ADMINISTRATOR, CULTURAL AND HERITAGE AFFAIRS
Under direction, organizes, plans, directs, supervises, and
coordinates programs designed to promote public interest in local
history, in the arts and in the cultural values, goals, traditions, and
heritage of the Community, State, and Nation; does related work as
Positions in the class are primarily concerned with administering
functional programs in the areas of the arts, culture, history, and
heritage. The duties entail planning, organizing, and directing
program activities. Requiring a general knowledge of personnel and
fiscal management, grant application and administration, property, and
equipment management, and public information/public relations program
While specific functional programs and the corresponding
responsibilities for planning their various aspects may vary somewhat
among jurisdictions, they nevertheless have many features in common.
Typical among these are the development of arts and historical
programs, projects, and publications; promotion of the local arts and
historical communities through publicity, information dissemination,
and the rendering of technical services; development of commemorative
programs; development and interpretation of cultural and historical
facilities; supervision of volunteers, professional and other employees
in carrying out functional activities; and the coordination of
activities with local, state, and national arts and historical
The impact of each program is broad in scope and has major social
and economic effects on the community; for example, it engenders the
participation and interest of artists, artistic interest groups,
historians, historical interest groups, and the increased use of
cultural and similar types of facilities. The programs rely heavily on
attracting, training, and supervising either volunteer workers or
contract personnel as well as upon the assistance of organized groups
and organizations in the community.
An important element of the positions in this class is the
responsibility for developing a public information program which
requires writing and editing skills and the selection of methods for
dissemination of information in the form of pamphlets, newsletters,
periodicals as well as the use of public communication media such as
the press, radio, exhibits, etc.
The intent of the public information program is to:
Make use of specialized information media which will specifically
reach certain groups such as artists in the various fine arts or
performing arts, or those interested in historic preservation.
Present information about specific activities and achievements in
a manner so as to encourage public support (financial), and
interest and participation in it.
Carry out part of the jurisdictions obligation to promote public
education in a subject matter area such as fine arts (sculpture,
painting), local history, historic architecture, etc.
EXAMPLES OF WORK:
Works with other administrative personnel and with governing board
(a) to formulate program policy; (b) to identify various components of
the program and its financial, personnel, and material needs, and
problems; (c) to confer on major changes in program operations,
regulations, policy, etc.
Compiles financial data on funds received and/or disbursed such as
regularly budgeted monies, grants-in-aid, etc., by collecting, and
extracting data from financial records, performing necessary
computations, etc., in order to provide officials or governing board
with data for financial reports.
Advises concerned officials on procedural methods affecting
administrative practices such as securing of services for printing,
office supplies and equipment by examining, explaining, and
recommending procedural methods most appropriate for the specific
program in order to facilitate efficient operations.
Assigns work to subordinates based on priorities taking into
account the difficulty and requirements of assignments and capabilities
of employees; reviews completed assignment and discusses problems
relating to the execution of assignment with the employee. May perform
other supervisory work such as interviewing perspective employees,
identifyng needs of employees, etc.
Develops (or oversees the development of overall exhibit plans by
giving technical approval to exhibit design and construction including
such visual materials as maps, photographs, slides, and other similar
visual media taking into account those visuals that are best suited to
inform and educate the audience on a topic or program.
Speaks before audiences whose interest lies in various fields of
history (e.g. local, industrial, ethnic, architectural) pointing out
the significance of the local events in terms of the national heritage.
Uses advisory committe meetings, surveys, communications media,
and other similar methods in order to assess public or group interests,
needs, reactions, and to stimulate their cooperation and participation
in the functional program which includes the use of cultural facilities
and interest in creative arts and historical activities.
Plans the functional program activities such as festivals,
parades, commemorations, civic celebration, committee meetings, by
deciding on when and in what order activities are to be scheduled, how
they are to be carried out (at times in cooperation with other
organizations) and how they are to be funded.
Maintains cooperative relations with a multitude of organizations
and groups some of which have their own functional programs,
(educational, recreational, historic, etc.) and collaborates with them
and explains policies, guides, functional program objectives, and
public information program objectives.
Graduation from a four (4) year course at an accredited
college or university.
NOTE: Applicants who do not meet the above educational
requirement may substitute additional work experience as
described below on a year for year basis.
Two (2) years of experience in stimulating public interest and
in developing, planning, and providing programs in an organization
which is concerned with any one of the following: (a) fine or applied
arts, (for example, painting, pottery/ceramics, poetry), (b) performing
arts, (for example, music, theater, dance), (c) history, anthropology,
or related activity, (for example, museum, historical society).
NOTE: Possession of a master's degree in the humanities,
history or journalism from an accredited college or university
may be substituted for one (1) year of the above experience.
Appointees will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather than
employee mobility, is necessary to perform the essential duties of
KNOWLEDGE AND ABILITIES:
Knowledge of the practices, methods, and principles relating
to administrative processes and responsibilities such as policy and
procedures formulation, personnel and fiscal management, contract,
property and equipment management, and public information.
Knowledge of the various organizations and facilities whose
programs and services relate to fine arts, applied arts, performing
arts and history, (or a specialized area of history, such as
anthropological, ethnic or cultural history, etc.).
Ability to integrate a unit's administrative services with its
functional program and with the general administration of a
jurisdiction or agency.
Ability to represent and speak on behalf of the interests and
needs of the general public, organized groups, and organizations.
Ability to evaluate program actions, policies, and
Ability to promote public interest in program activities using
standard methods and techniques in the preparation (writing and
editing), and dissemination of information in the form of pamphlets,
newsletters, periodicals, and in the use of public communication
media, i.e., press, radio, etc.
Ability to plan and carry out surveys and studies of existing
social, educational and historical, cultural services.
Ability to give talks before professional and non-professional
groups interested or concerned with the varied programs relating
to the creative arts and history.
Ability to coordinate program services in order to achieve
maximum efficiency and proper utilization of available funds (including
grant-in-aid funds), personnel, equipment, materials, and supplies.
Ability to act as an advisor to organizations and
administrative officials on program planning, contract administration,
public information program planning.
Ability to deal effectively with individuals or groups
representing widely divergent backgrounds, interests, and points
Ability to communicate with others effectively, both orally
and in writing and in working out solutions to problems or questions
relating to the work.
Ability to prepare clear, sound, accurate, and informative
statistical, technical and other reports containing findings,
conclusions, and recommendations.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as
long as they can perform essential functions of the job with or
without reasonable accommodation. If the accommodation cannot
be made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code:
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.