ADMINISTRATIVE ANALYST 4 (DATA PROCESSING)
Under the supervision of an Administrative Analyst 1 or other
supervisor of a medium sized bureau or equivalent organization
in a state department or agency, assists in the formulation,
development, implementation, and quality control of the
various manual, mechanical, and automated data processing
systems of the organization; assists in the coordination of
all data processing activities with other state agencies;
does related work.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Under supervision, assists management in determining operating
policy and priorities concerning the data processing requirements
of a medium-sized bureau or equivalent organization.
Under close supervision, assists in the planning and conduct of
studies of existing operations and procedures to determine
feasibility for data processing.
Under close supervision, and as one of a group, provides guidance
and assistance to operating personnel in the preparation of
schedules outlining the essential steps to be taken in the
installation and/or conversion to new or revised systems.
Under close supervision, and working as one of a group,
participates in the review of a department, division or large
bureau in evaluating the suitability, objectives, efficiency,
effectiveness, and administration of data processing.
Establishes and maintains liaison between the department,
division or large bureau and the appropriate data center, the
Division of Data Processing and Telecommunications and vendors
concerning the requirements and needs of the agency relative to
As directed, assists in analyzing statistical and operating
reports as required in order to detect work backlogs and system
problems; investigates problems, develops and recommends
solutions, plans and initiates corrective measures.
Under close supervision, assists in coordinating and initiating
requests for data processing services.
Assists in establishing statistical, financial, and operating
systems, logs, and reports; maintains accurate control records
and follow-up procedures for all on-going data processing
Assists in conducting training, where required, when new systems
are implemented or on-going systems experience change.
Under close supervision, and as one of a group, participates in
administrative planning; in organization, administrative and
procedural studies; in EDP planning and research.
Under close supervision, and as one of a group, provides policy
guidance and coordinates feasibility studies requiring the
detailed analysis of existing functions and the preparation of
cost estimates to determine the advisability of changing or
revising data processing programs, reviews the finished project,
and makes appropriate recommendations.
Assists in the periodic review of forms for efficiency and
effectiveness and revises them as necessary; assists in designing
new forms as required.
As directed, assists in the preparation of the budget for data
Prepares correspondence in the course of official duties.
Prepares clear, sound, accurate, and informative statistical and
narrative reports containing findings, analysis, conclusions, and
Maintains records and files.
May be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
Graduation from an accredited college with a
One (1) year of experience in work involving the
review, analysis and evaluation of organization and
administrative practices to determine the need for revision or
implementation of data processing systems in a large business
or government agency.
NOTE: Applicants who do not possess the required
education may substitute experience as indicated on a year for
Appointee will be required to possess a driver's
license valid in New Jersey only if the operation of a vehicle,
rather than employee mobility, is necessary to perform the
essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of administrative and budget practices, procedures,
problems, and analysis.
Knowledge of statistical theory, practices, and techniques and
their application to analysis and evaluation of administrative
procedures and processes.
Knowledge of the methods and techniques used in the review and
analysis of administrative procedures, budgets, organization, and
performance to determine the effectiveness of or the need to
implement new or revised manual, mechanical, or automated data
Knowledge of the essential steps and techniques involved in the
development and continued use of operational specifications for a
management information system.
Knowledge of office methods and procedures.
Knowledge of the capabilities, programming, techniques, and
intricacies of general purpose computerized systems and
Knowledge of and understanding of the analysis and correction of
procedures and the consideration involved in the planning,
design, and logic of a data processing system.
Ability to assist in conducting studies to determine the
feasibility of employing data processing techniques or systems to
improve operational procedures and which contain detailed
analyses of functions and cost estimates.
Ability to participate in the preparation of schedules outlining
the essential steps to be taken in the installation and/or
conversion to new or revised systems.
Ability to participate in the review of operations and in the
evaluation of suitability objectives, efficiency, effectiveness,
and administration of data processing, manual and/or mechanical
systems and programs.
Ability to establish and maintain liaison with the appropriate
data center, the Division of Data Processing and
Telecommunications and outside vendors as to the data processing
requirements and needs of the agency.
Ability to assist in conducting training for operating personnel
when new or revised systems are to be implemented.
Ability to assist in developing budgets for data processing
Ability to assist in the preparation review and revision of forms
for use with operating systems.
Ability to prepare correspondence.
Ability to prepare clear, sound, accurate, and informative
statistical and narrative reports containing findings, analysis,
conclusions, and recommendations.
Ability to maintain records and files.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.