PERSONNEL TRAINEE DEFINITION:
Under the direction of a supervisory officer in a State department, institution, or agency, as a trainee and productive worker, receives on-the-job training in government personnel practices and procedures and their application and does work which will provide practical personnel experience; does related work.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
As trainee and productive worker:
Attends training sessions and studies government personnel procedures and practices and the specific work processes and methods of the State department or agency concerned.
Receives training in the principles and uses of position classification, position analysis, the survey and analysis of positions and groups of positions; collection, tabulation, and analysis of pay data; collection and analysis of information required to initiate requests for new positions, the reclassification of existing positions, and changes in organization.
Receives training in the preparation of various personnel actions, including the use of personnel transaction forms, such as the DPF-44 and DPF-44A.
Makes a tentative allocation of positions to title classes.
May prepare and process classification and pay documents, sort and process forms, and record and effectuate technical, procedural, and other decisions.
May prepare accurate position descriptions and write class specifications.
May machine score short answer tests; score free answer and short answer tests; prepare free answer and short answer test items and scoring keys; analyze test scores to determine distribution of scores, the mean, the median, or deviation of scores, item difficulty, and the correlation of test scores with an independent criterion.
May tabulate service reports and ratings.
May process applications for employment, reports or pay adjustments, reports of appointments, reclassifications, demotions, and separations.
May pre-audit and certify payrolls.
May study Department procedures and routines.
May participate in orientation programs for employees and in assigning employees to offices or workstations.
May conduct exit interviews and in making statistical or other studies of the reasons for employee turnover.
Prepares histories and records of applicants and makes follow up studies.
Prepares correspondence, survey reports, memoranda, histories, analyses, position descriptions, and other written materials using a predetermined form.
Maintains records and files.
May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE:Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Four (4) years of professional experience relevant to the position.
NOTE: Please refer to the Advancement section located at the bottom of this title specification for a comprehensive list of approved journeyman titles connected to this trainee title. Experience must be related to the journeyman title associated with the position.
OR
Possession of a bachelor's degree from an accredited college or university.
NOTE:"Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the problems encountered in collecting and interpreting data and of the precautions to be taken in drawing conclusions and recording facts.
Knowledge of individual and group differences, physical and mental factors and their measurement.
Ability to profit from an in-service training program in modern government personnel procedures
Ability to learn from observation and reading.
Ability to understand and carry out oral and written directions
Ability to use English correctly orally and in writing.
Ability to conduct interviews.
Ability to work effectively with others.
Ability to make arithmetic calculations.
Ability to calculate medians, modes, quartiles, deviations, and correlations from data.
Ability to prepare reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their limitations. If accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
ADVANCEMENT
Appointees who successfully complete the 12-month training period will be eligible for advancement to one of the following titles under Civil Service Commission procedures: Personnel Assistant 4, Personnel Assistant 4 Employee Relations, and Human Resource Consultant 1.
The inability of an employee in this title to attain a level of performance warranting advancement to a title listed above shall be considered cause for separation.
