SENIOR CLERK STENOGRAPHER
     
     ALL JURISDICTIONS
                           
 DEFINITION

       Under supervision, performs stenographic and other clerical work
  varied in nature but requiring a knowledge of rules, policies, and
  procedures and the exercise of independent judgment; does related 
  work as required.

 EXAMPLES OF WORK:

       Organizes assigned stenographic, secretarial, and other related
  clerical work, and develops effective work methods.

       When so required, assigns and instructs individuals and groups of
  clerical employees, and supervises the performance of their work.

       Takes difficult, complex, technical, and rapid dictation by hand
  or using a stenotype machine and transcribes the notes on a typewriter.

       Types technical, scientific, financial, statistical, and other
  statements and reports, correspondence, memoranda, payrolls, opinions,
  orders, bills, warrants, contracts, forms, specifications, case
  records, manuscripts, and legal documents from varied types of copy,
  and/or recording equipment.

       Composes and types routine correspondence and other material which
  may not be reviewed by a supervisor.

       Prepares and keeps personnel and other records of varied types.

       Keeps tickler files up to date.

       Receives, reviews, and adjusts complaints.

       When so required, acts as secretary to an administrative officer
  and relieves him/her of office detail.

       Answers inquiries for information originating within and without
  the office in accordance with office procedures.

       Assists in preparing and personally prepares statistical and other
  reports.

       When so required, supervises a designated phase of clerical
  activity.

       Maintains essential records and files.

       May be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the agency,
  office, or related units.

  REQUIREMENTS:

       EXPERIENCE:

           One (1) year of experience in taking and transcribing
  dictation.

           NOTE: Successful completion of a clerical training program
  with a minimum of 700 classroom training hours or 30 semester hour
  credits in secretarial science from an accredited college or university
  may be substituted for one (1) year of the experience indicated above.
  Course work must include typing skills, methods, and procedures; other
  courses may include, but not be limited to, office procedures, word
  processing, and business English.

       LICENSE:

           Appointees will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties of the
  position.

  KNOWLEDGE AND ABILITIES:

       Knowledge of modern office methods, practices, routines, machines,
  and equipment.

       Knowledge of the problems encountered in organizing assigned
  stenographic, and related clerical work, in taking notes from
  difficult, complex and/or technical and rapid dictation, and in
  transcribing such notes on a typewriter.

       Knowledge of approved English usage and of correct spelling,
  punctuation, sentence structure, and paragraphing.

       Knowledge of the commonly used office machines and their use,
  care, and minor adjustment.

       Ability to organize assigned stenographic, secretarial, and
  related clerical work, comprehend established office routines, and
  department regulations, and develop effective work methods.

       Ability, when so required, to act as secretary to a department
  officer and relieve him/her of office detail.

       Ability to take notes from difficult, complex, technical, and
  rapid dictation and to transcribe such notes on a typewriter.

       Ability to type rapidly from rough copy, shorthand notes, and/or
  recording equipment accurately, neatly, and in accordance with
  department regulations.

       Ability to use approved English, to spell correctly, to use
  correct punctuation and sentence and paragraph structure, and to
  compose appropriate business letters and other materials in accordance
  with department policy.

       Ability to properly use and care for office machines and
  equipment.

       Ability to assemble materials for and to assist in preparing
  reports.

       Ability to maintain essential records and files.

       Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, office, or
  related units.

       Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable forms of
  communication.

       Persons with mental or physical disabilities are eligible as long
  as they can perform the essential functions of the job after reasonable
  accommodation is made to their known limitations.  If the accommodation
  cannot be made because it would cause the employer undue hardship, such
  persons may not be eligible.

  This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
23820
S
C
35
10
N/A
A06
10 Month
23823
S
C
35
10
N/A
A09
-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

JMR   05/05/1994