Job Specification 57162
Under limited supervision of a Title Examiner or other supervisory
offficial in a state department, institution, or agency, does the field
work involved in making searches in the various county and state
offices wherein title and court proceedings are recorded and filed
covering properties to be acquired by the state; performs searches and
examines abstract of titles, deeds, and maps; surveys historical
information and other legal documents to establish State claims to
lands formally flawed by mean high tides; does related work as
EXAMPLES OF WORK:
Primary duty is to examine, search, and abstract the records in
the offices of County Clerks, Registers of Deeds, Surrogates and other
county offices in the Superior Court of New Jersey and other State
offices, and in the District Court of the United States for the
District of New Jersey. May be required to testify in a Court of Law
regarding the title investigation.
Locates and abstracts all instruments and data recorded or filed
in such offices during a specific period of time which may affect the
title of lands indicated in detailed descriptions including: deeds,
contracts of sale and assignments thereof, leases and assignments and
releases thereof, mortagages open of record and all instruments
affecting such mortgages, including assignments, postponements,
subordinations, discharges, releases and satisfactions, wills and
probate and intestacy proceedings; letters testamentary and of
administration; certificates of tax sale; secured transactions,
inheritance tax proceedings or waiver; notices of Lis Pendens: all
liens affecting the premises specified, including mechanics' liens,
mechanics' notices of intention, judgements, recognizances, bonds to
sheriff, attachments and federal liens; and all instruments of
satisfaction, discharge, assignment or release concerning such liens.
May personally serve legal notices or other papers related to
Right of Way acquisitions and possessory actions.
Makes copies of filed maps which affect lands under examination.
Makes plottings of deed descriptions of property.
Makes preliminary investigations of the ownership of property in
the various county and municipal offices.
As required, examines road books for road returns, vacations, and
abandonments of roads and streets.
As directed makes such other specific or general investigations
relative to the acquisition of property as required.
As required, performs searches of various old records of
construction to determine impact of conservation on the mean high water
line of waterfront areas.
Prepares factual reports of title searching matters.
Maintains essential records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and computerized information systems used by
the agency, office, or related units.
Two (2) years of work experience in title searching or
Appointee will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the public records and the methods and procedures
to be used in locating information concerning real property, title, and
Knowledge of the form, content, and purpose of the several
types of legal instruments used in the transfer of the ownership of
real property and their interpretation.
Knowledge of the particular county and municipal offices in
which records of property, title, and ownership are to be found after a
period of training.
Knowledge of the procedures to be used in title searching,
conveyancing, and related legal and title matters.
Ability to use the varied forms of indices to be found in land
title offices and to locate needed data.
Ability to review, comprehend, analyze, and interpret the
legal documents used in title and real estate conveyance work, and to
make accurate and legible abstracts of legal instruments and documents
of varied types.
Ability to protract correctly a surveyor's description of
lands and ability to copy maps.
Ability to work effectively with associates and with employees
of several county, municipal, and other offices wherein needed
information is located.
Ability to prepare clear, sound, accurate, and detailed
reports of title, ownership, and real property for submission to the
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable forms of
Persons with mental or physical disabilities are eligible as
long as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations. If the
accommodation cannot be made because it would cause the employer undue
hardship, such persons may not be eligible.
CODES: 15/Al5-57l62 JMR 9/19/95