TECHNICAL ASSISTANT, MANAGEMENT INFORMATION SYSTEMS
Under supervision assigned to a program or operational unit
having responsibility for a specific, existing information
processing system operation, performs technical functions in
support of management information systems used to process varied
types of financial, program, or other information unique to the
unit; operates computer terminal or PC for information
processing; installs, utilizes, maintains, and troubleshoots
information processing systems and system software; organizes,
inputs, processes, and outputs source materials, raw data, and
processed data; sets up and maintains data bases and software
files; performs file maintenance; provides technical
information/assistance to other system users; does other related
NOTE: The definition and examples of work for this title are for
illustrative purposes only. A particular position using this
title may not perform all duties listed in this job
specification. Conversely, all duties performed on the job may
not be listed. Positions in this class are responsible for
functions which support systems that process program/operational
data and information. This title is not intended to classify
positions solely responsible for routine/repetitive entry and
retrieval of formatted data and information.
EXAMPLES OF WORK:
Ensures the security of data, software, and hardware.
Organizes raw data for input and maintains logs of all work
requests to ensure timely processing.
Utilizes microcomputer control language in the input, processing,
and output of data.
Utilizes store-bought software such as spreadsheets, operating
systems, and so forth.
Performs and coordinates staging of inputs and materials
necessary to carry out complete production machine runs.
Recommends to supervisor the purchasing of output mediums
such as special and stock forms and other supplies as necessary.
Sets up software files for maximum efficiency and updates same
Maintains/updates the data base as required using applicable
Reviews machine outputs for accuracy/precision and corrects
Interacts with unit staff and/or users to establish processing
priorities and explains the capabilities and limitations of the
installation's hardware and available software.
Notifies users on the completion of requested processing and
availability of outputs.
May be responsible for distribution and/or routing of output.
When linked to minicomputer or larger mainframe, utilizes proper
controls to ensure continued integrity of data.
Maintains hard copy and software files as necessary and is
responsible for labeling disks or cartridges and keeping logs
of the locations of files on these mediums.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Completion of sixty (60) semester hour credits from an
accredited college or university.
NOTE: Two (2) years of experience in the gathering,
retrieval, maintenance, compilation, and distribution of
technical information in a public or private organization may be
substituted for the above education requirement.
NOTE: Twenty-four (24) semesters hours credits in data
processing from an accredited college or university may be
substituted for up to two (2) years of the required education
Appointee will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform essential duties
of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office methods and procedures.
Knowledge of information processing, control functions, and
workflow control techniques.
Ability to operate a microcomputer and its peripheral devices via
supplied manual(s) and/or available training courses and to apply
these skills to the unit's needs after a period of training.
Ability to communicate effectively, both orally and in writing,
to all levels of employees.
Ability to prepare reports.
Ability to maintain hard copy records and files.
Ability to learn quickly from both oral and written directions
Ability to learn and work within input/output control work
procedures, practices, and documentation used in the
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month of the job class title:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.