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Job Specification 74229

FORMS ANALYST 3

   JOB CATEGORY SUMMARY

   A position in this job category typically supervises the work of other
   employees; designs forms for printer capability; writes narrative
   letters or reports; analyzes forms for determination of effectiveness,
   possible change, or update; evaluates the need for forms; approves
   final design of forms; consults with outside agencies or individuals
   about information necessary for job.

   CHARACTERISTIC TASKS

       NOTE: The above Job Category Summary and following examples of
       work are for illustrative purposes only.  Any one position may not
       include all of the tasks listed, nor do the examples cover all of
       the duties which may be performed.

   Plans, organizes, and assigns the work of the organizational unit and
   evaluates employee performance and conduct, enabling the effective
   recommendation of the hiring, firing, promoting, and disciplining of
   subordinates

   Designs forms for printer capability

   Develops formats for printed material

   Determines format, size, and arrangement of forms

   Writes narrative letters or reports

   Determines sequence of information on forms

   Edits written material

   Evaluates the need for forms

   Authorizes reproduction of printed material

   Approves final design of forms

   Determines quantity of forms for printing

   Analyzes forms for determination of effectiveness, possible change, or
   update

   Designs office forms such as invoices and production sheets

   Recommends modification of agency forms

   Modifies agency forms

   Designs layouts of graphic or printed materials, including brochures,
   newsletters, forms, reports, leaflets, or booklets

   Composes mechanicals

   Writes specifications for forms design

   Proofreads material for accuracy

   Reviews form specifications for bid proposals

   Determines leading for forms

   Directs (coordinates) activities between or within agencies

   Selects paper stock

   Interviews individuals for needed information

   Informs individuals of procedures necessary for completion of forms or
   applications

   Consults with outside agencies or individuals about information
   necessary for job assignments

   Meets with groups at seminars, public meetings, or conventions as a
   representative of the agency

   Informs users or production staff of existing, updated, or modified
   forms

   Makes (produces) camera-ready copy

   Glues (pastes-up) material or copy for printed products

   CHARACTERISTIC KNOWLEDGE, SKILLS, AND ABILITIES

   Knowledge of methods and procedures of forms control

   Knowledge of standard English grammar; for example, syntax,
   punctuation, verb agreement, or tense
   Knowledge of principles and techniques of forms design

   Knowledge of basic interviewing techniques

   Knowledge of principles of report writing

   Knowledge of postal service specifications for placement of wording on
   envelopes, postcards, or other mailed, printed materials

   Knowledge of layout techniques

   Knowledge of the principles and techniques of copy preparation,
   composition and layout

   Knowledge of principles and techniques of supervision

   Knowledge of layout specifications for printing

   Knowledge of administrative principles and practices

   Knowledge of types and weights of paper stock

   Skill in using drafting instruments

   Ability to collect data through questioning

   Ability to compare written or printed material for accuracy

   Ability to determine leading for forms

   Ability to edit rough or final copy for form, accuracy, and clarity

   Ability to establish goals and set priorities

   Ability to schedule and organize work activities for others

   Ability to use layout equipment and tools

   Ability to read and interpret laws, rules and regulations

   MINIMUM REQUIREMENTS:

       EDUCATION:

       Graduation from an accredited college with a Bachelor's degree.
       EXPERIENCE:

       Three (3) years of experience in forms control, analysis, and
       design; and copy preparation, composition, and layouts.

       SUBSTITUTION

       Applicants who do not possess the required education may substitute
       additional experience on a year for year basis (30 semester credits
       are equal to one year).

   FOR MORE INFORMATION REGARDING JOB CATEGORIES, please refer to the Job
   Specification Information Sheet available at the New Jersey Department
   of Personnel or your agency's personnel office.

   Occupational Group:   Art Occupations

   Occupational Family:  Graphic Arts

   Level    Title Code  Title Reference Number  Effective: 05/28/94

     1        74229       14021601 (C) NL,12