Job Specification 37156
Under direction of the Chief Executive Officer or other
supervisory official in a state department, institution, or autonomous
agency, performs confidential legislative, legal, and policy-
influencing research related to department programs, in conformance
with guidelines established by the State Attorney General; acts as
liaison between a state department and the Office of the Attorney
General in receiving, formulating, and transmitting requests for legal
advice on behalf of a state agency; prepares reports and
recommendations on the impact of proposed or existing legislation; does
related work as required.
EXAMPLES OF WORK:
Coordinates requests for legal advice from the Attorney General's
Provides guidance as to the nature and substance of the various
statutes and regulations covering the responsibilities of the employing
Participates as a legal assistant (non-attorney) in negotiations
on behalf of the employing entity.
As a legal assistant (non-attorney) with prior written consent of
the Attorney General, represents a state entity in a matter before the
Office of Administrative Law.
Drafts proposed regulations, legislation, and amendments in
accordance with the policy objectives of the employing entity, subject
to restrictions applicable to non-attorneys. Provides written interim
and final agency orders, subject to the review of the Attorney General.
Provides litigation and other support as requested by the Attorney
Distributes relevant legal decisions, requests for public records,
and other legal communications and information.
Develops legal or policy questions to raise with the Department of
Law and Public Safety.
Manages document inspection and administrative hearing requests.
Prepares officials to give testimony for the department regarding
regulatory changes or the enactment of new regulatory policies.
Prepares clear, accurate, and informative reports on department
legislative and regulatory matters containing findings, conclusions,
As required, analyzes and performs research into state and/or
federal legislation pertaining to department programs, functions and
procedures, and prepares reports thereon.
Does research into court decisions, and court cases which affect
the work of the department.
Prepares material for use in hearings, reviews, or other executive
Reviews department rules, regulations, and procedures for
correctness and prepares digest thereof.
Assists in liaison work with the Legislature, the Governor's
Office, the Attorney General's Office and with other state and local
government officials and employees in pertinent matters.
Establishes priorities consistent with Executive Order No. 6
Prepares correspondence in the course of official duties.
Will be required to learn to utilize various types of electronic
and/or manual recording and computerized information system used by the
agency, office, or related units.
Graduation from an accredited law school with Juris Doctor
(J.D.) or a Bachelor of Laws (L.L.B.) degree.
Graduation from an accredited college or university with a
Three (3) years of experience involving legal or legislative
research, drafting of rules, regulations, legislation, amendments,
and/or the interpretation of statutes.
NOTE: Appointees currently matriculating in an accredited law
school as an LL.B or J.D. candidate may substitute such enrollment for
the three (3) years of required experience on a year-for-year basis.
NOTE: The legal specialist may be a fulltime law school
student working for the state on a limited parttime basis or during
periods when law school is not in session.
Appointee will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of modern research sources, techniques, and methods
and their effective utilization in research studies.
Knowledge of statistical methods and procedures and their use
in the presentation of factual data.
Ability to organize and carry through research studies and
projects concerned with legislative developments and submit reports
suitable for the use of the department administrative staff.
Ability to comprehend and analyze laws, regulations, and
Ability to locate court decisions, precedents, opinions, legal
citations, and other legal material.
Ability to prepare drafts of proposed legislation, rules,
regulations, and opinions.
Ability to determine the compliance of existing department
rules, regulations, and procedures with legislation.
Ability to prepare materials for hearings, reviews, and
Ability to establish and maintain liaison with department
officers, employees, the representatives of state and local government
units and with the Office of the Attorney General.
Ability to collect, tabulate, arrange, and interpret data and
to present information in an understandable manner.
Ability to work with department staff, the Office of the
Attorney General, and with state officials and members of the
legislature in order to clarify points which may be in dispute by
reference to original source materials.
Ability to write reports of a high professional order
containing findings and conclusions.
Ability to draft technical correspondence.
Ability to prepare clear, sound, accurate, and informative
reports to department matters containing findings, conclusions, and
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable forms of
Persons with mental or physical disabilities are eligible as
long as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations. If the
accommodation cannot be made because it would cause the employer undue
hardship, such persons may not be eligible.
CODES: X98-37156 JMR 3/4/95