SENIOR CLERK STENOGRAPHER
Under supervision, performs stenographic and other clerical work
varied in nature but requiring a knowledge of rules, policies, and
procedures and the exercise of independent judgment; does related
work as required.
EXAMPLES OF WORK:
Organizes assigned stenographic, secretarial, and other related
clerical work, and develops effective work methods.
When so required, assigns and instructs individuals and groups of
clerical employees, and supervises the performance of their work.
Takes difficult, complex, technical, and rapid dictation by hand
or using a stenotype machine and transcribes the notes on a typewriter.
Types technical, scientific, financial, statistical, and other
statements and reports, correspondence, memoranda, payrolls, opinions,
orders, bills, warrants, contracts, forms, specifications, case
records, manuscripts, and legal documents from varied types of copy,
and/or recording equipment.
Composes and types routine correspondence and other material which
may not be reviewed by a supervisor.
Prepares and keeps personnel and other records of varied types.
Keeps tickler files up to date.
Receives, reviews, and adjusts complaints.
When so required, acts as secretary to an administrative officer
and relieves him/her of office detail.
Answers inquiries for information originating within and without
the office in accordance with office procedures.
Assists in preparing and personally prepares statistical and other
When so required, supervises a designated phase of clerical
Maintains essential records and files.
May be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the agency,
office, or related units.
One (1) year of experience in taking and transcribing
NOTE: Successful completion of a clerical training program
with a minimum of 700 classroom training hours or 30 semester hour
credits in secretarial science from an accredited college or university
may be substituted for one (1) year of the experience indicated above.
Course work must include typing skills, methods, and procedures; other
courses may include, but not be limited to, office procedures, word
processing, and business English.
Appointees will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather than
employee mobility, is necessary to perform the essential duties of the
KNOWLEDGE AND ABILITIES:
Knowledge of modern office methods, practices, routines, machines,
Knowledge of the problems encountered in organizing assigned
stenographic, and related clerical work, in taking notes from
difficult, complex and/or technical and rapid dictation, and in
transcribing such notes on a typewriter.
Knowledge of approved English usage and of correct spelling,
punctuation, sentence structure, and paragraphing.
Knowledge of the commonly used office machines and their use,
care, and minor adjustment.
Ability to organize assigned stenographic, secretarial, and
related clerical work, comprehend established office routines, and
department regulations, and develop effective work methods.
Ability, when so required, to act as secretary to a department
officer and relieve him/her of office detail.
Ability to take notes from difficult, complex, technical, and
rapid dictation and to transcribe such notes on a typewriter.
Ability to type rapidly from rough copy, shorthand notes, and/or
recording equipment accurately, neatly, and in accordance with
Ability to use approved English, to spell correctly, to use
correct punctuation and sentence and paragraph structure, and to
compose appropriate business letters and other materials in accordance
with department policy.
Ability to properly use and care for office machines and
Ability to assemble materials for and to assist in preparing
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable forms of
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after reasonable
accommodation is made to their known limitations. If the accommodation
cannot be made because it would cause the employer undue hardship, such
persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.