Job Specification
PERSONNEL ASSISTANT 4, (EMPLOYEE RELATIONS)
DEFINITION
Under the supervision of a Human Resource Manager or other
supervisory officer or manager in a state department agency,
or institution, assists in the routine administration or unit
agreements and grievance processing at the institution, agency,
or department level; assists in the disciplinary processing at the
institution or agency level; does related work as required.
EXAMPLES OF WORK:
Using available Departmental Employee Relations Bulletins and
Interpretive Circulars, assists in the administration of Statewide
negotiation unit contracts.
Assists with the training of supervisory and managerial personnel
in the administration and application of the State-wide negotiation
unit contracts.
Participates in the training of agency/institution staff involving the
grievance/discipline process.
Collects information and gathers evidence used to substantiate
claims.
As directed, assists with liaison between the institution, agency,
and the local officers and officials of the various certified majority
representatives in the day to day application of contracts and
agreements.
As directed, reviews grievance decisions as necessary, with
hearing officers appointed by the appointing authority of the
institution or agency.
May act as liaison between the institution and agency and the
Employee Relations Section for the processing of those contractual
grievances, the decisions of which require interpretation of
contractual provisions.
May act as a liaison between the institution or agency and the
Employee Relations Section, Bureau of Personnel Services,
and Employee Relations on the interpretation, application, and
administration of the unit contracts, and agreements.
May conduct special investigations concerning employee relations
problems.
Prepares specialized and routine memorandums, reports, and
correspondence as required in the course of official duties.
REQUIREMENTS:
EDUCATION:
Graduation from an accredited college with a Bachelor's degree.
EXPERIENCE:
One (1) year of technical work experience in the routine administration
of negotiated contracts, grievance, and disciplinary
processing programs in a large public or private organization.
NOTE: Applicants who do not possess the required education
may substitute experience as indicated above on a year for year basis.
LICENSE:
Appointee will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Ability to acquire knowledge of New Jersey Public Employee
Relations Act (Chapters 123 and 303 as amended).
Ability to acquire knowledge and familiarity with the conduct
and procedures of grievance and disciplinary hearings.
Ability to acquire knowledge of the rules, regulations, and policies
and procedures of the department concerning grievances and
disciplinary hearing processes.
Ability to acquire knowledge of the grievance and disciplinary
contractual provisions of the statewide negotiated unit contracts.
Ability to acquire knowledge of the department's position on
contractual provisions of the statewide negotiated unit contracts.
Ability to comprehend and interpret Civil Service, Department of
Treasury, and Office of Employee Relations directives and other
rules, regulations, and procedures.
Ability to handle routine matters concerned with departmental
employee relations administration and the preparation and
maintenance of the required records.
Ability to take and maintain a firm and courteous stand when
differences of opinion and interpretation arise and to work effectively
with associates, union or association representatives, supervisors,
and with those individuals interested in or with the programs and
services of the department.
Ability to prepare detailed statistical and other reports containing
findings, conclusions, and recommendations.
Ability to maintain the essential records and files.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship, such
persons may not be eligible.
This job specification is applicable to the following title code: | | Job Spec Code | Variant | State, Local or Common | Class of Service | Work Week | State Class Code | Local Class Code | Salary Range | Note | 63252D | Employee Relations | S | C | 35 | 20 | N/A | Y19 | - | This job specification is for state government use only. Salary range is only applicable to state government. Local salaries are established by individual local jurisdictions.
MER 12/04/2010 |
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