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Job Specification

 ADMINISTRATIVE ANALYST 4

 DEFINITION:
 
 Under close supervision of an Administrative Analyst 1 
 or other supervisor in a state department, institution, or 
 agency, assists as part of a team or task force in the review, 
 analysis, and appraisal of current department administrative 
 procedures, organization, and performance, and helps prepare
 recommendations for changes and/or revisions; does other
 related duties as required.

 NOTE: The  examples of work for this 
 title are for illustrative purposes only.  A particular position 
 using this title may not perform all duties listed in this job 
 specification.  Conversely, all duties performed on the job 
 may not be listed.

 EXAMPLES OF WORK:
 
 Working as one of a group, may assist in reviewing 
 department programs/activities and in evaluating  their 
 administration, objectives, efficiency, effectiveness, and 
 suitability to current conditions, costs, and accomplishments 
 using established procedures/standards.

 May assist in work involved in determining whether department
 activities/programs are essential to good  government and are
 carried on economically/efficiently.

 May assist in appraising adequacy/effectiveness of operating
 systems and may assist agencies in development of the
 organizational structure and methods of operation necessary
 for the performance of existing, new, or expanded functions.

 May assist in investigation/development of solutions to problem
 areas; identifies and works toward elimination of unnecessary
 and/or  wasteful administrative practices/positions to determine
 where program and/or administrative duplication may exist.

 May assist in analysis of operational programs brought to light
 through budget studies, requests, and hearings; compiles and
 interprets data, and appraises agency situations.

 May  assist in installing reporting systems for assessing
 agency performance including workload volume, backlog, 
 revenues, expenditures, and preparation of agency 
 operating manuals.

 May assist in developing, preparing, and executing plans 
 of organization and methods, and with development/application
 of financial programs/policies.

 May assist in analysis of administrative implications
 of legislation.

 May assist in planning, conducting, and developing analytical
 studies of existing operations/routines to determine feasibility
 for data processing applications,  and makes appropriate
 recommendations.

 May assist in analyses of statistical, financial, and operating
 reports to determine work backlogs, substandard operations,
 and/or other unfavorable conditions.

 May assist in administrative planning, in organization,
 administrative,  and procedural studies, in capital
 planning/research, and in introducing new techniques/methods
 to improve administration.

 May assist in preparation/maintenance of bulletins, manuals
 of policies, procedures, and instruction material, and so forth.

 May  assist in making studies of flow of work and prepares 
 simple flow charts, PERT charts, and CPM diagrams.

 Will  be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by
 the agency, office, or related units.

 REQUIREMENTS

 EDUCATION
 
 Graduation from an accredited college or university with 
 a Bachelor's degree.
 
 EXPERIENCE: 

 One  (1)  year of experience involving the review, analysis, 
 and evaluation of budget, organization, administrative  
 practices, operational methods, management operations, 
 or data processing applications, or any combination thereof,
 which shall have included responsibility for recommendation,
 planning, and/or implementation of improvements in a business
 or government agency.
 
 NOTE:   Applicants who do not possess the required 
 education may substitute additional experience as indicated 
 on a year-for-year basis with thirty (30) semester hour credits 
 being equal to one (1) year of experience.

 LICENSE:

 Appointee will be required to possess a driver's license 
 valid in New Jersey only if the operation of a vehicle, 
 rather than employee mobility, is necessary to perform
 essential duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of budget practices, procedures, problems,
 and analysis.

 Knowledge of data processing application.

 Knowledge of statistical theory, practice, and techniques,
 and their application to budget preparation and analysis
 and to evaluation of administrative procedures.

 Knowledge of laws of New Jersey, pertinent federal 
 regulations, and routine rules, regulations, standards, 
 policies, and procedures used in government budget 
 work after a period of training.

 Knowledge of programs, responsibilities, functions, 
 organization, budget, operations, and problems of state
 departments/agencies after a period of training.

 Ability to organize assigned technical  analysis and related
 evaluation work and develop effective work methods.

 Ability to analyze,  interpret, and apply basic laws
 and regulations.

 Ability to assist in continuing studies/analyses of state
 departments to determine budget requirements, necessity
 of revisions in administrative procedures/programs, and to
 prevent inefficiency and waste.

 Ability to prepare statistical and financial data.

 Ability to use basic information to be applied to administrative
 practices, procedures, and budgets, and to review budget 
 requests critically using basic data.

 Ability to review operating procedures and provide assistance  to
 department   officials   on  matters  pertaining   to   operating
 requirements, fiscal procedures, and budget requests.

 Ability to make field investigations on matters relating to
 expansions, needs, positions, and groups of positions.

 Ability to attend and participate in department budget hearings.

 Ability to maintain required budget controls and detailed records
 of  state/federal  funds,  and to see that expenditures do not
 exceed appropriations.

 Ability to carry out assigned investigations, surveys, studies,
 and research activities, and report thereon.

 Ability to prepare clear, sound, accurate, informative reports 
 on budget  matters  containing findings, analyses, conclusions, 
 and recommendations.

 Ability to maintain records and files.

 Ability to utilize various types of electronic and/or manual
 recording and information systems used by the agency, 
 office, or related units.

 Ability to read, write, speak, understand, and communicate
 in English sufficiently to perform duties of this position.
 American Sign Language or Braille may also be considered  
 as acceptable forms of  communication.

 Persons with mental or physical disabilities are eligible 
 as long as they can perform essential functions of the job 
 after reasonable accommodation is made to their known 
 limitations.  If the accommodation cannot be made because
 it would cause the employer undue hardship, such persons 
 may not be eligible.

 This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
50072SCNE19N/AP19-
50100SC4019N/AP20-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

MER   03/28/1998