Job Specification 21533
SENIOR CLERK BOOKKEEPER
Under supervision, performs bookkeeping and other related
clerical work requiring the exercise of independent judgment and
a working knowledge of department rules, regulations, and
policies and/or has charge of the work of a small group of clerk
bookkeepers and/or has charge of a designated phase of the
bookkeeping work of the department; does other related duties as
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
When the work program has been established, takes the lead in the
work of a unit and/or performs a more complex phase of
May assist in instructing individuals and groups engaged in the
work of the unit.
May assist in planning routines and procedures of a designated
phase of the bookkeeping work.
Maintains double entry records involving the making of journal
entries, posting to ledgers, and preparation of trial balances.
Maintains budgetary accounts.
Determines the accounts to which orders, invoices, requisitions,
and vouchers are to be charged.
Compiles and collects data for inclusions in budget requests,
special requests, information and financial statements, or other
Reviews and checks financial and other records for completeness,
accuracy, and correctness.
Reconciles bank accounts.
May do typing which is uncomplicated and does not require skill
or speed and which is of a nature reasonably to be expected of
employees in a business office.
On an infrequent basis, may use varied types of common office
machines in temporary assignments where skill and speed are not
primary requirements and special training is not necessary.
Maintains essential records and files.
In the Department of Human Services, may be required to undergo
fire training classes.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
One (1) year of experience in work involving the keeping of varied types
of records of a bookkeeping nature.
Appointee will be required to possess a driver's license valid in New
Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform essential duties of the
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, procedures, methods, equipment, and
machines as applied to bookkeeping problems.
Knowledge of bookkeeping methods, procedures, and devices
including calculation of percentages and discounts, posting and
balancing of ledgers, maintaining of a double entry set of books,
preparation of trial balances, and reconciliation of bank
Knowledge of procedures most effective in balancing general
Knowledge of department rules, regulations, policies,
organization, and functions and of problems involved in
developing bookkeeping procedures after a period of training.
Ability to organize assigned bookkeeping, supervisory, and other
related work and to develop effective work methods.
Ability to utilize bookkeeping methods, procedures, and devices
in the work of the unit.
Ability to assign and instruct individuals and groups and
supervise the performance of their work.
Ability to coordinate the work of the unit and/or of the
particular phase of work with that of other units of the
Ability to assist in the preparation of budgets and to maintain
Ability to prepare and supervise the preparation of clear, sound,
accurate, and informative financial and other statements and
Ability to do uncomplicated typing on a sporadic basis which does
not require skill or speed.
Ability to use varied common office machines including
calculating machines in temporary assignments where skill and
speed are not a primary requirement and special training is not
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as
long as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
CODES: 09/A08-21533 CAH 6/30/97