Overview

The Employee Personal Info query displays an inquiry version of the Static Employee Information Change (ES) screen for the selected employee.  This screen contains personal data such as address, data of birth, gender, etc.

Because of the personal information it contains, this query is not available to most users with Inquiry Only access.

TO ACCESS AN EMPLOYEE’S PERSONAL INFORMATION

1. From the Menu Bar, select Queries.  The SELECT QUERY screen will display.


2. From the “Select Query” drop-down menu, select 05-Employee Personal Info, and click SUBMIT.  The EMPLOYEE Lookup screen will display.

THE EMPLOYEE LOOKUP SCREEN

The Employee Lookup screen allows the user to search for an employee by either Employee ID, Employee SSN, or Employee Name.

To Search by Employee ID

Position the cursor on the Employee ID field.  Type the employee’s complete Employee ID number.

To Search by Employee SSN

Position the cursor on the Employee SSN field, and type the employee’s social security number.  Dashes are not necessary.

To Search by Employee Name

Position the cursor on the Last Name field.  Type the employee’s Last Name, or the first few characters of the last name.

To further refine the search, position the cursor on the First Name field, and type the employee’s first name.

IMPORTANT NOTE:  Select CSC users will have the ability to search all jurisdictions, rather than limit the search to a pre-selected jurisdiction (that is, the jurisdiction displaying in the upper left-hand corner of the screen).  For those users authorized to do so, a “Search in All Jurisdiction base” checkbox field will display below the First Name field on the Employee Lookup screen.  Check this box to expand the search to all jurisdictions state-wide.

After completing the appropriate field(s), click SEARCH.  The system will display all employees, either state-wide or within your authorized jurisdiction(s), that meet the search criteria entered.

If a search by All Jurisdictions was performed, you may resume searching by a specific jurisdiction by removing the check from the “Search in All Jurisdiction base” field, and clicking SEARCH again.

To select a particular employee, click on the SELECT column to the left of the employee’s name.  The EMPLOYEE HISTORY screen will display.

THE EMPLOYEE HISTORY SCREEN

This screen verifies the employee’s name and Employee ID number, and includes a separate line for every change that was made to their personal information.  The top line will be the most recent, and will obviously contain the most recently updated information on the employee.

To view any line of information, click on the circle to the left of the effective date, and then click the VIEW button.  The Static Employee Information Change (ES) screen will display.

THE STATIC EMPLOYEE INFORMATION CHANGE (ES) SCREEN

The Employee Personal Info Query function results in a display-only version of the Static Employee Information Change screen.

Any changes must be made via the New Transaction / ES – Static Employee Information Change function.