entries in journals and posting to ledgers and other records
which entail only a few variations in the transactions recorded,
clearly established guidelines exist for the actions required, and
limited problems in identifying the proper account classification or
in balancing and reconciling accounts.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
REQUIREMENTS:
LICENSE:
Appointees will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office methods, practices, and equipment and of
performing routine, repetitive, and noncomplex tasks involved in
keeping financial and/or other records of a mathematical nature.
Knowledge of basic arithmetic functions.
Ability to understand, remember, and carry out oral and written
directions.
Ability to perform routine/repetitive tasks, compare numerical/verbal
data, and select appropriate information for forms.
Ability to add, subtract, multiply, divide, and find
averages/percentages.
Ability to apply arithmetic principles and to correct computational
errors.
Ability to acquire an understanding of numerical record keeping and
data gathering and other clerical procedures used in a specific
establishment.
Ability to perform work requiring constant/close attention to clerical
and numerical detail.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign
Language or Braille may also be considered as acceptable forms of
communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 00001 | | L | N | | N/A | 01 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
1/29/1997 |
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