Overview

The Jurisdiction Lookup query will display all departments contained within the selected Jurisdiction, along with their associated Jurisdiction Codes.  It also enables appointing authorities to view their contact information online, and to easily e-mail the Civil Service Commission with any changes to this information.

TO ACCESS JURISDICTION INFORMATION

1. From the Menu Bar, select Queries.  The SELECT QUERY screen will display.


2. From the “Select Query” drop-down menu, select 03-Jurisdiction, and click SUBMIT.  The JURISDICTION Lookup screen will display.

THE JURISDICTION LOOKUP SCREEN

The Jurisdiction Lookup screen allows the user to display Jurisdiction information by either Jurisdiction Code or Jurisdiction Name.

For the most accurate result, use either the Juris Code or Juris Name field to search; do not use both.

To Search by Jurisdiction Code

Position the cursor on the Jurisdiction Code field.  Type the Jurisdiction Code for the requested jurisdiction.  A partial search may be done by typing only the first few characters of the Jurisdiction Code.  (Including the leading “C,” “N,” or “T” is optional.)

To Search by Jurisdiction Name

Position the cursor on the Jurisdiction Name field.  Type the jurisdiction name, or the first few characters of the jurisdiction name.  At this time, the system can only search forward, based on the characters entered; it cannot search for a word normally found in the middle of a jurisdiction name.

After completing the appropriate information, click SEARCH.  The system will display the Department Names, and their associated Jurisdiction Codes, for each Jurisdiction that meets the search criteria entered.

You may sort this screen by clicking on the appropriate column heading.  You may also move directly to the Inventory screen by clicking on the “Inventory” link to the right of each jurisdiction.  Keep in mind that although a user may display information on any jurisdiction, using the Inventory link is restricted to those jurisdictions that a user is authorized to view.

UPDATING AA CONTACT INFORMATION

An “AA Contact” column has been added to the left side of the screen.  By clicking on this column, a user may display contact information for their jurisdiction.  This information includes the name and address of the appointing authority, as well as contact names and telephone numbers, and authorized signatures.

Appointing authorities should review this contact information on a regular basis.  If any changes are necessary, do the following:

1. In the “Change To” column, position the cursor next to the information that should be changed, and make the necessary corrections in the box.  Be sure to enter only the information that is changing.  To delete existing information, simply type the word “delete” in the box adjacent to the appropriate contact line.


2. After making the necessary corrections, click the “Send e-Mail” button at the bottom of the screen.  A message will display confirming that you are sending an e-mail to the Civil Service Commission.  Click OK to send this e-mail.

Upon receipt, the CSC will update our RAPS (Certification) System with the corrected information.  RAPS in turn will pass this information on to CAMPS every Friday night.  Therefore, any changes submitted via this method will not display in CAMPS until the following Monday.

OFFICE TYPE

A column called “Office Type” has also been added to the Jurisdiction Lookup screen.  This field will display either “Central,” “Separate,” or “Autonomous.”

Central – This indicates a department whose records are maintained by a Central Office.

Separate – This designation indicates a department that is responsible for performing its own personnel work.  These departments have their own appointing authority contacts that are different from those in the Central Office.  They also receive certifications directly from the Civil Service Commission.

Autonomous – These agencies have been deemed autonomous by statute.  They operate independently of the jurisdiction in which they are located.

If any of these designations are incorrect for your jurisdiction, please use the AA Comment field on the Jurisdiction Lookup screen to notify us of this fact.