You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

 ADMINISTRATIVE ANALYST 4 (DATA PROCESSING)

 DEFINITION:

 Under the supervision of an Administrative Analyst 1 or other
 supervisor of a medium sized bureau or equivalent organization
 in a state department or agency, assists in the formulation,
 development, implementation, and quality control of the
 various manual, mechanical, and automated data processing
 systems of the organization; assists in the coordination of
 all data processing activities with other state agencies;
 does related work.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only. A particular position using this  title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Under  supervision,  assists management in determining  operating
 policy and priorities concerning the data processing requirements
 of a medium-sized bureau or equivalent organization.

 Under  close supervision, assists in the planning and conduct  of
 studies  of  existing  operations  and  procedures  to  determine
 feasibility for data processing.

 Under close supervision, and as one of a group, provides guidance
 and  assistance  to  operating personnel in  the  preparation  of
 schedules  outlining  the essential steps  to  be  taken  in  the
 installation and/or conversion to new or revised systems.

 Under   close  supervision,  and  working  as  one  of  a  group,
 participates  in  the review of a department, division  or  large
 bureau  in  evaluating  the suitability, objectives,  efficiency,
 effectiveness, and administration of data processing.

 Establishes   and  maintains  liaison  between  the   department,
 division  or  large bureau and the appropriate data  center,  the
 Division  of  Data Processing and Telecommunications and  vendors
 concerning  the requirements and needs of the agency relative  to
 data processing.

 As  directed,  assists  in  analyzing statistical  and  operating
 reports  as required in order to detect work backlogs and  system
 problems;   investigates   problems,  develops   and   recommends
 solutions, plans and initiates corrective measures.

 Under  close supervision, assists in coordinating and  initiating
 requests for data processing services.

 Assists  in  establishing statistical, financial,  and  operating
 systems,  logs,  and reports; maintains accurate control  records
 and   follow-up  procedures  for  all  on-going  data  processing
 projects.

 Assists  in conducting training, where required, when new systems
 are implemented or on-going systems experience change.

 Under  close supervision, and as one of a group, participates  in
 administrative  planning;  in  organization,  administrative  and
 procedural studies; in EDP planning and research.

 Under  close supervision, and as one of a group, provides  policy
 guidance  and  coordinates  feasibility  studies  requiring   the
 detailed  analysis of existing functions and the  preparation  of
 cost  estimates  to  determine the advisability  of  changing  or
 revising  data processing programs, reviews the finished project,
 and makes appropriate recommendations.

 Assists  in  the  periodic  review of forms  for  efficiency  and
 effectiveness and revises them as necessary; assists in designing
 new forms as required.

 As  directed, assists in the preparation of the budget  for  data
 processing services.

 Prepares correspondence in the course of official duties.

 Prepares clear, sound, accurate, and informative statistical  and
 narrative reports containing findings, analysis, conclusions, and
 recommendations.

 Maintains records and files.

 May  be  required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.

 REQUIREMENTS:

      EDUCATION:

               Graduation  from  an  accredited  college  with   a
 Bachelor's degree.

      EXPERIENCE:

      One  (1)  year  of experience in work involving  the
 review,  analysis   and   evaluation   of   organization    and
 administrative  practices to determine the need for  revision  or
 implementation  of data   processing systems in a large  business
 or government agency.

      NOTE: Applicants who do not possess  the  required
 education  may substitute experience as indicated on a  year  for
 year basis.

      LICENSE:

              Appointee  will  be required to possess  a  driver's
 license  valid in New Jersey only if the operation of a  vehicle,
 rather  than  employee  mobility, is  necessary  to  perform  the
 essential duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge  of  administrative and budget  practices,  procedures,
 problems, and analysis.

 Knowledge  of  statistical theory, practices, and techniques  and
 their  application  to analysis and evaluation of  administrative
 procedures and processes.

 Knowledge  of the methods and techniques used in the  review  and
 analysis of administrative procedures, budgets, organization, and
 performance  to  determine the effectiveness of or  the  need  to
 implement  new  or revised manual, mechanical, or automated  data
 processing systems.

 Knowledge of the essential steps and techniques involved  in  the
 development and continued use of operational specifications for a
 management information system.

 Knowledge of office methods and procedures.

 Knowledge  of  the  capabilities,  programming,  techniques,  and
 intricacies   of   general  purpose  computerized   systems   and
 peripheral equipment.

 Knowledge of and understanding of the analysis and correction  of
 procedures  and  the  consideration  involved  in  the  planning,
 design, and logic of a data processing system.

 Ability  to  assist  in  conducting  studies  to  determine   the
 feasibility of employing data processing techniques or systems to
 improve   operational  procedures  and  which  contain   detailed
 analyses of functions and cost estimates.

 Ability  to participate in the preparation of schedules outlining
 the  essential  steps  to  be taken in  the  installation  and/or
 conversion to new or revised systems.

 Ability  to  participate in the review of operations and  in  the
 evaluation  of suitability objectives, efficiency, effectiveness,
 and  administration of data processing, manual and/or  mechanical
 systems and programs.

 Ability  to  establish and maintain liaison with the  appropriate
 data    center,    the   Division   of   Data   Processing    and
 Telecommunications and outside vendors as to the data  processing
 requirements and needs of the agency.

 Ability  to assist in conducting training for operating personnel
 when new or revised systems are to be implemented.

 Ability  to  assist  in developing budgets  for  data  processing
 services.

 Ability to assist in the preparation review and revision of forms
 for use with operating systems.

 Ability to prepare correspondence.

 Ability  to  prepare  clear,  sound,  accurate,  and  informative
 statistical and narrative reports containing findings,  analysis,
 conclusions, and recommendations.

 Ability to maintain records and files.

 Ability  to  learn to utilize various types of electronic  and/or
 manual  recording  and information systems used  by  the  agency,
 office, or related units.

 Ability  to  read,  write, speak, understand, or  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of   communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable accommodation is made to their known limitations.   If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

 This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
50072DData ProcessingSCNE19N/AP19-
50100DData ProcessingSC4019N/AP20-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

MER   07/17/1999