SENIOR MAIL CLERK
Under limited supervision of a supervisor in a
state department, institution, college, or agency, or local
jurisdiction performs the work involved in the delivering,
receiving, sorting, distributing, and preparing of a
large volume of mail, handles not so routine tasks; does
related work as required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Handles not so routine work involved with the receipt, sorting,
and distributing of interoffice and U.S. mail.
In the absence of the supervisor, may assist and respond to
Queries from Mail Clerks, Truck Drivers, and/or clerical employees
assigned to the Mail Unit.
Performs the work involved in the receipt, date-stamping, and
intradepartmental distribution of incoming letters and packages;
sees that proper signatures are obtained where necessary.
Performs the work involved in the folding, inserting, sealing, and
labeling operations including the maintenance, service, and repair
of related machines.
Makes regular and special runs for the intradepartmental collections
of outgoing mail; may drive, load, and/or unload the mail truck as
Prepares outgoing mail for delivery to a state department post
office; may weigh, stamp, and deliver outgoing mail directly to the
Federal Post Office.
Closely follows schedules of collection and delivery times and
makes necessary adjustments for the expedition of emergency
and peak mail loads.
Under direction of a supervisor, may dispense postage stamps
to offices throughout the department or agency.
May prepare simple statistical, accounting, and other reports of
mail unit programs and activities.
Maintains essential records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office or related units.
One (1) year of experience in the collecting, sorting, and distributing
Appointee will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
Appointees may be required to possess a valid Commercial
Driver's License (CDL) and applicable endorsements for the
class and type of vehicle being operated.
NOTE: The responsibility for ensuring that employees possess the
required motor vehicle license, commensurate with the class and
type of vehicles they operate, rests with the Appointing Authority.
KNOWLEDGE AND ABILITIES:
Knowledge of U.S. postal regulations pertaining to special
delivery, registered, insured, special handling, and other
specialized categories of mail.
Knowledge of the operation, adjustment, repair, maintenance and
potentialities of the following office appliances: inserting and
sealing machines, addressograph and/or graphotype machines,
and shredder machines.
Knowledge of the types and qualities of various types of envelopes,
cards, and other materials which are used in the various programs.
Knowledge of the federal laws and regulations and department
regulations pertaining to the processing of the mails and their
application to specific situations after a period of training.
Ability to guide Mail Clerks, Clerks, clerical employees, Truck
Drivers, and/or other mail unit employees.
Ability to follow delivery and pick-up schedules and take the
measures required to handle emergency, peak, seasonal, and/or
other unusual loads in order that the regular processing of the mails
shall not be delayed.
Ability to strictly follow procedures for the receipt, date-stamping,
and intradepartmental distribution of incoming mail and
packages including the recording of signature where so required.
Ability to organize the clerical and mechanical work involved in the
work of the mail section and develop effective work procedures.
Ability to keep daily accounts of postage costs charged to the
various units, transfer them to the ledger, and prepare statements
Ability to determine the proper amounts of postage required
for letters and packages.
Ability to drive the mail truck, if required.
Ability to keep extensive records, prepare reports, maintain files,
and perform the accompanying clerical duties.
Ability to prepare clear, simple accounting, statistical, and
other mail unit reports containing findings, conclusions, and
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as
long as they can perform essential functions of the job with
or without reasonable accommodation. If the accommodation
cannot be made because it would cause the employer undue
hardship, such persons may not be eligible.
This job specification is applicable to the following title code:
This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.