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Job Specification 00536

ASSISTANT FISCAL OFFICER

 

DEFINITION


 Under direction, assists the fiscal officer in planning, organizing,
 coordinating, and directing a system for managing financial resources
 of a department, autonomous agency, jurisdiction, or other government
 entity; does other related duties as required.

 NOTE: The examples of work for this title are for illustrative
 purposes only. A particular position using this title may not perform
 all duties listed in this job specification. Conversely, all duties
 performed on the job may not be listed.

 
EXAMPLES OF WORK:


 Organizes, develops, directs, and performs work involved in the
 management of financial affairs of a local government unit or agency,
 and controls the receipt and/or disbursement of monies.

 Supervises and performs professional functions involved in the
 analyses and audits of accounts, vouchers, and other records, and
 prepares statements concerning financial condition of the local
 governmental unit or agency.

 Provides technical guidance in reviewing, analyzing, evaluating, and
 reporting on program accomplishments in financial terms.

 Compares performance with operating plans and standards as reflected
 in financial data.

 Reports on and interprets financial data with the objective of
 promoting economy and efficiency in the execution of programs.

 Develops, coordinates, and executes financial policies, procedures,
 and plans.

 Develops coordinates, and maintains an integrated system of financial
 staff services through synthesis of data and information flow to
 provide the necessary financial control for the organization.

 Confers with and serves as technical financial advisor to management
 on financial problems and other related matters.

 Supervises clerical and accounting staff and assigns their duties and
 responsibilities.

 Prepares various financial reports.

 Prepares budget requests.

 Prepares, audits, and edits reports of costs and other financial
 summaries and statements.

 Reviews disbursements and controls to ensure adherence to contractual
 obligations.

 Supervises and maintains accounting records and files.

 Organizes, leads, and controls assigned staff through delegations to
 intermediary supervisory personnel.

 Provides technical and administrative guidance to staff.

 Adjusts the established organizational pattern to meet office needs.
 Selects, evaluates, and disciplines employees.

 Establishes internal operating policies and procedures.

 Plans projects or programs and recommends changes to existing
 operations.

 Estimates budgetary needs of the fiscal operation and allocates
 resources appropriately.

 Prepares annual budget for the entire organization in accord with
 established procedures and policies.

 Oversees and provides assistance to operational and staff units in
 developing their respective components of the overall budget.

 Forecasts anticipated budgetary increases/reductions based on analysis
 of agency goals and needs.

 Monitors expenditures against allocations to ensure disbursements do
 not exceed authorized funding levels.

 Develops recommended cost containment plans as necessary to ensure
 proper fiscal administration.

 Maximizes revenues by ensuring proper state/federal reimbursements.

 Develops and maintains a system of accounts consistent with policy,
 procedures, and requirements of the organization and applicable
 state/federal statues and rules.

 Conducts periodic audits and inspections of varied financial
 transactions and records.

 Manages the organization's automated financial and statistical
 reporting system to ensure information is accurate and produced on a
 timely basis.

 Prepares fiscal/statistical reports.

 Analyses fiscal/statistical management reports.

 Submits corrective plans to the head of the organization.

 Supervises the operation of the unit's data processing activities to
 ensure that input is accurate and that output is sufficient to provide
 all necessary financial and statistical information.

 Supervises and reviews accounting procedures used throughout the
 agency to ensure that procedures are uniform and consistent.

 Establishes and supervises the maintenance of budgetary controls.

 Confers will all unit heads and participates in the preparation of the
 budget based information obtained, correcting and adjusting as
 necessary.

 Prepares or directs the preparation of reports required by third party
 reimbursement agencies.

 Prepares or directs the preparation of reports to government agencies
 required by law.

 Sees that agency financial operations are in accord will legal
 requirements.

 Monitors financial reports of all units to see that there are in
 conformity with required procedures and policies. Prepares or directs
 the performance of cost analysis of the organization and recommends
 changes based on established norms.

 May be required to learn to utilize various types of electronic and/or
 manual recording and information systems used by the agency, office or
 related units.

 REQUIREMENTS:

      EDUCATION:

       Graduation from an accredited college or university with a
 Bachelor's degree which includes twenty-one (21) semester hour credits
 in accounting.

      EXPERIENCE:

       Four (4) years of supervisory financial management experience
 involving accounting, budgeting, auditing, and financial analysis and
 reporting.

       NOTE: Applicants who have satisfactorily completed twenty-one
 (21) semester hour credits in professional accounting courses at an
 accredited college or university may substitute additional experience
 as indicated for the remainder of the education requirement on a
 year-for-year basis with thirty (30) semester hour credits being equal
 to one (1) year of experience.

       NOTE: Possession of a current, valid certificate as a Registered
 Municipal Accountant or Certified Public Accountant issued by the NJ
 State Board of Accountants or as a Certified Municipal Finance Officer
 issued by the NJ Department of Community Affairs, Division of Local
 Government Services may be substituted for the above education
 requirement.

        NOTE: Graduation from an accredited college or university with
 a Master's degree in Accounting, Finance, Public Administration, or
 Business Administration may be substituted for one (1) year of
 indicated experience.

      LICENSE:

       Appointees will be required to possess a driver's license valid
 in New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform essential duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of principles, methods, techniques, and systems of financial
 management.

 Knowledge of principles, methods, and procedures used in budgeting,
 accounting, internal auditing, program evaluation, and financial and
 managerial reporting.

 Knowledge of laws, rules, and regulations governing the installation
 and operation of a government system of accounts and their application
 to specific situations.

 Knowledge of the preparation of involved, detailed accounting and
 other financial report containing findings, conclusions, and
 recommendations.

 Knowledge of government budgeting preparation, problems, practices,
 and methods and their application to specific situations.

 Knowledge of automated data processing systems, procedures, and
 controls.

 Ability to utilize principles, methods, techniques, and systems of
 financial management.

 Ability to plan, direct, and coordinate difficult and complex
 financial programs.

 Ability to develop, apply, and adjust financial plans and policies to
 attain organization objectives.

 Ability to establish and maintain effective working relations with all
 levels of management.

 Ability to apply sound independent judgment in the solution of
 financial problems and in the administration of a financial program.

 Ability to make oral and written presentations in a clear, consistent
 manner.

 Ability to select, develop, and supervise subordinate staff.

 Ability to analyze and make objective, logical determinations from
 financial data and to draw sound conclusions therefrom.

 Ability to utilize various types of electronic and/or manual recording
 and information systems used by the agency, office, or related units.

 Ability to read, write, speak, understand, and communicate in English
 sufficiently to perform duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long as
 they can perform essential functions of the job after reasonable
 accommodation is made to their known limitations. If the accommodation
 cannot be made because it would cause the employer undue hardship,
 such persons may not be eligible.

 CODES: LG - 00536                RKR/hw                    10/22/97

 This job specification is for local government use only.