Job Specification
SENIOR PAYROLL CLERK
DEFINITION:
Under limited supervision of a Supervising Payroll Clerk or other supervisory
official in a state department, institution, or agency, performs the more difficult
and complex clerical work involved in and relating to the review, verification,
and preparation of payroll or payroll and personnel records, may take the lead
in a small clerical payroll unit; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A position using this title may not perform all duties listed in this job specification.
Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Reviews and checks payroll or payroll and personnel records, statements,
documents, certificates, U.S. Savings Bond registers, or time and attendance
records.
Under limited direction, prepares regular, supplemental, and overtime payrolls;
adds or deletes employees as required; makes other appropriate changes
including union deductions, taxes, charities, pension, and savings bonds, and
so forth.
Processes pension membership applications, beneficiary changes, retirement
and loan applications as well as health insurance applications and changes.
Completes unemployment requests for wage and separation information.
Computes overtime, emergency rates, and leaves of absence requiring the
interpretation and application of relevant rules and regulations.
Receives regular and supplemental paychecks from Centralized Payroll and
separates by payroll and region prior to distribution.
Prepares and processes personnel and/or payroll forms with responsibility
for ensuring that all pertinent information has been included and is accurate;
ensures that all applicable rules, regulations, and procedures are adhered to.
Works with and advises department employees as required.
Keeps the supervisor and/or management informed of relevant deadlines,
changes in rules and regulations, and related pertinent information.
Handles special requests for information in accordance with prescribed rules
and regulations.
As required, assists in the planning and revision of policies and procedures.
May consult with representatives of the Department of the Treasury or other
outside agencies to exchange information and discuss problems related to
payroll rules and regulations.
Assists employees in completing and processing forms and applications
relating to retirement, insurance, payroll deductions, and record changes.
Will work and maintain a computer terminal and/or word processing
equipment.
Keeps abreast of changes in rules and regulations.
Prepares miscellaneous payroll-related letters, memoranda, and reports.
As required, operates various office machines such as adding machines,
calculating machines, and photostatic copying machines.
May assist professional staff in the development of new and revised personnel
and/or payroll policies and procedures.
If in charge of a small clerical unit, guides, instructs, and assigns tasks to other
employees.
Assists in the planning and, when required, in the revision of clerical procedures
and office routines.
Receives, reviews, and adjusts complaints.
Makes special studies when requested of certain payroll procedures and
reports findings to superiors.
Prepares, reviews, checks, and certifies reports, applications, and other
documents where difficult determinations must be made because of the
variety of pay plans, activity in the payroll accounts, variety of pay action,
and so forth.
Assists in maintaining and ensuring confidentiality of essential records and
files.
Will be required to learn how to utilize various types of electronic and/or
manual recording and information systems used by the agency, office, or
related units.
REQUIREMENTS:
EDUCATION:
One (1) year of experience in work involving processing payroll, or payroll
and personnel activities.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey
only if the operation of a vehicle, rather than employee mobility, is necessary
to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the relevant rules and regulations concerning salary increments,
bonuses, and authorized deductions.
Knowledge of office methods, practices, routines, and equipment.
Knowledge of procedures used to maintain accounts for keeping financial
records and checking financial documents.
Knowledge of payroll procedures.
Knowledge of the methods used to calculate deductions and salary adjustments.
Ability to comprehend, interpret, and apply rules and regulations in accordance
with established procedures and policies of the unit.
Ability to accurately prepare detailed, technical, and confidential payroll forms
and documents.
Ability to take the lead over small groups, organize assigned clerical work and
develop effective work methods.
Ability to make arithmetic calculations quickly and accurately by hand or machine.
Ability to understand and carry out prescribed procedures quickly from oral
and written explanation.
Ability to effectively convey information to department employees on the
pertinent aspects of the payroll function.
Ability to use varied office machines including adding machines, calculating
machines, and copying machines.
Ability to maintain confidential records and files.
Ability to learn how to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently
to perform the duties of this position. American Sign Language or Braille may
also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform the
essential functions of the job with or without reasonable accommodation.
If the accommodation cannot be made because it would cause the employer
undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 26993 | | S | C | 35 | 10 | N/A | A09 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
9/11/2021 |
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