Under the direction of a supervisory officer in a State
department, institution, or agency, as a trainee and productive
worker, receives on-the-job training in government personnel
practices and procedures and their application and does work
which will provide practical personnel experience; does related
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
As trainee and productive worker:
Attends training sessions and studies government personnel
procedures and practices and the specific work processes and
methods of the State department or agency concerned.
Receives training in the principles and uses of position
classification, position analysis, the survey and analysis of
positions and groups of positions; collection, tabulation, and
analysis of pay data; collection and analysis of information
required to initiate requests for new positions, the
reclassification of existing positions, and changes in
Receives training in the preparation of various personnel
actions, including the use of personnel transaction forms, such
as the DPF-44 and DPF-44A.
Makes a tentative allocation of positions to title classes.
May prepare and process classification and pay documents, sort
and process forms, and record and effectuate technical,
procedural, and other decisions.
May prepare accurate position descriptions and write class
May machine score short answer tests; score free answer and short
answer tests; prepare free answer and short answer test items and
scoring keys; analyze test scores to determine distribution of
scores, the mean, the median, or deviation of scores, item
difficulty, and the correlation of test scores with an
May tabulate service reports and ratings.
May process applications for employment, reports or pay
adjustments, reports of appointments, reclassifications,
demotions, and separations.
May pre-audit and certify payrolls.
May study Department procedures and routines.
May participate in orientation programs for employees and in
assigning employees to offices or workstations.
May conduct exit interviews and in making statistical or other
studies of the reasons for employee turnover.
Prepares histories and records of applicants and makes follow up
Prepares correspondence, survey reports, memoranda, histories,
analyses, position descriptions, and other written materials
using a predetermined form.
Maintains records and files.
May be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
Graduation from an accredited college or university with a
Appointees will be required to possess a driver's license
valid in NJ only if the operation of a vehicle, rather than
employee mobility, is necessary to perform essential duties of
KNOWLEDGE AND ABILITIES:
Knowledge of the problems encountered in collecting and
interpreting data and of the precautions to be taken in drawing
conclusions and recording facts.
Knowledge of individual and group differences, physical and
mental factors and their measurement.
Ability to profit from an in-service training program in modern
government personnel procedures
Ability to learn from observation and reading.
Ability to understand and carry out oral and written directions
Ability to use English correctly orally and in writing.
Ability to conduct interviews.
Ability to work effectively with others.
Ability to make arithmetic calculations.
Ability to calculate medians, modes, quartiles, deviations, and
correlations from data.
Ability to prepare reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after
reasonable accommodation is made to their limitations. If
accommodation cannot be made because it would cause the employer
undue hardship, such persons may not be eligible.
Appointees who successfully complete the twelve-month
training period will be eligible for advancement to the title among
the following, for which they have been trained: Personnel
Management Analyst 4, Personnel Assistant, or Human Resource
The inability of an employee in this title to attain a level
of performance warranting advancement to a title listed above
shall be considered cause for separation.
This job specification is applicable to the following title code:
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.