SENIOR MAIL CLERK
         
  DEFINITION:

  Under limited supervision of a supervisor in a
  state department, institution, college, or agency, or local
  jurisdiction performs the work involved  in the delivering, 
  receiving, sorting, distributing, and preparing of a
  large volume of mail, handles not so routine tasks; does 
  related work as required.

  NOTE:  The examples of work for this title are for illustrative
  purposes only.  A particular position using this title may not
  perform all duties listed in this job specification.  Conversely,
  all duties performed on the job may not be listed.

  EXAMPLES OF WORK:

  Handles not so routine work involved with the receipt, sorting, 
  and distributing of interoffice and U.S. mail.

  In the absence of the supervisor, may assist and respond to
 Queries from Mail Clerks, Truck Drivers, and/or clerical employees 
 assigned to the Mail Unit.

  Performs the work involved in the receipt, date-stamping, and
  intradepartmental distribution of incoming letters and packages; 
  sees that proper signatures are obtained where necessary.

  Performs the work involved in the folding, inserting, sealing, and
  labeling operations including the maintenance, service, and repair 
  of related machines.

  Makes regular and special runs for the intradepartmental collections 
  of outgoing mail; may drive, load, and/or unload the mail truck as 
  necessary.

  Prepares outgoing mail for delivery to a state department post
  office; may weigh, stamp, and deliver outgoing mail directly to the
  Federal Post Office.

  Closely follows schedules of collection and delivery times and
  makes necessary adjustments for the expedition of emergency 
  and peak mail loads.

  Under direction of a supervisor, may dispense postage stamps 
  to offices throughout the department or agency.

  May prepare simple statistical, accounting, and other reports of
  mail unit programs and activities.

  Maintains essential records and files.

  Will  be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the 
  agency, office or related units.

  REQUIREMENTS:

  EXPERIENCE:

  One (1) year of experience in the collecting, sorting, and distributing 
  of mail.

  LICENSE:

  Appointee will be required to possess a driver's license valid in 
  New Jersey only if the operation of a vehicle, rather than employee 
  mobility, is necessary to perform the essential duties of the position.

  Appointees may be required to possess a valid  Commercial
  Driver's License (CDL) and applicable  endorsements for the 
  class and type of vehicle  being operated.

  NOTE:  The responsibility for ensuring that  employees possess the 
  required motor vehicle  license, commensurate with the class and 
  type of  vehicles they operate, rests with the Appointing Authority.

  KNOWLEDGE AND ABILITIES:

  Knowledge of U.S. postal regulations pertaining to special
  delivery, registered, insured, special handling, and other 
  specialized categories of mail.

  Knowledge of the operation, adjustment, repair, maintenance and 
  potentialities of the following office appliances: inserting and
  sealing machines, addressograph and/or graphotype machines, 
  and shredder machines.

  Knowledge of the types and qualities of various types of envelopes, 
  cards, and other materials which are used in the various programs.

  Knowledge of the federal laws and regulations and department
  regulations pertaining to the processing of the mails and their
  application to specific situations after a period of training.

  Ability to guide Mail Clerks, Clerks, clerical employees, Truck 
  Drivers, and/or other mail unit employees.

  Ability to follow delivery and pick-up schedules and take the
  measures required to handle emergency, peak, seasonal, and/or 
  other unusual loads in order that the regular processing of the mails 
  shall not be delayed.

  Ability to strictly follow procedures for the receipt, date-stamping, 
  and intradepartmental distribution of incoming mail and
  packages including the recording of signature where so required.

  Ability to organize the clerical and mechanical work involved in the 
  work of the mail section and develop effective work procedures.

  Ability to keep daily accounts of postage costs charged to the
  various units, transfer them to the ledger, and prepare statements
  periodically.

  Ability to determine the proper amounts of postage required
  for letters and packages.

  Ability to drive the mail truck, if required.

  Ability to keep extensive records, prepare reports, maintain files, 
  and perform the accompanying clerical duties.

  Ability to prepare clear, simple accounting, statistical, and
  other mail unit reports containing findings, conclusions, and
  recommendations.

  Ability to maintain essential records and files.

  Ability to learn to utilize various types of electronic and/or manual 
  recording and information systems used by the agency, office, or 
  related units.

  Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable 
  forms of communication.

  Persons with mental or physical disabilities are eligible as  
  long as they can perform essential functions of the job with 
  or without reasonable accommodation.  If the accommodation 
  cannot be made because it would cause the employer undue  
  hardship, such persons may not be eligible.


This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
20433
C
C
35
08
03
A07
-

This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 9/19/2015