You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

 CLERK
     (ALL JURISDICTIONS)
 
 DEFINITION:

 Under immediate supervision, performs routine, repetitive
 clerical work of  a varied nature as a beginner at the entrance
 level of employment which includes a relatively small proportion
 of difficult tasks; does other related duties  as required.

 NOTE: The  examples of work for this title are 
 for illustrative purposes only.  A particular position using this title 
 may not perform all duties listed in this job specification.  
 Conversely, all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Reviews and checks assigned reports, applications, and 
 other documents for completeness; refers problems to 
 supervisor for resolution.

 Opens, time stamps, sorts, numbers, and distributes mail.

 Addresses, stamps, and mails envelopes and other mail.

 Sorts, indexes, and files checks, cash stubs, vouchers,
 requisitions, or other materials numerically, alphabetically,
 or according to other predetermined classification, and
 maintains such files.

 Wraps packages for shipment by mail or express.

 Operates numbering, time stamping, and dating machines.

 Assembles and staples materials for distribution.

 Hand stamps letters, papers, and other documents.

 Clips newspapers, periodicals, and printed releases, 
 and arranges clippings in suitable form as directed.

 Fills in and checks form letters, circulars, and forms as
 directed.

 Looks up needed information.

 Provides general routine information in person and over the
 telephone; refers complicated or non-complicated inquires
 to appropriate staff.
 
 Answers the telephone and takes messages accurately.

 Maintains prepared mailing lists.

 On an infrequent basis, may do basic typing and/or data entry,
 which is uncomplicated and does not require skill or speed.

 May assist  in requisitioning, storing, and distributing office
 supplies.

 May assist in locating and compiling data needed for reports.

 Compiles and tabulates simple numerical data.

 May assist in preparing and verifying payrolls and makes simple
 arithmetic calculations.

 Operates varied types of office machines and equipment including
 duplicating and adding machines.

 When so required, explains details of work to new employees.

 Maintains records and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by
 the agency, office, or related units.

 REQUIREMENTS:
 
 LICENSE:

 Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform essential
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of office routines, equipment, and practices.

 Ability to comprehend established office routines and department
 regulations.

 Ability  to organize assigned clerical work and develop effective
 work methods.

 Ability to use correct English.

 Ability to make arithmetic calculations and tabulations.

 Ability to understand, remember, and carry out oral and written
 directions.

 Ability to learn quickly from oral and written instructions and
 from demonstrations.

 Ability to work effectively with associates, superior officials,
 and members of the public concerned with the work of the
 department.

 Ability to sort, index, file, and pull varied types of materials
 using an established filing system.

 Ability to use and  care for office machines and equipment
 including duplicating and adding machines.

 Ability to utilize various types of electronic and/or manual
 recording and information systems used by the agency, 
 office, or related units.

 Ability to read, write, speak, understand, and communicate
 in English sufficiently to perform duties of this position.
 American Sign Language or Braille may also be considered
 as acceptable forms of  communication.

 Persons with mental or physical disabilities are eligible as long
 as they can perform essential functions of the job with or without
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.

 This job specification is applicable to the following title code:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
20042SN3505N/AA04-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

MER   06/06/2009