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Job Specification


PAYROLL CLERK

                         ALL JURISDICTIONS
 
DEFINITION

 Under  direct supervision of a Supervising Payroll Clerk or other
 supervisory official, does routine clerical work involved in  and
 relating to the review, verification, and preparation of  payroll
 or  payroll and personnel records; does other related  duties  as
 required.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Reviews  and  checks  payroll or payroll and  personnel  records,
 statements,  documents, certificates, US Savings Bond  registers,
 or time and attendance records.

 Prepares  regular, supplemental, and overtime payrolls,  adds  or
 deletes  employees  as required, makes other appropriate  changes
 including  union  deductions,  taxes,  charities,  pension,   and
 savings bonds, and so forth.

 Processes  pension membership applications, beneficiary  changes,
 retirement  and  loan applications, as well as  health  insurance
 applications and changes.

 Completes   unemployment  requests  for   wage   and   separation
 information.

 Computes  overtime,  emergency  rates,  and  leaves  of   absence
 requiring   application   of  relevant  rules   and   regulations
 concerning salary increments, bonuses, and authorized deductions.

 Receives  regular  and  supplemental paychecks  from  centralized
 payroll   and   separates  by  payroll  and   region   prior   to
 distribution.

 Computes  the  less  difficult pay changes where  the  arithmetic
 computations and examination of basic authorization documents  on
 which   the  changes  are  well  covered  by  established  rules,
 regulations, and instructions.

 Performs varied clerical tasks involved in preparing payrolls  of
 a simple, routine, and repetitive nature.

 Records,  checks,  calculates, and  summarizes  working  time  of
 employees.

 Prepares payroll sheets.

 Computes withholding taxes.

 Prepares reports of absences and vacations.

 Refers errors and irregularities to superiors.

 Receives routine information in person and over the telephone.

 Maintains  records and files where selection and  classifications
 of data does not require difficult decisions and where procedures
 are routinized.

 Prepares  and  processes  personnel  and/or  payroll  forms  with
 responsibility  for ensuring that all pertinent  information  has
 been included and is accurate.

 Ensures  that  all applicable rules, regulations, and  procedures
 are adhered to.

 Works with and advises department employees as required.

 Assists   employees  in  completing  and  processing  forms   and
 applications   relating   to   retirement,   insurance,   payroll
 deductions, and record changes.

 Assists  in  the maintenance and ensuring the confidentiality  of
 records and files.

 May  be  required  to work with and maintain a computer  terminal
 and/or word processing equipment.

 Keeps abreast of changes in rules and regulations.

 Operates   various  office  machines  such  as  adding  machines,
 calculating machines, and photostatic copying machines.

 Maintains confidential records and files.

 Will  be required to learn to utilize various types of electronic and/or 
 manual recording and computerized information systems used by 
 the agency, office, or related units.

 REQUIREMENTS:

      This is an entrance level position and as such does not have
 any formal education or experience requirements.

      LICENSE:
 Appointees will be required to possess a driver's license valid in 
 New Jersey  only if the operation of a vehicle, rather than  employee
 mobility,  is  necessary  to  perform  essential  duties  of  the
 position.

 KNOWLEDGE AND ABILITIES:

 Knowledge  of  relevant rules and regulations  concerning  salary
 increments, bonuses, and authorized deductions after a period  of
 training.

 Knowledge  of routine, repetitive, and noncomplex tasks  involved
 in  keeping  financial and/or other records  of  an  arithmetical
 nature.

 Knowledge of office methods, practices, routines, and equipment.

 Ability to comprehend, interpret, and apply rules and regulations
 in accord with established procedures and policies of the unit.

 Ability   to   accurately   prepare  detailed,   technical,   and
 confidential payroll forms and documents.

 Ability to make arithmetic calculations quickly and accurately by
 hand or machine.

 Ability  to  learn prescribed procedures quickly  from  oral  and
 written explanations and from demonstration.

 Ability to effectively convey information to department employees
 on the pertinent aspects of the payroll function.

 Ability  to use varied office machines including adding machines,
 calculating machines, and photostatic copying machines.

 Ability to maintain confidential records and files.

 Ability  to  learn to utilize various types of electronic  and/or
 manual  recording  and information systems used  by  the  agency,
 office, or related units.

 Ability  to  read,  write, speak, understand, or  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable  accommodation is made to their known limitations.  If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

 This job specification is applicable to the following title code:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
26992SC3508N/AW07-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

CAH   08/29/1995