LEGAL SECRETARY 2
Under supervision of an attorney or other supervisory official
in a state department or agency, or local government jurisdiction,
transcribes or types legal dictation irrespective of medium;
maintains dockets, looks up references, and functions in the
capacity of secretary; does other related work.
NOTE: The examples of work for this title are for
illustrative purposes only. A particular position using this title may
not perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Transcribes or types dictation of a legal nature.
Prepares standard legal forms as required.
Proofreads legal briefs and other materials, including
transcriptions, pleadings, and citations.
Checks citations and references for accuracy and completeness.
Prepares correspondence and other materials.
Maintains confidential case follow-up and other essential legal
records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and computerized information systems
used by the agency, office, or related units.
One (1) year of experience in transcribing or typing legal
dictation or documents.
NOTE: Successful completion of a clerical training program
with a minimum of 700 classroom training hours or 30 semester hour
credits in secretarial science from an accredited college or
university may be substituted for one (1) year of the experience
indicated above. Course work must include typing skills, methods, and
procedures; other courses may include, but not be limited to, office
procedures, word processing, and business English.
Appointee will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform the essential
duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office methods, practices, routines, and equipment.
Knowledge of approved English usage, correct spelling, sentence
structure, and paragraphing.
Knowledge of legal terminology, standard legal forms, and law
Ability to proficiently type and/or transcribe.
Ability to function as a secretary to a legal staff member.
Ability to learn quickly from oral and written instruction and
Ability to assemble data and complete standard legal forms
for approval by a legal staff member.
Ability to initiate form letters and other routine correspondence.
Ability to maintain dockets.
Ability to maintain confidential follow-up, and other legal records
Ability to learn and utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered
as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code:
This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.