PERSONNEL ASSISTANT 4
Under the close supervision of a supervisory official in a state
department, institution, or agency, assists in the work of the
overall personnel program by performing routine personnel work
pertinent to one or more major personnel program areas; does
other related duties.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
63252C- Bilingual in Spanish and English.
Applicants must be able to read, write, speak, understand, or communicate in
Spanish and English sufficiently to perform the duties of this position.
EXAMPLES OF WORK:
May assist in reviewing personnel related programs and
activities, and evaluates their implementation and administration
including some input for data information tasks, and adhering to
overall personnel policy.
May assist in installing, using, and as needed changing reporting
systems for assessing performance including workload volume,
quality, and effectiveness.
May assist in reviewing personnel operations including the design
of new or revision of existing systems and procedures in order
to improve effectiveness, efficiency, and management controls.
Provides, under close supervision, information, advice, and
assistance to agency management, employees, union
representatives, and the public.
Reviews, under close supervision, personnel forms to determine
their completeness, accuracy, and compliance with Civil Service
Commission rules and regulations.
Maintains close liaison with the Civil Service Commission,
Department of the Treasury, and with other department personnel
to further the total program of personnel services.
May assist in the research and assembly of information for
personnel related studies and investigations.
Performs, under close supervision, technical work of the program
area, handling problems requiring review and analysis.
Prepares, as directed, clear, technically sound, accurate, and
informative reports containing findings, conclusions, and
Answers inquiries, as directed, from all sources regarding the
interpretation and application of Civil Service Commission rules and
regulations as well as department, division, or unit policies and
May assist in the recruitment and interview processes for
May assist with the orientation program for new employees, assign
new employees to living quarters, and prepare maintenance
Conducts exit interviews when incumbents leave to ascertain their
reasons for leaving and, as required, makes statistical and other
studies to record reasons for employee turnover.
Conducts surveys of individual and groups of positions, units of
work, and prepares reports thereof.
Conducts studies of department personnel routines and procedures
to determine possible need for revision.
May maintain a file of approved Civil Service Commission job
specifications and, when requested, supplies needed information
concerning changes in duties and responsibilities of individual
and groups of positions and in organizational relationships.
Prepares correspondence in the course of official duties.
Maintains records, reports, and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
Graduation from an accredited college or university with a
One (1) year of technical experience in a personnel program of a
public or private organization.
NOTE: Applicants who do not possess the
required education may substitute additional experience as
indicated on a year-for-year basis with thirty (30) semester credit
hours being equal to one (1) year of experience.
NOTE: A Master's degree in Business
Administration, Personnel Administration, Public Administration,
Management or other related field may be substituted for
one (1) year of experience.
Appointee will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform the essential
duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of organizational structures commonly found in business
Knowledge of the occupations commonly found in the public and
Knowledge of public personnel methods and techniques, and of the
principles and practices of public administration.
Knowledge of the statistical, psychological, economic, and
scientific concepts, terminology, procedures, and tools used in
Knowledge of state government personnel procedures including
guidelines and procedures of the Civil Service Commission and the
Department of the Treasury after a period of training.
Knowledge of the rules, regulations, standards, policies,
procedures, and particular function of the assigned department,
institution, or agency and their application to specific
situations after a period of training.
Knowledge of Civil Service Rules and Regulations (Title 11A),
requirements of the Department of Treasury, applicable Federal
Regulations, EEO and Affirmative Action, and classification and
compensation policies and guidelines of the Civil Service
Commission after a period of training.
Knowledge of negotiated bargaining agreements after a period of
Ability to organize assigned technical personnel work, to analyze
the particular program area and related problems, and to develop
Ability to comprehend, analyze, interpret, and apply basic law,
rules, and regulations.
Ability to observe, collect, and analyze extensive data, and to
draw sound conclusions therefrom.
Ability to prepare clear, technically sound, accurate, and
comprehensive narrative and/or statistical reports containing
findings, conclusions, and recommendations.
Ability to prepare detailed correspondence in the course of
Ability to maintain records, reports, and files.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
|63252C||Bilingual In Spanish & English||S||C||35||20||N/A||Y19||-|
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.