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Job Specification

SENIOR CLERK

ALL JURISDICTIONS

DEFINITION

 Under direction of a supervisory official, does clerical work
 involving the exercise of independent judgment and containing
 a relatively large proportion of difficult tasks, and/or instructs
 individuals in the work of a clerical unit; does other related
 duties as required.

 NOTE: The definition and examples of work for this title are 
 for illustrative purposes only.  A particular position using this
 title may not perform all duties listed in this job specification.
 Conversely, all duties performed on the job may not be listed.

 NOTE: Appointments may be made to positions requiring bilingual skills.

 20043C - Bilingual in Spanish and English
 SPECIAL SKILL
 Applicants must be able to read, write, speak, understand, or communicate 
 in Spanish and English sufficiently to perform the duties of this position.

 EXAMPLES OF WORK:

 Organizes assigned clerical work and develops effective
 work methods.

 Instructs individuals in the work of a clerical unit.

 Reviews, checks, and certifies reports, applications, and other
 documents for completeness and/or correctness, may exercise 
 independent judgment to correct and/or complete documents.

 Composes answers to routine letters and prepares other 
 letters in accord with department routines and regulations.

 Checks and verifies bills, vouchers, and statements.

 Prepares claim schedules.

 Records varied types of data accurately.

 Keeps tickler files up-to-date.

 Receives and checks applications and/or fees and prepares
 suitable receipts.

 Receives, reviews, and adjusts complaints.

 Prepares requisitions, estimates, statistical information,
 receiving records, and inventories.

 On an infrequent basis, may do typing and/or data entry,
 which is uncomplicated and does not require skill or speed.

 Answers nonroutine inquiries for information originating within
 and without the department in accord with department policy
 and regulations.

 May supervise the preparation of and personally prepare
 statistical and other reports.

 May plan a designated phase of the clerical activity of the unit.

 May do typing which is uncomplicated, does not require skill
 or speed, and which is of a nature reasonable to be expected
 of employees in a business office.

 May use varied types of common office machines in temporary
 assignments where skill and speed are not primary requirements
 and special training is not necessary.

 May take dictation in long hand.

 Maintains essential records and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by
 the agency, office, or related units.

 In the State Division of Motor Vehicles:

 As assigned under supervision of a  Motor  Vehicles Sergeant,
 performs certain eye testing duties by giving visual acuity tests
 to applicants for driver's licenses using Titmus Vision Tester
 including instructing the individual applicant to read rows of
 letters, each row being labeled as to the degree of vision
 necessary and to identify colors; if the applicant obtains a
 score of  20/50, the applicant's card is marked "Passed"; if
 a applicant fails the eye test, the individual is given a form
 to take to a physician of choice; the presence of any obvious
 eye impairment is marked on a conditional card indicating a
 disability; prepares and maintains records, reports, and files.

 REQUIREMENTS:

 EXPERIENCE:

 One (1) year of experience in general clerical work.

 LICENSE:

 Appointees will berequired to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform essential 
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of office methods, practices, routines, machines,
 and equipment and of the internal organization, policies, 
 procedures, and regulations of the department after a period 
 of training.

 Ability to comprehend established department routines and
 regulations and apply them to specific cases in accord with
 prescribed procedures.

 Ability to organize assigned clerical work and develop effective
 work methods.

 Ability to give instructions to clerical employees.

 Ability to help plan a designated phase of the clerical work
 of the unit.

 Ability to use correct English and to spell correctly.

 Ability to work effectively with associates and superior officers
 and  with  that portion of the public interested in or  concerned
 with the work of the unit.

 Ability to keep complicated records.

 Ability to do uncomplicated typing which does not require
 speed or skill on a sporadic basis.

 Ability to use varied common office machines in temporary
 assignments where skill and speed are not a primary 
 requirement and special training is not necessary.

 Ability to take dictation in long hand.
 
 Ability to prepare clear, concise, and appropriate business
 letters in accord with department regulations,  policies, and
 procedures.

 In the  Division of Motor Vehicles, learns to give eye tests
 to applicants for driver's licenses and  does the clerical
 and recording work attendant thereto.

 Ability to prepare and supervise the preparation of clear, 
 sound, accurate, and informative reports.

 Ability to maintain and supervise the maintenance of
 essential records and files.

 Ability to learn to utilize various types of electronic and/or
 manual recording  and information systems used by the
 agency, office, or related units.

 Ability to read, write, speak, understand, and communicate
 in English sufficiently to perform the duties of this position.
 American Sign Language or Braille may also be considered
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as they can perform the essential functions of the job after 
 reasonable accommodation is made to their known limitations. 
 If the accommodation cannot be made because it would cause 
 the employer undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
20043SC3509N/AA08-
20043CBilingual In Spanish And EnglishSC3509N/AA08-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

06/06/2009