You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

MAIL CLERK
                      
 DEFINITION:

 Under close supervision of a supervisor in a state department, 
 institution, college, or agency or local jurisdiction, performs 
 routine work concerned  with  delivering, receiving, sorting, 
 distributing, and preparing a volume of mail;
 does other related duties as required.

 NOTE:  The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Does routine work concerned with receipt, sorting, and
 distributing of interoffice and US mail.

 Performs routine work involved with receipt, date stamping,  
 and intradepartment distribution of incoming letters/packages.

 Ensures that proper signatures are obtained where necessary.

 Does routine work concerned with folding, inserting, sealing, and
 labeling operations.

 Performs basic maintenance/repair work on related machines.

 Makes regular/special runs for intradepartment collections of
 outgoing mail.

 May drive, load, and unload the mail truck.

 Prepares outgoing mail for delivery to a state/local department
 post office.

 May weigh, stamp, and deliver outgoing mail directly to the
 United States Postal Service.

 Maintains records and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information  systems used by
 the agency, office, or related units.

 REQUIREMENTS:

 LICENSE:

 Appointees  will  be required to possess a driver's  license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform essential 
 duties of the position.

  Appointees may be required to possess a valid Commercial
  Driver's License (CDL) and applicable  endorsements for the 
  class and type of vehicle  being operated.

  NOTE:  The responsibility for ensuring that employees possess 
  the required motor vehicle license, commensurate with the class 
  and type of vehicles they operate, rests with the Appointing Authority.

 KNOWLEDGE AND ABILITIES:

 Knowledge of federal laws/regulations and department/jurisdiction
 regulations pertaining to processing of  mail and their
 application to specific situations after a period of training.

 Knowledge of United States postal regulations pertaining to
 special delivery, registered, insured, special handling, and  
 other specialized categories of mail after a period of
 training.

 Knowledge of operations, adjustment, repair, maintenance, and
 potentialities of the following office appliances:  inserting/sealing  
 machines, addressograph/graphotype machines, and shredder 
 machines after a period of training.

 Knowledge of the types/qualities of various types of envelopes,
 cards, and other  materials which are used in various programs
 after a period of training.

 Ability to follow strict procedures for the receipt, date stamping,
 and  intradepartment distribution of incoming mail/packages 
 including recording of signature where required.

 Ability to follow strict delivery/pickup schedules.

 Ability to organize clerical/mechanical work involved in the
 mail section and develop effective work procedures.

 Ability to keep daily accounts of postage costs charged
 to various units.

 Ability to determine proper amounts of  postage required for
 letters/packages.

 Ability to drive the mail truck, if required.

 Ability to maintain records.

 Ability to perform clerical duties.

 Ability to utilize various types of electronic and/or manual
 recording and information systems used by the agency, office,
 or related units.

 Ability to read, write, speak, understand, and communicate in
 English sufficiently to perform duties of this position.  American
 Sign Language or Braille may also be considered as acceptable 
 forms of  communication.

 Persons with mental or physical disabilities are eligible as  
 long as they can perform essential functions of the job with 
 or without reasonable accommodation.  If the accommodation 
 cannot be made because it would cause the employer undue  
 hardship, such persons may not be eligible.


This job specification is applicable to the following title code:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
20432CN350500A04-

This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

9/19/2015