ADMINISTRATIVE ANALYST 1 INFORMATION SYSTEMS DEFINITION:
Under close supervision of an Administrative Analyst 4, Information Systems or other supervisory officer in a state department or agency, assists in the analysis and evaluation of internal operations, business practices, methods, and techniques of the organization to determine optimal solutions and/or approaches to satisfy agency information technology (IT) business needs/initiatives. Assists in the evaluation of users' needs and in the preparation of recommendations for IT solutions; does other related duties as required.
DISTINGUISHING CHARACTERISTICS
Incumbents serving in this title perform tasks under close supervision and according to specific work instructions. They perform routine administrative analytical work in support of the organization's information processing needs. The tasks are basic, procedural, and uncomplicated for the most part, and most of the work is reviewed upon completion. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK
Reviews current operational procedures, business rules, and practices to gain familiarity with agency operations and, under close supervision, analyzes same to determine feasibility for automation, identify problems or areas for improvement, and suggest solutions.
Assists in reviewing and evaluating the efficiency and effectiveness of existing information processing systems; may assist in determining specific system requirements; may perform system and application needs analysis.
Assists in analyzing information, processes, and/or statistical and operating reports to detect work backlogs and system problems.
Suggests enhancements or new systems, application software, or services to improve production or workflow and to meet current and projected business needs.
Assists in the gathering and development of business and user requirements, including attending Joint Application Design (JAD) sessions.
Assists with the planning, development, implementation, and/or maintenance of new or enhanced systems.
Assists in the preparation of various standard and ad hoc reports for business units and IT.
Assists in providing system support to users.
May participate in testing activities for new or enhanced systems, including the development of test data and scripts.
Assists in the development of specifications, procedures, forms, checklists, flowcharts, support documentation, memoranda, etc.
Assists in preparing training and instructional manuals/materials; may participate in training sessions conducted by higher level analysts or other staff.
May assist in the investigation of program issues/bugs and collaborate with development teams to address issues reported; suggests solutions and may initiate corrective measures.
Maintains and assists in establishing accurate control records and follow-up procedures for all ongoing projects.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience in work involving the review, analysis, and evaluation of the administrative, business, and/or operational policies, procedures, practices, and processes and/or the technological requirements of an organization for the purpose of revising/enhancing existing information system s and/or developing/acquiring and implementing new IT solutions and services.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
OR
Possession of a master's degree in Public Administration, Business Administration, Computer Science, Information Technology, Software Engineering, Information Security, Network Administration, or Database Management.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES
Knowledge of administrative, organizational, operational, and business practices and procedures.
Knowledge of system architecture and application design methods and implementation.
Knowledge of the methods and techniques used in the review and analysis of administrative procedures, and existing information systems' performance to determine the effectiveness of, or the need to, implement new or revised procedures and/or management information systems.
Knowledge of statistical theory, practices, and techniques; business intelligence and reporting tools; and their application to the analysis and evaluation of administrative procedures and processes.
Knowledge of the capabilities, programming, techniques, and intricacies of computerized systems, peripherals, and supportive operational equipment.
Knowledge of general purpose software.
Knowledge of the methods used in the analysis and correction of procedures.
Knowledge of the considerations involved in the planning, design, and logic of information processing systems.
Knowledge of the methods used in the development and writing of summaries of daily, weekly, or monthly activities.
Knowledge of systems development life cycle.
Ability to learn to maintain systems documentation including feasibility reports; specifications; design documentation; test scripts, data, and results; costs; maintenance; change control; upgrades; training; etc.
Ability to identify and analyze problems, use sound reasoning to arrive at conclusions, and distinguish between relevant and irrelevant information to make logical judgments.
Ability to plan, organize, and effectively handle multiple tasks/priorities and demonstrate an effective and efficient use of time considering priorities, timelines, and timeliness issues.
Ability to work with others to achieve goals and to develop and maintain successful, professional working relationships with team members and system users.
Ability to analyze, comprehend and interpret policies, laws, rules and regulations and to make decisions based on them.
Ability to learn how to conduct studies to determine the feasibility of employing information processing techniques or systems to improve operational procedures and to develop documentation that contains detailed analyses of functions and cost estimates.
Ability to learn how to review operations and evaluate the suitability, objectives, efficiency, effectiveness and administration of information systems and programs.
Ability to establish and maintain liaison with the appropriate agencies and outside vendors as to the information processing requirements and needs of the agency.
Ability to participate in the training of operating personnel when new or revised systems are to be implemented.
Ability to assist in creating flowcharts that illustrate the layout and decision trees of agency processes and procedures.
Ability to learn, understand, and readily adapt to the systems used by the agency.
Ability to learn to prepare, review, and revise forms for use with systems.
Ability to learn to prepare correspondence, documentation, memoranda, specifications, written policies, guidelines, etc.
Ability to prepare clear, sound, accurate, and informative statistical and narrative reports containing findings, analyses, conclusions, and recommendations.
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
