ADMINISTRATIVE ANALYST 1 DEFINITION: Under close supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, assists as part of a team or task force in the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps prepare recommendations for changes and/or revisions; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK: Working as one of a group, may assist in reviewing department programs/activities and in evaluating their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments using established procedures/standards.
May assist in work involved in determining whether department activities/programs are essential to good government and are carried on economically/efficiently.
May assist in appraising adequacy/effectiveness of operating systems and may assist agencies in development of the organizational structure and methods of operation necessary for the performance of existing, new, or expanded functions.
May assist in investigation/development of solutions to problem areas; identifies and works toward elimination of unnecessary and/or wasteful administrative practices/positions to determine where program and/or administrative duplication may exist.
May assist in analysis of operational programs brought to light through budget studies, requests, and hearings; compiles and interprets data, and appraises agency situations.
May assist in installing reporting systems for assessing agency performance including workload volume, backlog, revenues, expenditures, and preparation of agency operating manuals.
May assist in developing, preparing, and executing plans of organization and methods, and with development/application of financial programs/policies.
May assist in analysis of administrative implications of legislation.
May assist in planning, conducting, and developing analytical studies of existing operations/routines to determine feasibility for data processing applications, and makes appropriate recommendations.
May assist in analyses of statistical, financial, and operating reports to determine work backlogs, substandard operations, and/or other unfavorable conditions.
May assist in administrative planning, in organization, administrative, and procedural studies, in capital planning/research, and in introducing new techniques/methods to improve administration.
May assist in preparation/maintenance of bulletins, manuals of policies, procedures, and instruction material, and so forth.
May assist in making studies of flow of work and prepares simple flow charts, PERT charts, and CPM diagrams.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for recommendation, planning, and/or implementation of improvements in a business or government agency. OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions. LICENSE:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of budget practices, procedures, problems, and analysis.
Knowledge of data processing application.
Knowledge of statistical theory, practice, and techniques, and their application to budget preparation and analysis and to evaluation of administrative procedures.
Knowledge of laws of New Jersey, pertinent federal regulations, and routine rules, regulations, standards, policies, and procedures used in government budget work after a period of training.
Knowledge of programs, responsibilities, functions, organization, budget, operations, and problems of state departments/agencies after a period of training.
Ability to organize assigned technical analysis and related evaluation work and develop effective work methods.
Ability to analyze, interpret, and apply basic laws and regulations.
Ability to assist in continuing studies/analyses of state departments to determine budget requirements, necessity of revisions in administrative procedures/programs, and to prevent inefficiency and waste.
Ability to prepare statistical and financial data.
Ability to use basic information to be applied to administrative practices, procedures, and budgets, and to review budget requests critically using basic data.
Ability to review operating procedures and provide assistance to department officials on matters pertaining to operating requirements, fiscal procedures, and budget requests.
Ability to make field investigations on matters relating to expansions, needs, positions, and groups of positions.
Ability to attend and participate in department budget hearings.
Ability to maintain required budget controls and detailed records of state/federal funds, and to see that expenditures do not exceed appropriations.
Ability to carry out assigned investigations, surveys, studies, and research activities, and report thereon.
Ability to prepare clear, sound, accurate, informative reports on budget matters containing findings, analyses, conclusions, and recommendations.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
