Job Specification
DEPUTY MUNICIPAL COURT ADMINISTRATOR
DEFINITION:
Under direction of the Municipal Court Administrator, assists in
supervising and/or performing quasi judicial and administrative
functions related to the operation of a municipal court; does other
related duties as required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform
all duties listed in this job specification. Conversely, all duties
performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring
bilingual skills.
07903 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or
communicate in Spanish and English sufficiently to perform
the duties of this position.
EXAMPLES OF WORK:
Assists the Municipal Court Administrator in planning, developing,
coordinating, and implementing procedures for efficient/effective
operation of a municipal court.
Assigns duties to court personnel and supervises/evaluates their
performance.
Provides instructions to office staff on activities related to the
implementation of court rules, state statutes, local ordinances,
and local court policies.
May implement programs designed to achieve objectives of
the municipal court.
Participates in case processing, which includes determining
whether a summons or warrant should be issued, interacting
with defendants/witnesses/attorneys, docketing, recording
payments/fines, scheduling trial calendars, operating recording
machine during court proceedings, and so forth.
Determines whether alleged facts justify issuance of either a
summons or warrant for the arrest of the defendant; if a warrant
for arrest is issued, may determine bail amount consistent with
parameters established by statutes and Rules of the Court.
Accepts complaints and takes oaths.
Attests to court writs, processes, commitments, search warrants,
bench warrants, and subpoenas.
May prepare court calendar.
May arrange court sessions, ensuring court room facilities
are available and appropriate staff have been assigned.
May assist the Municipal Court Judge in the arraignment
of defendants.
Calls and swears witnesses at trial of cases.
Where authorized, sets conditions of pretrial release in accord
with bail schedules promulgated by the Administrative Office
of the Courts or by the Municipal Court Judge.
May receive and disburse bail, fines, costs, and other court revenues.
May monitor court accounting/auditing systems.
May maintain property controls/inventories.
May supervise the filing of complaints, processes, court records,
cash books, court dockets, traffic control sheets, statistical records,
reports, and files.
Answers correspondence, memos, and inquiries.
Monitors the physical condition of the court premises and
maintains decorum therein.
If serving as the Assistant Violations Clerk, performs all relevant
duties and related tasks.
Coordinates activities with police departments and other law
enforcement officials.
Provides information and responds to issues or complaints
involving court operations.
Maintains records and files.
Prepares statistical reports as required by the municipality,
vicinage level judicial managers, and/or the Administrative
Office of the Courts.
May recommend changes in office procedure.
May work on special projects.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by
the agency, office, or related units.
REQUIREMENTS
EDUCATION:
Graduation from High School or Vocational High School, or
possession of an approved High School Equivalency Certificate.
EXPERIENCE:
One (1) year of experience in work related to the administrative
operation of a court, law enforcement agency, law office, or
government agency, including the preparation and/or processing
of legal documents.
NOTE: Current certification as a Municipal Court Administrator
issued by the New Jersey Supreme Court puruant to NJSA 2B:12-11
may be substituted for the indicated experience.
SPECIAL NOTE: Effective September 13, 2011, all newly
appointed deputy municipal court administrators, who are not certified
municipal court administrators pursuant to N.J.S.A.2B:12-11, must
obtain conditional accreditation within six (6) months of the date of
appointment. All newly appointed, non-certified deputy municipal court
administrators must obtain full accreditation within three (3) years of the
date of appointment. A non-certified deputy municipal court administrator,
who fails to obtain conditional accreditation or accreditation within the
time frames provided above will be ineligible to remain in that title. The
Municipal Court Administrator Certification Board may grant an extension
of time upon a showing of good cause.
LICENSE:
Appointees will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than
employee mobility, is necessary to perform essential duties
of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of methods, techniques, and procedures used in
planning/implementing work activities.
Knowledge of office procedures.
Knowledge of methods used to prepare statistical and other
reports containing findings, conclusions, and recommendations.
Knowledge of general accounting and budget methods.
Knowledge of methods used to establish/maintain records and files.
Ability to organize assigned work and develop effective work methods.
Ability to give assignments and instructions to individuals/groups.
Ability to coordinate administrative/clerical functions, staff, and
facilities.
Ability to interpret applicable laws, ordinances, rules, regulations,
and procedures.
Ability to prepare clear, concise, and accurate reports, including
those of a statistical nature.
Ability to take and maintain a firm/correct stand when controversial
matters are considered.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign
Language or Braille may also be considered as acceptable forms
of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 07796 | | L | N | | N/A | 10 | | - | | 07903 | Bilingual In Spanish And English | L | N | | N/A | 10 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
12/31/2011 |
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