You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification



       Under direction of a Principal Mail Clerk or other supervisor in a
  state department, institution, or agency, performs the work involved 
  in the delivering, receiving, sorting, distributing, and preparing of a
  large volume of mail; does related work as required.


       Under supervisory direction, performs the work involved with the
  receipt, sorting, and distributing of interoffice and U.S. mail.

       In the absence of the supervisor, may assign work and instruct
  Mail Clerks, Truck Drivers, and/or clerical employees assigned to the
  Mail Unit.

       Performs the work involved in the receipt, date-stamping, and
  intradepartmental distribution of incoming letters and packages; sees
  that proper signatures are obtained where necessary.

       Performs the work involved in the folding, inserting, sealing, and
  labeling operations including the maintenance, service, and repair of
  related machines.

       Makes regular and special runs for the intradepartmental
  collections of outgoing mail; may drive, load, and/or unload the mail
  truck as necessary.

       Prepares outgoing mail for delivery to a state department post
  office; may weigh, stamp, and deliver outgoing mail directly to the
  Federal Post Office.

       Closely follows schedules of collection and delivery times and
  makes necessary adjustments for the expedition of emergency and 
  peak mail loads.

       Under direction of a supervisor, may dispense postage stamps to
  offices throughout the department or agency.

       May prepare simple statistical, accounting, and other reports of
  mail unit programs and activities.

       Maintains essential records and files.

       May be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the agency,
  office, or related units.



            One (1) year of experience in the collecting, sorting, and
  distributing of mail.


            Appointee will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties of the

           Appointees may be required to possess a valid  Commercial
  Driver's License (CDL) and applicable  endoresements for the class 
  and type of vehicle  being operated.

             NOTE: The responsibility for ensuring that  employees
  possess the required motor vehicle  license, commensurate with the class 
  and type of  vehicles they operate, rests with the Appointing Authority.


           Knowledge of U.S. postal regulations pertaining to special
  delivery, registered, insured, special handling, and other specialized
  categories of mail.

           Knowledge of the operation, adjustment, repair, maintenance
  and potentialities of the following office appliances: inserting and
  sealing machines, addressograph and/or graphotype machines, and
  shredder machines.

           Knowledge of the types and qualities of various types of
  envelopes, cards, and other materials which are used in the various

           Knowledge of the federal laws and regulations and department
  regulations pertaining to the processing of the mails and their
  application to specific situations after a period of training.

           Ability to assign and instruct to Mail Clerks, Clerks, clerical 
  employees, Truck Drivers, and/or other mail unit employees.

           Ability to follow delivery and pick-up schedules and take the
  measures required to handle emergency, peak, seasonal, and/or other
  unusual loads in order that the regular processing of the mails shall
  not be delayed.

           Ability to strictly follow procedures for the receipt, date-
  stamping, and intradepartmental distribution of incoming mail and
  packages including the recording of signature where so required.

           Ability to organize the clerical and mechanical work involved
  in the work of the mail section and develop effective work procedures.

           Ability to keep daily accounts of postage costs charged to the
  various units, transfer them to the ledger, and prepare statements

           Ability to determine the proper amounts of postage required
  for letters and packages.

           Ability to drive the mail truck if required.

           Ability to keep extensive records, prepare reports, maintain
  files, and perform the accompanying clerical duties.

           Ability to prepare clear, simple accounting, statistical, and
  other mail unit reports containing findings, conclusions, and

           Ability to supervise the maintenance of the essential records
  and files.

           Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, 
  office, or related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable 
  forms of communication.

       Persons with mental or physical disabilities are eligible as long
  as they can perform the essential functions of the job after reasonable
  accommodation is made to their known limitations.  If the accommodation
  cannot be made because it would cause the employer undue hardship, such
  persons may not be eligible.

  This job specification is applicable to the following title code:
Local or
Class of

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

DDC   06/24/1994