You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification



       Under general supervision of a Supervising Payroll Clerk or other
  supervisor, performs the more difficult and complex clerical work
  involved in and relating to the review, verification, and preparation
  of payroll or payroll and personnel records, and/or takes the lead in a
  small clerical payroll unit; does related work as required.

       Reviews and checks payroll or payroll and personnel records,
  statements, documents, certificates, U.S. Savings Bond registers, 
  or time and attendance records.

       Under direction, prepares regular, supplemental, and overtime
  payrolls; adds or deletes employees as required; makes other
  appropriate changes including union deductions, taxes, charities,
  pension, and savings bonds, and so forth.

       Processes pension membership applications, beneficiary changes,
  retirement and loan applications as well as health insurance
  applications and changes.

       Completes unemployment requests for wage and separation

       Computes overtime, emergency rates, and leaves of absence
  requiring the interpretation and application of relevant rules and

       Receives regular and supplemental paychecks from Centralized
  Payroll and separates by payroll and region prior to distribution.

       Prepares and processes personnel and/or payroll forms with
  responsibility for ensuring that all pertinent information has been
  included and is accurate; ensures that all applicable rules,
  regulations, and procedures are adhered to.

       Works with and advises department employees as required.

       Keeps the supervisor and/or management informed of relevant
  deadlines, changes in rules and regulations, and related pertinent

       Handles special requests for information in accordance with
  prescribed rules and regulations.

       As required, assists in the planning and revision of policies and

       May consult with representatives of the Department of the Treasury 
  or other outside agencies to exchange information and discuss
  problems related to payroll rules and regulations.

       Assists employees in completing and processing forms and
  applications relating to retirement, insurance, payroll deductions, 
  and record changes.

       As needed, may be required to work and maintain a computer
  terminal and/or wordprocessing equipment.

       Compiles statistical and other data.

       Keeps abreast of changes in rules and regulations.

       Prepares miscellaneous payroll-related letters, memoranda, 
  and reports.

       As required, operates various office machines such as adding
  machines, calculating machines, and photostatic copying machines.

       Assists professional staff in the development of new and revised
  personnel and/or payroll policies and procedures.

       If in charge of a small clerical unit, guides, instructs, and assigns 
  tasks to other employees.

       Assists in the planning and, when required, in the revision of
  clerical procedures and office routines.

       Receives, reviews, and adjusts complaints.

       Makes special studies when requested of certain payroll 
  procedures and reports findings to superiors.

       Prepares, reviews, checks, and certifies reports, applications,
  and other documents where difficult determinations have to be made
  because of the variety of pay plans, activity in the payroll accounts,
  variety of pay action, and so forth.

       Assists in the maintenance and ensuring confidentiality of
  essential records and files.

       May be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the agency,
  office, or related units.



           One (1) year of experience in work involving processing
  payroll, or payroll and personnel activities.


           Appointees will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties 
  of the position.


           Knowledge of the relevant rules and regulations concerning
  salary increments, bonuses, and authorized deductions after a period 
  of training.

           Knowledge of modern office methods, practices, routines, and

           Knowledge of the common book of accounts and of the procedures
  used in keeping financial records and in checking financial documents.

           Ability to comprehend, interpret, and apply rules and
  regulations in accordance with established procedures and policies of
  the unit.

           Ability to accurately prepare detailed, technical, and
  confidential payroll forms and documents.

           Ability to organize assigned clerical work and develop
  effective work methods.

           Ability to make arithmetic calculations quickly and accurately
  by hand or machine.

           Ability to understand and carry out prescribed procedures
  quickly from oral and written explanation.

           Ability to effectively convey information to department
  employees on the pertinent aspects of the payroll function.

           Ability to use varied office machines including adding
  machines, calculating machines, and photostatic copying machines.

           Ability to maintain confidential records and files.

           Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, 
  office, or related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the  duties of this position.  American
  Sign Language or Braille may also be considered as acceptable forms of

           Persons with mental or physical disabilities are eligible as
  long as they can perform the essential functions of the job after
  reasonable accommodation is made to their known limitations.  If the
  accommodation cannot be made because it would cause the employer undue
  hardship, such persons may not be eligible.
This job specification is applicable to the following title code:
Local or
Class of

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

MCK   12/18/2003