AFFIRMATIVE ACTION SPECIALIST TRAINEE
DEFINITION:
Under close supervision, as a trainee and productive worker in a state department or agency, receives on-the-job training in determining that the goals and objectives of a department’s affirmative action program and/or contract compliance program are being met, in a department’s dealings with the public and outside agencies, and/or in its own internal operation; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Under supervision, as trainee and productive worker:
Studies and reviews the internal and external operations of a specific organizational unit; provides recommendations for improvement to the Affirmative Action Officer with respect to the unit’s equal employment opportunity and affirmative action activities.
Under direction, meets with supervisory officers and other personnel to determine areas where improvement is necessary.
Receives training from the department’s Equal Opportunity Officer to ensure policies and actions pursued in the assigned unit are in accord with those of the department.
Meets with representatives of the public and outside agencies to explain the agency's affirmative action commitment, and to acquire firsthand knowledge of program's impact on persons and agencies that share an interest in the agency's activities.
Acts as liaison with agency staff involved in submitting personnel actions; acts as liaison with Personnel Assistants in order to investigate the technical aspects of any complaints received.
May assist in analyzing and evaluating possible labor compliance violations and complaints.
Prepares correspondence.
Prepares reports on all activities containing findings, conclusions and recommendations.
Periodically meets with agency employees to provide information on current affirmative action activities.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Four (4) years of professional experience relevant to the position.
NOTE: Please refer to the Advancement section located at the bottom of this title specification for a comprehensive list of approved journeyman titles connected to this trainee title. Experience must be related to the journeyman title associated with the position.
OR
Possession of a bachelor's degree from an accredited college or university.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the methods used to gather and analyze data.
Knowledge of the techniques used to analyze the operations of government agencies and of the public and private concerns with which they do business.
Ability to interpret and apply the policies and guidelines set by the Commissioner, the Deputy Commissioner, and the department's Affirmative Action Officer, regarding the goals and objectives of the department's Affirmative Action Program.
Ability to learn to analyze internal and external operations of the assigned unit and identify improvements.
Ability to establish and maintain cooperative working relationships with those interested or involved in the work of the unit.
Ability to analyze and interpret basic laws and regulations.
Ability to learn to prepare technically sound, accurate and informative reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
ADVANCEMENT
Appointees who successfully complete the 12-month training period will be eligible for advancement to one of the following titles under Department of Personnel procedures: Affirmative Action Specialist 3 or other titles designated appropriate by the Department of Personnel.
The inability of an employee in this title to attain a level of performance warranting advancement to one of the titles listed above shall be considered as cause for separation.
This job specification is applicable to the following title code:
