Overview

Disciplinary actions, based on their severity, are classified as either major or minor discipline.

Major disciplinary actions should not be entered into CAMPS until they are final, and the DPF31B has been served to the employee.  Major disciplinary actions include the following:

In cases of major discipline, both the DPF31A and DPF31B forms must be submitted to the Civil Service Commission (via mail or fax: 609-777-0905) after the action has been entered into CAMPS.

Minor disciplinary actions, such as a minor suspension or fine, should be entered into CAMPS.  However, these actions do not require submission of Form DPF31 (A or B) to the CSC.

TO ACCESS THE DISCIPLINARY ACTION SCREEN

From the Menu Bar, select New Transaction.  The Select Transaction screen will display.  From the “Select Transaction” drop-down menu, select 14-Disciplinary Action.  A new, blank Employee ID field will display.

Type the employee’s Employee ID number.

THE EMPLOYEE ID LOOKUP WINDOW

If the Employee ID number is not known, click the LOOK UP button.  An EMPLOYEE ID LOOKUP WINDOW will open.

• To search by Social Security Number, position the cursor on the EMPLOYEE SSN field and type the employee’s SSN.  Dashes and/or spaces are not permitted.

• To search by Name, position the cursor on the LAST NAME field.  Type all or part of the employee’s last name.  The employee’s first name may also be entered to narrow the search.

Click the SEARCH button.  One or more employee records will display.  In the SELECT column, click on the box next to the desired employee.  The user will return to the Select Transaction screen, and the Employee ID field will be populated.

The system will default to the current date as the transaction Effective Date.

• If this date is correct, click SUBMIT.
• If this date is not correct, open the calendar and select the correct date.  Click SUBMIT.

The Disciplinary Action (14) screen will display.

When the screen displays, the fields in the CURRENT section will be populated automatically with the employee’s most recent employment information.  These fields are not keyable.

REQUIRED FIELDS

The following field on the Disciplinary Action (14) screen requires input by the user at all times:

• Request Reason Code

Additional fields may become required based on the Request Reason Code selected.

COMPLETING A DISCIPLINARY ACTION

1. REQUEST REASON CODE – From the drop-down menu, select the reason for the disciplinary action.  Valid reason codes for a Disciplinary Action transaction are:



   001 -    Fine
   002 -    Removal *
   003 -    Suspension
   004 -    Resignation Not in Good Standing *
                 (does not require perm status)
   005 -    Indefinite Suspension Pending Outcome of Criminal Charge
   008 -    Demotion *
   009 –   Fine and Suspension
   012 -    Removal – Failure to Complete Academy *

*  NOTE FOR CSC USERS:  If the RRC is 002, 004, or 012 (Removals), a Separation transaction with an RRC of 009 (Removal) will display immediately after approval of the Discipline action.  In these cases, the Separation screen must be completed in order for CAMPS to complete the removal process.

If the RRC is 008 (Demotion), a Demotion transaction with an RRC of 007 (Demotion Due to Disciplinary Action) will be displayed upon approval of the Discipline action.  This must be completed in order to finalize the transaction.

2. DATE SERVED DPF31B – This is an optional field that indicates the date that the Final Notice of Disciplinary Action was served to the employee.


3. FINE AMOUNT ($) – This field is required if the Request Reason Code is 001 (Fine) or 009 (Fine and Suspension).  Enter the amount that the employee was fined.  Dollar signs and commas are not permitted.


4. START DATE / END DATE – These fields represent the starting and ending dates of
   the suspension.  If the Request Reason Code is 003 (Suspension) or 009 (Fine and Suspension), the Start Date will automatically be populated with the Effective Date of the transaction, and cannot be changed.


5. EFFECTIVE DATE – This is a display-only field that represents the effective date of the action.  For Request Reason Codes 003 or 009 (Suspensions), the Effective Date will also become the Start Date of the suspension.


6. SUSPENSION DAYS SERVED – This field is required if the Request Reason Code is 003 (Suspension) or 009 (Fine and Suspension).  Indicate the number of suspension days that were actually served by the employee.



The number of days entered in this field will be deducted from the employee’s seniority.

7. SUSPENSION DAYS NOT SERVED – This optional field is available if the Request Reason Code is 003 (Suspension) or 009 (Fine and Suspension).  If the employee used any personal leave days in lieu of suspension, enter the number of days here.


8. SUSPENSION DAYS – This field is system-calculated by combining the DAYS SERVED and DAYS NOT SERVED fields.


9. COMMENTS – This field is optional for Discipline transactions.


10. PRIOR COMMENTS – This is a display-only field.  All text previously entered in the Comments field will be automatically moved to the Prior Comments field after the transaction record is submitted.  The system will capture and display the Logon ID of the user and the date and time that the comment was submitted.

After completing all the necessary fields, select one of the following:

• SUBMIT will edit the data entered.  The system will perform the necessary edits for the Reason Code specified.  If any errors exist, the appropriate error message will display at the top of the screen.  The user must correct the identified error(s) and click SUBMIT again.  The transaction will be moved to inventory with a status of “New.”

• SAVE will not perform any edits on the data entered.  The transaction will be moved to inventory with a status of “Incomplete.”  It may then be accessed from the Inventory and finalized at a later time.

• DELETE is an appointing authority function that is only available after the record has been submitted and moved to inventory, and prior to review by CSC (i.e. its status must be “Incomplete,” “Pending AA Approval,” “New,” or “Future”).  The appointing authority may access the record from the inventory and delete the entire transaction.

• CANCEL will cancel the current transaction and return the user to their Home Page.  All information previously entered will be discarded.

CSC REVIEW FIELDS

The following fields are reserved for Civil Service Commission use only.

• DOCUMENT RECEIVED (DPF31’s) – This field should be checked to indicate that the Civil Service Commission received a copy of the written notification of the disciplinary action.

• CERTIFIED SIGNATURE RECEIVED – A check in this field indicates that the Civil Service Commission received any necessary documentation from the appointing authority.

• RETURN REASON - This field is only applicable if the Transaction Status is “Under HRM Review” or “Under HRIS Review.”  It is used to return transactions that are incomplete or require additional information.