Under supervision, selects, prepares orders, and arranges for purchase
of various types of equipment, materials, and supplies used by the
departments or agency of assignment or for other State departments or
agencies; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A particular position using this title may not perform all duties listed in this
job specification. Conversely, all duties performed on the job may not be
EXAMPLES OF WORK:
Is responsible for purchase of equipment, materials, and/or supplies
used by various departments which are continual in nature, have
seasonal variations, and vary in item content.
Reviews purchasing requisitions, checks descriptions and specifications
for adequacy and accuracy, and consults with concerned parties to adjust
Prepares proposals to be sent to a selected list of vendors and ensures
vendors' qualifications are properly investigated.
Ascertain prices of commodities and ability of vendors to deliver specified
Prepares bid documents designed for annual contractual purchasing.
Analyzes proposals received from vendors and awards purchase orders
in accord with rules and regulations of the jurisdiction or agency.
Studies trade journals, catalogs, directives, and other technical
material to determine market and price conditions.
Receives, tabulates, and records detailed applications for one
or more types of equipment, materials, and/or supplies used by
May assist in the preparation of statistical, cost, and other reports.
Prepares correspondence concerned with purchase matters.
Maintains records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by
the agency, office, or related units.
Graduation from an accredited college or university with a
NOTE: Applicants who do not meet the above education requirement
may substitute additional experience as indicated below on a
year-for-year basis with thirty (30) semester hour credits being
equal to one (1) year of experience.
Two (2) years of experience in the large scale purchase of commodities,
materials, equipment, and/or supplies.
Appointees will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of methods and procedures involved in the purchase of
equipment, materials, and/or supplies.
Knowledge of laws, regulations, policies, standards, and procedures
relating to a government purchasing department after a period of
Knowledge of and familiarity with problems encountered in field
and office purchasing work for a government agency.
Knowledge of recordkeeping procedures.
Ability to organize assigned work and develop effective work
Ability to comprehend and analyze individual supply problems
and particular needs of various departments.
Ability to work harmoniously with associates, superior officers,
vendors, and salespersons and with others interested in or
concerned with purchase matters.
Ability to perform such duties as may be required to develop
procedures for receiving, tabulating, and recording requisitions
in one or more areas received from different departments and the
preparation of proposals to be sent to vendors and the checking
Ability to deal effectively with salespersons and vendors.
Ability to expedite the delivery of purchases.
Ability to prepare reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they
can perform essential functions of the job with or without reasonable
accommodation. If the accommodation cannot be made because it
would cause the employer undue hardship, such persons may not be
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.