SENIOR CLERK

ALL JURISDICTIONS

DEFINITION

Under direction of a supervisory official, does clerical work
involving the exercise of independent judgment and containing
a relatively large proportion of difficult tasks, and/or instructs
individuals in the work of a clerical unit; does other related
duties as required.

NOTE: The definition and examples of work for this title are 
for illustrative purposes only. A particular position using this
title may not perform all duties listed in this job specification.
Conversely, all duties performed on the job may not be listed.

NOTE: Appointments may be made to positions requiring 
bilingual skills.

20043C - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or 
communicate in Spanish and English sufficiently to perform the 
duties of this position.

EXAMPLES OF WORK:

Organizes assigned clerical work and develops effective
work methods.

Instructs individuals in the work of a clerical unit.

Reviews, checks, and certifies reports, applications, and other
documents for completeness and/or correctness, may exercise 
independent judgment to correct and/or complete documents.

Composes answers to routine letters and prepares other 
letters in accord with department routines and regulations.

Checks and verifies bills, vouchers, and statements.

Prepares claim schedules.

Records varied types of data accurately.

Keeps tickler files up-to-date.

Receives and checks applications and/or fees and prepares
suitable receipts.

Receives, reviews, and adjusts complaints.

Prepares requisitions, estimates, statistical information,
receiving records, and inventories.

On an infrequent basis, may do typing and/or data entry,
which is uncomplicated and does not require skill or speed.

Answers nonroutine inquiries for information originating within
and without the department in accord with department policy
and regulations.

May supervise the preparation of and personally prepare
statistical and other reports.

May plan a designated phase of the clerical activity of the unit.

May do typing which is uncomplicated, does not require skill
or speed, and which is of a nature reasonable to be expected
of employees in a business office.

May use varied types of common office machines in temporary
assignments where skill and speed are not primary requirements
and special training is not necessary.

May take dictation in long hand.

Maintains essential records and files.

Will be required to learn how to utilize various types of electronic
and/or manual recording and information systems used by
the agency, office, or related units.

 In the State Division of Motor Vehicles:

As assigned under supervision of a Motor Vehicles Sergeant,
performs certain eye testing duties by giving visual acuity tests
to applicants for driver's licenses using Titmus Vision Tester
including instructing the individual applicant to read rows of
letters, each row being labeled as to the degree of vision
necessary and to identify colors; if the applicant obtains a
score of 20/50, the applicant's card is marked "Passed"; if
a applicant fails the eye test, the individual is given a form
to take to a physician of choice; the presence of any obvious
eye impairment is marked on a conditional card indicating a
disability; prepares and maintains records, reports, and files.

REQUIREMENTS:

EXPERIENCE:

One (1) year of experience in general clerical work.

LICENSE:

Appointees will berequired to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform essential 
duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of office methods, practices, routines, machines,
and equipment and of the internal organization, policies, 
procedures, and regulations of the department after a period 
of training.

Ability to comprehend established department routines and
regulations and apply them to specific cases in accord with
prescribed procedures.

Ability to organize assigned clerical work and develop effective
work methods.

Ability to give instructions to clerical employees.

Ability to help plan a designated phase of the clerical work
of the unit.

Ability to work effectively with associates and superior officers
and with that portion of the public interested in or concerned
with the work of the unit.

Ability to keep complicated records.

Ability to do uncomplicated typing which does not require
speed or skill on a sporadic basis.

Ability to use varied common office machines in temporary
assignments where skill and speed are not a primary 
requirement and special training is not necessary.

Ability to take dictation in long hand.

Ability to prepare clear, concise, and appropriate business
letters in accord with department regulations, policies, and
procedures.

In the Division of Motor Vehicles, learns to give eye tests
to applicants for driver's licenses and does the clerical
and recording work attendant thereto.

Ability to prepare and supervise the preparation of clear, 
sound, accurate, and informative reports.

Ability to maintain and supervise the maintenance of
essential records and files.

Ability to learn how to utilize various types of electronic and/or
manual recording and information systems used by the
agency, office, or related units.

Ability to read, write, speak, understand, and communicate
in English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered
as acceptable forms of communication.

Persons with mental or physical disabilities are eligible if
they can perform the essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be 
made because it would cause the employer undue hardship, such
persons may not be eligible.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
 
 
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
20043
 
S
C
35
09
N/A
A08
-
20043C
Bilingual In Spanish And English
S
C
35
09
N/A
A08
-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

06/06/2009