You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

  ADMINISTRATOR, CULTURAL AND HERITAGE AFFAIRS

  DEFINITION:

       Under direction, organizes, plans, directs, supervises, and
  coordinates programs designed to promote public interest in local
  history, in the arts and in the cultural values, goals, traditions, and
  heritage of the Community, State, and Nation; does related work as
  required.

  DISTINGUISHING CHARACTERISTICS

       Positions in the class are primarily concerned with administering
  functional programs in the areas of the arts, culture, history, and
  heritage.  The duties entail planning, organizing, and directing
  program activities.  Requiring a general knowledge of personnel and
  fiscal management, grant application and administration, property, and
  equipment management, and public information/public relations program
  planning.

       While specific functional programs and the corresponding
  responsibilities for planning their various aspects may vary somewhat
  among jurisdictions, they nevertheless have many features in common.
  Typical among these are the development of arts and historical
  programs, projects, and publications; promotion of the local arts and
  historical communities through publicity, information dissemination,
  and the rendering of technical services; development of commemorative
  programs; development and interpretation of cultural and historical
  facilities; supervision of volunteers, professional and other employees
  in carrying out functional activities; and the coordination of
  activities with local, state, and national arts and historical
  organizations.

       The impact of each program is broad in scope and has major social
  and economic effects on the community; for example, it engenders the
  participation and interest of artists, artistic interest groups,
  historians, historical interest groups, and the increased use of
  cultural and similar types of facilities.  The programs rely heavily on
  attracting, training, and supervising either volunteer workers or
  contract personnel as well as upon the assistance of organized groups
  and organizations in the community.

       An important element of the positions in this class is the
  responsibility for developing a public information program which
  requires writing and editing skills and the selection of methods for
  dissemination of information in the form of pamphlets, newsletters,
  periodicals as well as the use of public communication media such as
  the press, radio, exhibits, etc.

       The intent of the public information program is to:

       Make use of specialized information media which will specifically
       reach certain groups such as artists in the various fine arts or
       performing arts, or those interested in historic preservation.

       Present information about specific activities and achievements in
       a manner so as to encourage public support (financial), and
       interest and participation in it.

       Carry out part of the jurisdictions obligation to promote public
       education in a subject matter area such as fine arts (sculpture,
       painting), local history, historic architecture, etc.

  EXAMPLES OF WORK:

       Works with other administrative personnel and with governing board
  (a) to formulate program policy; (b) to identify various components of
  the program and its financial, personnel, and material needs, and
  problems; (c) to confer on major changes in program operations,
  regulations, policy, etc.

       Compiles financial data on funds received and/or disbursed such as
  regularly budgeted monies, grants-in-aid, etc., by collecting, and
  extracting data from financial records, performing necessary
  computations, etc., in order to provide officials or governing board
  with data for financial reports.

       Advises concerned officials on procedural methods affecting
  administrative practices such as securing of services for printing,
  office supplies and equipment by examining, explaining, and
  recommending procedural methods most appropriate for the specific
  program in order to facilitate efficient operations.

       Assigns work to subordinates based on priorities taking into
  account the difficulty and requirements of assignments and capabilities
  of employees; reviews completed assignment and discusses problems
  relating to the execution of assignment with the employee.  May perform
  other supervisory work such as interviewing perspective employees,
  identifyng needs of employees, etc.

       Develops (or oversees the development of overall exhibit plans by
  giving technical approval to exhibit design and construction including
  such visual materials as maps, photographs, slides, and other similar
  visual media taking into account those visuals that are best suited to
  inform and educate the audience on a topic or program.

       Speaks before audiences whose interest lies in various fields of
  history (e.g. local, industrial, ethnic, architectural) pointing out
  the significance of the local events in terms of the national heritage.
  
       Uses advisory committe meetings, surveys, communications media,
  and other similar methods in order to assess public or group interests,
  needs, reactions, and to stimulate their cooperation and participation
  in the functional program which includes the use of cultural facilities
  and interest in creative arts and historical activities.

       Plans the functional program activities such as festivals,
  parades, commemorations, civic celebration, committee meetings, by
  deciding on when and in what order activities are to be scheduled, how
  they are to be carried out (at times in cooperation with other
  organizations) and how they are to be funded.

       Maintains cooperative relations with a multitude of organizations
  and groups some of which have their own functional programs,
  (educational, recreational, historic, etc.) and collaborates with them
  and explains policies, guides, functional program objectives, and
  public information program objectives.

  REQUIREMENTS:

  EDUCATION:

       Graduation from a four (4) year course at an accredited college 
  or university.

      NOTE: Applicants who do not meet the above educational
  requirement may substitute additional work experience as
  described below on a year for year basis.

  EXPERIENCE:

       Two (2) years of experience in stimulating public interest and
  in developing, planning, and providing programs in an organization
  which is concerned with any one of the following:  (a) fine or applied
  arts, (for example, painting, pottery/ceramics, poetry), (b) performing
  arts, (for example, music, theater, dance), (c) history, anthropology,
  or related activity, (for example, museum, historical society).

       NOTE: Possession of a master's degree in the humanities,
  history or journalism from an accredited college or university
  may be substituted for one (1) year of the above experience.

  LICENSE:

       Appointees will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties of 
  the position.

  KNOWLEDGE AND ABILITIES:

           Knowledge of the practices, methods, and principles relating
  to administrative processes and responsibilities such as policy and
  procedures formulation, personnel and fiscal management, contract,
  property and equipment management, and public information.
 
          Knowledge of the various organizations and facilities whose
  programs and services relate to fine arts, applied arts, performing
  arts and history, (or a specialized area of history, such as
  anthropological, ethnic or cultural history, etc.).

           Ability to integrate a unit's administrative services with its
  functional program and with the general administration of a
  jurisdiction or agency.

           Ability to represent and speak on behalf of the interests and
  needs of the general public, organized groups, and organizations.

           Ability to evaluate program actions, policies, and
  accomplishments.

           Ability to promote public interest in program activities using
  standard methods and techniques in the preparation (writing and
  editing), and dissemination of information in the form of pamphlets,
  newsletters, periodicals, and in the use of public communication 
  media,  i.e., press, radio, etc.

           Ability to plan and carry out surveys and studies of existing
  social, educational and historical, cultural services.

           Ability to give talks before professional and non-professional
  groups interested or concerned with the varied programs relating 
  to the creative arts and history.

           Ability to coordinate program services in order to achieve
  maximum efficiency and proper utilization of available funds (including
  grant-in-aid funds), personnel, equipment, materials, and supplies.

           Ability to act as an advisor to organizations and
  administrative officials on program planning, contract administration,
  public information program planning.

           Ability to deal effectively with individuals or groups
  representing widely divergent backgrounds, interests, and points 
  of view.

           Ability to communicate with others effectively, both orally
  and in writing and in working out solutions to problems or questions
  relating to the work.

           Ability to prepare clear, sound, accurate, and informative
  statistical, technical and other reports containing findings,
  conclusions, and recommendations.

           Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, 
  office, or related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable 
  forms of communication.
 
           Persons with mental or physical disabilities are eligible as 
  long as they can perform essential functions of the job with or 
  without reasonable accommodation.  If the accommodation cannot 
  be made because it would cause the employer undue hardship, 
  such persons may not be eligible.
   
  This job specification is applicable to the following title code:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
05211LC N/A29-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

3/30/1993