ADMINISTRATIVE ANALYST 4
Under close supervision of an Administrative Analyst 1
or other supervisor in a state department, institution, or
agency, assists as part of a team or task force in the review,
analysis, and appraisal of current department administrative
procedures, organization, and performance, and helps prepare
recommendations for changes and/or revisions; does other
related duties as required.
NOTE: The examples of work for this
title are for illustrative purposes only. A particular position
using this title may not perform all duties listed in this job
specification. Conversely, all duties performed on the job
may not be listed.
EXAMPLES OF WORK:
Working as one of a group, may assist in reviewing
department programs/activities and in evaluating their
administration, objectives, efficiency, effectiveness, and
suitability to current conditions, costs, and accomplishments
using established procedures/standards.
May assist in work involved in determining whether department
activities/programs are essential to good government and are
carried on economically/efficiently.
May assist in appraising adequacy/effectiveness of operating
systems and may assist agencies in development of the
organizational structure and methods of operation necessary
for the performance of existing, new, or expanded functions.
May assist in investigation/development of solutions to problem
areas; identifies and works toward elimination of unnecessary
and/or wasteful administrative practices/positions to determine
where program and/or administrative duplication may exist.
May assist in analysis of operational programs brought to light
through budget studies, requests, and hearings; compiles and
interprets data, and appraises agency situations.
May assist in installing reporting systems for assessing
agency performance including workload volume, backlog,
revenues, expenditures, and preparation of agency
May assist in developing, preparing, and executing plans
of organization and methods, and with development/application
of financial programs/policies.
May assist in analysis of administrative implications
May assist in planning, conducting, and developing analytical
studies of existing operations/routines to determine feasibility
for data processing applications, and makes appropriate
May assist in analyses of statistical, financial, and operating
reports to determine work backlogs, substandard operations,
and/or other unfavorable conditions.
May assist in administrative planning, in organization,
administrative, and procedural studies, in capital
planning/research, and in introducing new techniques/methods
to improve administration.
May assist in preparation/maintenance of bulletins, manuals
of policies, procedures, and instruction material, and so forth.
May assist in making studies of flow of work and prepares
simple flow charts, PERT charts, and CPM diagrams.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by
the agency, office, or related units.
Graduation from an accredited college or university with
a Bachelor's degree.
One (1) year of experience involving the review, analysis,
and evaluation of budget, organization, administrative
practices, operational methods, management operations,
or data processing applications, or any combination thereof,
which shall have included responsibility for recommendation,
planning, and/or implementation of improvements in a business
or government agency.
NOTE: Applicants who do not possess the required
education may substitute additional experience as indicated
on a year-for-year basis with thirty (30) semester hour credits
being equal to one (1) year of experience.
Appointee will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle,
rather than employee mobility, is necessary to perform
essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of budget practices, procedures, problems,
Knowledge of data processing application.
Knowledge of statistical theory, practice, and techniques,
and their application to budget preparation and analysis
and to evaluation of administrative procedures.
Knowledge of laws of New Jersey, pertinent federal
regulations, and routine rules, regulations, standards,
policies, and procedures used in government budget
work after a period of training.
Knowledge of programs, responsibilities, functions,
organization, budget, operations, and problems of state
departments/agencies after a period of training.
Ability to organize assigned technical analysis and related
evaluation work and develop effective work methods.
Ability to analyze, interpret, and apply basic laws
Ability to assist in continuing studies/analyses of state
departments to determine budget requirements, necessity
of revisions in administrative procedures/programs, and to
prevent inefficiency and waste.
Ability to prepare statistical and financial data.
Ability to use basic information to be applied to administrative
practices, procedures, and budgets, and to review budget
requests critically using basic data.
Ability to review operating procedures and provide assistance to
department officials on matters pertaining to operating
requirements, fiscal procedures, and budget requests.
Ability to make field investigations on matters relating to
expansions, needs, positions, and groups of positions.
Ability to attend and participate in department budget hearings.
Ability to maintain required budget controls and detailed records
of state/federal funds, and to see that expenditures do not
Ability to carry out assigned investigations, surveys, studies,
and research activities, and report thereon.
Ability to prepare clear, sound, accurate, informative reports
on budget matters containing findings, analyses, conclusions,
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, and communicate
in English sufficiently to perform duties of this position.
American Sign Language or Braille may also be considered
as acceptable forms of communication.
Persons with mental or physical disabilities are eligible
as long as they can perform essential functions of the job
after reasonable accommodation is made to their known
limitations. If the accommodation cannot be made because
it would cause the employer undue hardship, such persons
may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.