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Job Specification

AFFIRMATIVE ACTION SPECIALIST TRAINEE 

DEFINITION

Under close supervision, as a trainee and productive worker in a state 
department or agency, receives on-the-job training in determining that the goals 
and objectives of a department┐s affirmative action program and/or contract 
compliance program are being met, in a departments dealings with the public and 
outside agencies, and/or in its own internal operation; does other related duties 
as required.

NOTE: The examples of work for this title are for illustrative purposes only. 
A particular position using this title may not perform all duties listed in this 
job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

Under supervision, as trainee and productive worker:

Studies and reviews the internal and external operations of a specific organizational 
unit; provides recommendations for improvement to the Affirmative Action Officer 
with respect to the unit┐s equal employment opportunity and affirmative action 
activities. 

Under direction, meets with supervisory officers and other personnel to determine 
areas where improvement is necessary.

Receives training from the department┐s Equal Opportunity Officer to ensure 
policies and actions pursued in the assigned unit are in accord with those of the 
department.

Meets with representatives of the public and outside agencies to explain the 
agency's affirmative action commitment, and to acquire firsthand knowledge 
of program's impact on  persons and agencies that share an interest in the 
agency's activities.

Acts as liaison with agency staff involved in submitting personnel actions; 
acts as liaison with Personnel Assistants in order to investigate the technical 
aspects of any complaints received.

May assist in analyzing and evaluating possible labor compliance violations 
and complaints.

Prepares correspondence.

Prepares reports on all activities containing findings, conclusions and 
recommendations.

Periodically meets with agency employees to provide information on current 
affirmative action activities.

Will be required to learn to utilize various types of electronic and/or manual 
recording and information systems used by the agency, office, or related units.

REQUIREMENTS:

EDUCATION:

Graduation from an accredited college or university with a Bachelor's degree.

LICENSE:

Appointee will be required to possess a driver's license valid in New Jersey 
only if the operation of a vehicle, rather than employee mobility, is necessary 
to perform the essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of the methods used to gather and analyze data.

Knowledge of the techniques used to analyze the operations of government 
agencies and of the public and private concerns with which they do business.

Ability to interpret and apply the policies and guidelines set by the 
Commissioner, the Deputy Commissioner, and the department's Affirmative 
Action Officer, regarding the goals and objectives of the department's Affirmative 
Action Program.

Ability to learn to analyze internal and external operations of the assigned unit 
and identify improvements. 

Ability to establish and maintain cooperative working relationships with those
interested or involved in the work of the unit.

Ability to analyze and interpret basic laws and regulations.

Ability to learn to prepare technically sound, accurate and informative reports.

Ability to maintain records and files.

Ability to utilize various types of electronic and/or manual recording and 
information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, and communicate in English 
sufficiently to perform duties of this position. American Sign Language or 
Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can 
perform essential functions of the job after reasonable accommodation is made to 
their known limitations.  If the accommodation cannot be made because it would 
cause the employer undue hardship, such persons may not be eligible.

ADVANCEMENT

Appointees who successfully complete the 12 month training period will be
eligible for advancement to one of the following titles under Department of
Personnel procedures:  Affirmative Action Specialist 3 or other titles designated
appropriate by the Department of Personnel.

The inability of an employee in this title to attain a level of performance warranting
advancement to one of the titles listed above shall be considered as cause for
separation.

This job specification is applicable to the following title code:
Job
Spec
Code
VariantState,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
65960SCNE95N/AP95-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

MCK   8/20/2005