SENIOR MAIL CLERK
Under direction of a Principal Mail Clerk or other supervisor in a
state department, institution, or agency, performs the work involved
in the delivering, receiving, sorting, distributing, and preparing of a
large volume of mail; does related work as required.
EXAMPLES OF WORK:
Under supervisory direction, performs the work involved with the
receipt, sorting, and distributing of interoffice and U.S. mail.
In the absence of the supervisor, may assign work and instruct
Mail Clerks, Truck Drivers, and/or clerical employees assigned to the
Performs the work involved in the receipt, date-stamping, and
intradepartmental distribution of incoming letters and packages; sees
that proper signatures are obtained where necessary.
Performs the work involved in the folding, inserting, sealing, and
labeling operations including the maintenance, service, and repair of
Makes regular and special runs for the intradepartmental
collections of outgoing mail; may drive, load, and/or unload the mail
truck as necessary.
Prepares outgoing mail for delivery to a state department post
office; may weigh, stamp, and deliver outgoing mail directly to the
Federal Post Office.
Closely follows schedules of collection and delivery times and
makes necessary adjustments for the expedition of emergency and
peak mail loads.
Under direction of a supervisor, may dispense postage stamps to
offices throughout the department or agency.
May prepare simple statistical, accounting, and other reports of
mail unit programs and activities.
Maintains essential records and files.
May be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the agency,
office, or related units.
One (1) year of experience in the collecting, sorting, and
distributing of mail.
Appointee will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather than
employee mobility, is necessary to perform the essential duties of the
Appointees may be required to possess a valid Commercial
Driver's License (CDL) and applicable endoresements for the class
and type of vehicle being operated.
NOTE: The responsibility for ensuring that employees
possess the required motor vehicle license, commensurate with the class
and type of vehicles they operate, rests with the Appointing Authority.
KNOWLEDGE AND ABILITIES:
Knowledge of U.S. postal regulations pertaining to special
delivery, registered, insured, special handling, and other specialized
categories of mail.
Knowledge of the operation, adjustment, repair, maintenance
and potentialities of the following office appliances: inserting and
sealing machines, addressograph and/or graphotype machines, and
Knowledge of the types and qualities of various types of
envelopes, cards, and other materials which are used in the various
Knowledge of the federal laws and regulations and department
regulations pertaining to the processing of the mails and their
application to specific situations after a period of training.
Ability to assign and instruct to Mail Clerks, Clerks, clerical
employees, Truck Drivers, and/or other mail unit employees.
Ability to follow delivery and pick-up schedules and take the
measures required to handle emergency, peak, seasonal, and/or other
unusual loads in order that the regular processing of the mails shall
not be delayed.
Ability to strictly follow procedures for the receipt, date-
stamping, and intradepartmental distribution of incoming mail and
packages including the recording of signature where so required.
Ability to organize the clerical and mechanical work involved
in the work of the mail section and develop effective work procedures.
Ability to keep daily accounts of postage costs charged to the
various units, transfer them to the ledger, and prepare statements
Ability to determine the proper amounts of postage required
for letters and packages.
Ability to drive the mail truck if required.
Ability to keep extensive records, prepare reports, maintain
files, and perform the accompanying clerical duties.
Ability to prepare clear, simple accounting, statistical, and
other mail unit reports containing findings, conclusions, and
Ability to supervise the maintenance of the essential records
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after reasonable
accommodation is made to their known limitations. If the accommodation
cannot be made because it would cause the employer undue hardship, such
persons may not be eligible.
This job specification is applicable to the following title code:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.