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Job Specification 03848

SUPERVISING ACCOUNT CLERK

 

DEFINITION


 Under direction, supervises and performs the work involved in
 computing, classifying, verifying, and recording numerical data and
 reconciling accounts, records, and documents to keep sets of financial
 records complete; does related work as required.

 NOTE: The definition and examples of work for this title are for
 illustrative purposes only. A particular position using this title may
 not perform all duties listed in this job specification. Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 Determines work procedures, prepares work schedules, and expedites the
 workflow of the unit.

 Issues written and oral instructions to subordinates.

 Assigns duties and examines completed work for exactness, neatness,
 and conformance to policies and procedures.

 Studies and standardizes procedures to improve efficiency of
 subordinates.

 Maintains harmony among workers and resolves grievances.

 May hire, train, and discharge workers.

 Maintains records of a confidential nature.

 Prepares correspondence.

 Prepares statistical and other reports which require interpretation
 and contain findings, conclusions, and recommendations.

 Supervises compilation of reports of various types and reviews and
 approves them before submission to higher levels of management.

 Interprets and explains organization rules, regulations, policies, and
 procedures through correspondence, personal interviews, and telephone
 conversations.

 Reviews, checks, and certifies reports, applications, and other
 documents for correctness where difficult determinations are
 concerned.

 Interviews and transacts business with persons who may call at the
 office.

 Plans revisions of clerical procedures and office routines.

 Prepares requisitions.

 Guides, instructs, and assigns tasks to employees.

 Receives, reviews, and adjusts complaints.

 Participates in and is responsible for the work of staff.

 Compiles data for budgets and reports.

 Makes special studies of certain operations and reports findings.

 Relieves the supervisory officer of office details.

 Maintains, classifies, indexes, and cross references records and
 files.

 Supervises and performs the work involved in calculating, posting, and
 verifying statistical information to obtain financial data for use in
 maintaining accounting records.

 Posts to various ledgers details of financial transactions such as
 allotments, disbursements, deductions from payrolls, pay and expense
 vouchers, remittances paid and due, checks, and claims.

 Reconciles bank statements.

 Verifies and enters details of financial transactions as they occur or
 in chronological order in account and cash journals.

 Summarizes details of financial transaction on separate ledgers and
 transfers data to general ledger.

 Balances books and compiles reports to show statistics such as
 receipts, expenditures, and accounts payable and receivable.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by the agency,
 office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

        Three (3) years of experience in the preparation, maintenance
 and/or review, and verification of financial records.

      LICENSE:

       Appointees will be required to possess a driver's license valid
 in New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform the essential duties of the
 position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of accounting clerical procedures and techniques required to
 understand and work with a total accounting system or with an
 identifiable segment of an integrated double entry bookkeeping system.

 Knowledge of the account relationships within the accounting system.

 Knowledge of work involving accounting and/or financial data,
 mathematical calculations, and the checking and processing of
 information.

 Knowledge of supervisory principles and techniques.

 Knowledge of clerical routines and procedures involved in collection,
 sorting, coding, and preparing of accounting data and basic arithmetic
 functions.

 Ability to apply rules, regulations, and methods to a variety of
 situations.

 Ability to analyze clerical accounting problems.

 Ability to develop effective work methods.

 Ability to gather, compile, and analyze basic accounting data and to
 prepare reports and summaries.

 Ability to instruct, motivate, train, and guide lower level employees,
 issue appropriate work assignments, and review and evaluate their job
 performance.

 Ability to locate discrepancies in financial reports which are of
 moderate complexity and to make corrections.

 Ability to use judgment in recognizing possible alternative actions to
 problems when they are not prescribed or readily apparent, and in
 referring to others problems which require other than clerical
 decisions.

 Ability to compose correspondence of an explanatory or interpretative
 nature.

 Ability to plan work activities, sequence of operations, and work
 priorities for others.

 Ability to add, subtract, multiply, divide, and find averages and
 percentages.

 Ability to perform work requiring constant and close attention to
 clerical and numerical detail.

 Ability to learn to utilize various types of electronic and/or manual
 recording and information systems used by the agency, office, or
 related units.

 Ability to read, write, speak, understand, or communicate in English
 sufficiently to perform the duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long as
 they can perform the essential functions of the job after reasonable
 accommodation is made to their known limitations. If the accommodation
 cannot be made because it would cause the employer undue hardship,
 such persons may not be eligible.

 CODES: LG - 03848               RKR/hw              3/26/97

 This job specification is for local government use only.