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Job Specification



Does the work, as a trainee and productive worker, involved in making field and
office audits, and/or in keeping financial records and reports in a state department,
institution, or agency; does related work.

NOTE:  The examples of work for this title are for illustrative purposes only.  A
particular position using this title may not perform all duties listed in this job
specification.  Conversely, all duties performed on the job may not be listed.


As trainee and productive worker:

Conducts field and office investigations, examinations, and audits of books and
financial records in various state agencies, as a trainee and as one of a team, and
prepares reports thereof.

Conducts inspections of financial transactions and records to ensure department
regulations and accounting procedures are observed.

Conducts field audits of the financial records of state agencies and/or those
businesses or industrial enterprises coming under the jurisdiction or regulations of
the State of New Jersey, including the  audit of tax duplicates, bills of sale, payroll
records, and other books and records of private employers and state and local
government institutions and agencies.

Conducts audits and examinations of the books and financial affairs of counties
and municipalities within the state.

Audits and edits reports of costs and other financial summaries and statements.

Compiles financial and other statements and reports using basic data.

Records accounting transactions in accordance with established department
account procedures.

Examines the monthly reports of state and other agencies to determine correctness
of the appropriation account, receipts, transfers, disbursements, and balances.

Conducts reviews of financial transactions, and supplements these by field visits
to verify accounting and fiscal practices.

Maintains accounting or auditing records and files.

Assists with preparation of the budget request of the department or unit, interprets
such request, and prepares statements of the allocation and disbursement of
budgeted funds.

Prepares reports of audits.

May be required to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or related units.



Graduation from an accredited college or university with a Bachelor's
degree, including or supplemented by twenty one (21) semester hour credit
in professional accounting courses which may include courses in
municipal or government accounting.

NOTE:  Possession of a valid Certificate as a Certified Public Accountant
or Registration as a Public Accountant issued by the New Jersey State
Board of Accountancy may be substituted for the required degree in


Appointee will be required to possess a driver's license valid in New
Jersey only if the operation of a vehicle, rather than employee mobility, is
necessary to perform the essential duties of the position.


Knowledge of the principles and methods used in accounting and auditing.

Knowledge of common types of records and procedures used in keeping accounts
of financial transactions and of accounting methods, techniques, and machines.

Knowledge of the possible discrepancies in financial records which are
significant, and of the methods used in discovering and correcting errors in
financial documents and records.

Ability to profit by a training course, and to analyze accounting and auditing
problems, organize auditing and accounting work, and develop work methods.

Ability to see that auditing and accounting procedures are followed in auditing
work and report preparation.

Ability to establish and maintain cooperative working relationships with
coworkers and others involved in the work of the unit.

Ability to provide advice to those clerical employees keeping financial records.

Ability to learn to apply auditing and accounting methods to auditing situations.

Ability to apply basic law and regulations, and to see that financial records are
checked for completeness, accuracy, and compliance with the law.

Ability to make mathematical computations, and to use office calculating

Ability to collect data for and to prepare financial and other reports, summaries,
and statements pertaining to audits.

Ability to maintain records and files.

Ability to learn to utilize various types of electronic and/or manual recording and
information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, or communicate in English sufficiently
to perform the duties of this position.  American Sign Language or Braille may
also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as  long as they can
perform the essential functions of the job after reasonable accommodation is made
to their known limitations. If the accommodation cannot be made because it
would cause the employer undue hardship, such persons may not be eligible.


Appointees who successfully complete the twelve (12) month training period will
be eligible for advancement to the title among the following for which they have
been trained:  Accountant 3; Auditor 3; Auditor 3 Taxation;  Financial Examiner; 
Municipal Finance Auditor 3, under Civil Service Commission procedures.

The inability of an employee in this title to attain a level of performance
warranting advancement to a title listed above shall be considered as 
cause for separation.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Local or
Class of

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.