Overview

A user’s Home Page displays inventory information for their specific jurisdiction.  The system will default to a given jurisdiction based upon the Logon ID of the user.

Civil Service Commission employees will have access to all State jurisdictions, and will be required to select a base jurisdiction immediately after login.

THE HOME PAGE / MENU BAR

After a successful login, a System Message screen will display.  If there have been recent changes to the system, or if there is general information of which you should be aware, a message will display here.  Please take a moment to read this before proceeding.  To continue, click OK.

The CAMPS Home Page will display.  The user’s name and jurisdiction will appear in the upper left-hand corner of the screen.  The selections across the top of this and every CAMPS screen (Home, Select Jurisdiction, New Transaction, etc.) are considered the “Menu Bar,” and will be referred to as such throughout this manual.

The Inventory of Current Requests displays on the bottom half of the Home Page.  This area is used to determine the current status of CAMPS requests that have been saved or submitted for further processing.  The function is used by the Appointing Authority and the Civil Service Commission to “pass” a CAMPS request back and forth for on-line review, acceptance/rejection, and correction.

The basic actions that this function can be used to perform are:

• To determine the current status of a request;
• To retrieve an incomplete request for completion, modification, or rescission;
• To retrieve a request in order to provide authorized appointing authority approval;
• To retrieve a request for Civil Service Commission review;
• To retrieve a returned request for correction or rescission.

INVENTORY VIEWS

The inventory screen displays:

• All pending inventory transactions
• All approved or rejected actions completed within the past seven days

The user may restrict their view of the inventory by making a selection from one or more of the available drop-down boxes.  These include:

DEPARTMENT

If the user has access to more than one department within their jurisdiction, they may select a specific department from the drop-down menu.  This will restrict the inventory display to only that department.

LAST NAME

This field may be used to search for a specific employee by name.  Type the last name, or first few characters of the last name, in the LAST NAME field.  Only those records that match the search criteria will display.

EMPLOYEE ID

Enter an Employee ID number.  This will restrict the display to any transactions currently on inventory for the referenced employee.

TRANS STATUS

Making a selection from the Trans Status menu will limit the inventory display to only those transactions whose status matches the one selected (i.e. Approved, Under HRM Review, etc.).  See “Inventory Status Codes” for a complete description of CAMPS’ status codes.

TRANS CODE

Making a selection from this menu will limit the display to only those transactions that match the transaction code selected.  It can also be used to view the actual transaction type (promotion, demotion, etc.) associated with the 2-byte codes appearing on the inventory screen.

TO SORT THE INVENTORY

The default sort on the inventory is descending by Effective Date (most recent date first).  You may sort on any other column by clicking on the column heading – once for ascending order, and twice for descending order.

Any column sorts, or changes to the search criteria, will be maintained until they are reset.

TO RESET THE SEARCH CRITERIA OR COLUMN SORT, click the “Home” option on the top Menu Bar.  The inventory will revert to its original display.

INVENTORY COLUMN HEADINGS

The inventory consists of the following columns:

SELECT

This column is used to view an inventory item.  Click the box to the left of the transaction to display the detail information.  Be sure to clink only once.

NOTE:  The majority of users with Inquiry Only access are not authorized to use the “Select” function.

EFFECTIVE DATE

This column displays the effective date of the transaction.  In many cases, this will be the current date.  However, the date may also be a future or retroactive date, depending on the circumstances of the transaction.

CREATE DATE

This column displays the date that the transaction was originally entered into CAMPS, regardless of whether the action was initially “Submitted” or “Saved.”  This date, once established, will not change.

DEPARTMENT NAME

This field displays the department, within the selected jurisdiction, where the employee and/or transaction is located.

EMPLOYEE ID

The Employee ID is a unique identifier for the employee.  For security reasons, the Employee ID is used in place of a Social Security Number for most CAMPS transactions.

EMPLOYEE NAME

This column displays the name of the employee in Last Name, First Name, Middle Initial order.

JOB

Occasionally an employee may hold more than one job concurrently, or move from one jurisdiction to another.  This column identifies the number of the job.

TRANS CODE

This code identifies the type of transaction, such as New Hire, Promotion, Demotion, etc.  See the Transaction Codes section of this manual, or open the “Trans Code” drop-down menu, for a complete list of all transaction codes.

TRANS STATUS

This field identifies the current status of the transaction.  See the Inventory Status Codes section for a more detailed explanation of the different status indicators.

REQUEST ID

This is a system-generated, unique number that identifies the transaction.

ASSIGNED TO

This field is reserved for Civil Service Commission use.  It indicates the CSC staff member responsible for review and/or approval of the transaction.