You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

PERSONNEL ASSISTANT 4

DEFINITION

 Under the close supervision of a supervisory official in a state
 department, institution, or agency, assists in the work of the
 overall personnel program by performing routine personnel work
 pertinent to one or more major personnel program areas; does
 other related duties.

 NOTE: The examples of work for this title are for illustrative
 purposes only.  A particular position using this title may not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

NOTE:  Appointments may be made to positions requiring bilingual skills.

63252C- Bilingual in Spanish and English.
SPECIAL SKILL		
Applicants must be able to read, write, speak, understand, or communicate in 
Spanish and English sufficiently to perform the duties of this position. 

EXAMPLES OF WORK:

 May assist in reviewing personnel related programs and
 activities, and evaluates their implementation and administration
 including some input for data information tasks, and adhering to
 overall personnel policy.

 May assist in installing, using, and as needed changing reporting
 systems for assessing performance including workload volume,
 quality, and effectiveness.

 May assist in reviewing personnel operations including the design
 of new or revision of existing systems and procedures in order
 to improve effectiveness, efficiency, and management controls.

 Provides, under close supervision, information, advice, and
 assistance to agency management, employees, union
 representatives, and the public.

 Reviews, under close supervision, personnel forms to determine
 their completeness, accuracy, and compliance with Civil Service 
 Commission rules and regulations.

 Maintains close liaison with the Civil Service Commission, 
 Department of the Treasury, and with other department personnel
 to further the total program of personnel services.

 May assist in the research and assembly of information for
 personnel related studies and investigations.

 Performs, under close supervision, technical work of the program
 area, handling problems requiring review and analysis.

 Prepares, as directed, clear, technically sound, accurate, and
 informative reports containing findings, conclusions, and
 recommendations.

 Answers inquiries, as directed, from all sources regarding the
 interpretation and application of Civil Service Commission rules and
 regulations as well as department, division, or unit policies and
 procedures.

 May assist in the recruitment and interview processes for
 prospective employees.

 May assist with the orientation program for new employees, assign
 new employees to living quarters, and prepare maintenance
 schedules.

 Conducts exit interviews when incumbents leave to ascertain their
 reasons for leaving and, as required, makes statistical and other
 studies to record reasons for employee turnover.

 Conducts surveys of individual and groups of positions, units of
 work, and prepares reports thereof.

 Conducts studies of department personnel routines and procedures
 to determine possible need for revision.

 May maintain a file of approved Civil Service Commission job
 specifications and, when requested, supplies needed information
 concerning changes in duties and responsibilities of individual
 and groups of positions and in organizational relationships.

 Prepares correspondence in the course of official duties.

 Maintains records, reports, and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by the
 agency, office, or related units.

 REQUIREMENTS:

      EDUCATION:

        Graduation from an accredited college or university with a
 Bachelor's degree.

      EXPERIENCE:

        One (1) year of technical experience in a personnel program of a
 public or private organization.

      NOTE: Applicants who do not possess the
 required education may   substitute   additional  experience  as 
 indicated   on   a year-for-year basis with thirty (30) semester credit
 hours  being equal to one (1) year of experience.

       NOTE: A Master's degree in Business 
 Administration, Personnel Administration,  Public  Administration,
 Management or other related field may be substituted for 
 one (1) year of experience.

      LICENSE:

  Appointee will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform the essential
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of organizational structures commonly found in business
 and government.

 Knowledge of the occupations commonly found in the public and
 private sectors.

 Knowledge of public personnel methods and techniques, and of the
 principles and practices of public administration.

 Knowledge of the statistical, psychological, economic, and
 scientific concepts, terminology, procedures, and tools used in
 personnel administration.

 Knowledge of state government personnel procedures including
 guidelines and procedures of the Civil Service Commission and the
 Department of the Treasury after a period of training.

 Knowledge of the rules, regulations, standards, policies,
 procedures, and particular function of the assigned department,
 institution, or agency and their application to specific
 situations after a period of training.

 Knowledge  of  Civil Service Rules and Regulations  (Title  11A),
 requirements  of  the Department of Treasury, applicable  Federal
 Regulations,  EEO and Affirmative Action, and classification  and
 compensation  policies  and  guidelines  of  the Civil Service
 Commission after a period of training.

 Knowledge of negotiated bargaining agreements after a period of
 training.

 Ability to organize assigned technical personnel work, to analyze
 the particular program area and related problems, and to develop
 work procedures.

 Ability to comprehend, analyze, interpret, and apply basic law,
 rules, and regulations.

 Ability to observe, collect, and analyze extensive data, and to
 draw sound conclusions therefrom.

 Ability to prepare clear, technically sound, accurate, and
 comprehensive narrative and/or statistical reports containing
 findings, conclusions, and recommendations.

 Ability to prepare detailed correspondence in the course of
 official duties.

 Ability to maintain records, reports, and files.

 Ability  to  utilize  various types of electronic  and/or  manual
 recording and information systems used by the agency, office,  or
 related units.

 Ability  to  read, write, speak, understand, and  communicate  in
 English   sufficiently  to  perform  duties  of  this   position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform  essential  functions  of  the  job  after
 reasonable accommodation is made to their known limitations.   If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
63252SC3520N/AY19-
63252CBilingual In Spanish & EnglishSC3520N/AY19-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

01/14/2000