Job Specification
TECHNICAL ASSISTANT PERSONNEL
DEFINITION:
Under the general direction of a supervisory official in a
personnel office, supervises a subordinate unit in the
performance of complex technical duties and/or performs
paraprofessional responsibilities for prescribed technical
projects or programs requiring the independent application of
Department of Personnel and Department of the Treasury rules,
regulations, policies, and procedures to varying situations; does
other related duties as required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Performs complex technical duties in compliance with appropriate
rules, regulations, policies and procedures as issued by the
Department of Personnel, the Department of the Treasury, and the
individual department.
Supervises and instructs subordinates in the appropriate
application of specific rules, regulations, policies, and
procedures to varying situations in the unit.
Independently consults with representatives of the Department of
Personnel, the Department of the Treasury, and other outside
agencies to exchange information, discuss unusual problems, and
develop solutions.
Independently determines the appropriate application of specific
rules, regulations, policies, and procedures to varying
situations in the unit.
Works with, counsels, and instructs department employees and
managers as required.
Keeps the Bureau Chief and/or management informed of relevant
deadlines, changes in rules and regulations, and related
pertinent information.
Organizes assigned supervisory personnel and/or payroll work,
analyzes unit problems, and develops effective work methods.
Develops suitable procedures and routines for personnel and/or
payroll work of the unit in accord with established regulations
and makes revisions in operating methods as may be required.
Supervises the preparation of personnel and/or payroll forms with
responsibility for ensuring that all pertinent information has
been included and is accurate; ensures that all rules,
regulations, and procedures are adhered to; supervises the
maintenance of copies that are pending Personnel and/or Treasury
approval; supervises distribution of appropriate approval copies.
Personally prepares various personnel transaction forms which
require extensive analysis; acquires a comprehensive knowledge of
Department of Personnel rules, regulations, policies and
procedures and unusual applications.
Supervises the work operations and/or functional programs and has
responsibility for effectively recommending the hiring, firing,
promoting, demoting, and/or disciplining of employees.
Ensures the accuracy of the posting of all personnel actions on
employee and/or positions cards, including reclassifications,
changes in employee and position status, promotions, demotions,
leaves of absence, and so forth.
Aids employees in completing and processing forms and
applications relating to retirement, insurance, payroll
deductions, and record changes.
Works with all parties concerned (hospital, doctor, employee, and
supervisory) on Workmen's Compensation and SLI cases in accord
with established procedures.
Administers the State Awards Program for the Department for
suggestions, service, retirement, and heroism. Keeps up-to-date
on the Performance Assessment Review (PAR) program and
administers the Employee Health Benefits Program.
Supervises the referral of applications to appropriate operating
agencies or the filing of them for future consideration.
Participates in the orientation of new employees providing
information about salary, benefits, hours of work, leave
allowances, location of employee services, and other general
information relating to the agency.
Supervises the preparation of probationary reports and
accompanying personnel transaction forms as required.
Supervises the establishment and maintenance of a file of
Department of Personnel specifications for use of agency
personnel.
Supervises and/or performs the preparation of the list of
promotional eligible employees for each examination, the review
of each application for completeness, and the determination of
the eligibility of each applicant; ensures the confidentiality of
examination results and other records, and the preparation of
promotional lists for certification.
Supervises the checking of the existence of applicable open
competitive lists when requests to fill vacancies are received;
the notification to eligibles of certification and requests for a
response in writing; coordinates interviews with eligibles;
disposes of certifications and sends appropriate records to
Personnel.
Supervises the processing of job vacancy posting requests,
preparation of job posting forms, distribution of forms to
appropriate divisions, regions, and unions, and posting of forms
on appropriate bulletin boards.
Provides technical support in researching, designing,
coordinating, scheduling, conducting and evaluating training
programs and related functions.
Keeps abreast of changes in rules and regulations and ensures
their implementation.
Drafts complex correspondence relating to the work of the unit.
Supervises the establishment and maintenance of essential records
and files and ensures their confidentiality.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
REQUIREMENTS:
EDUCATION:
Completion of sixty (60) semester hour credits from an
accredited college or university.
EXPERIENCE:
Two (2) years of experience in technical, clerical personnel work
involving the application of procedural rules, regulations,
policies, and procedures.
NOTE: Applicants who do not possess the required education may
substitute additional experience as indicated above on
a year-for-year basis with thirty (30) semester hour credits
being equal to one (1) year of experience.
LICENSE:
Appointee will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the
position.
KNOWLEDGE AND ABILITIES:
Knowledge of general office and clerical procedures.
Knowledge of Department of Personnel and Treasury rules as
they pertain to the work of the unit including labor agreements
after a period of training.
Knowledge of the rules and regulations of the Department of
Personnel and the Department of the Treasury concerning salary
increments, bonuses, and authorized deductions after a period of
training.
Ability to comprehend, interpret, and apply rules and regulations
in accord with established intricate procedures and policies of
the individual unit.
Ability to comprehend personnel problems, organize assigned
supervisory and other work and develop effective work methods.
Ability to instruct, assign, and supervise subordinate employees
and to devise and implement work schedules and procedures to meet
the needs of various assignments.
Ability to supervise the preparation and checking of varied
arithmetic calculations.
Ability to supervise the preparation of detailed, highly complex,
technical, and confidential forms and correspondence.
Ability to deal effectively with associates and employees of
various outside agencies.
Ability to devise and implement work schedules and procedures
to meet the needs of various assignments.
Ability to supervise the use of applicable forms and to supervise
the performance of detailed and highly complex technical work of
varied nature.
Ability to accurately prepare detailed and complex forms and
documents.
Ability to assist prospective and new employees in the completion
of required forms.
Ability to supervise the maintenance and confidentiality of
essential records and files.
Ability to comprehend complex changes in rules and regulations
and apply them effectively.
Ability to effectively convey information and/or advise
department employees on the pertinent aspect of the personnel
function.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
related units.
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations.
If the accommodation cannot be made because it would cause
the employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 41135 | | C | C | 35 | 18 | 22 | R17 | - |
This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
1/16/1999 |
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