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Job Specification


 Under direction performs a variety of routine, repetitive, noncomplex
 clerical tasks which involve computing, classifying, verifying, and
 recording numerical data and the reconciliation of accounts, records,
 and documents to keep sets of financial records complete; does other
 related duties as required.

 NOTE: The examples of work for this title are for illustrative
 purposes only. A particular position using this title may not perform
 all duties listed in this job specification. Conversely, all duties
 performed on the job may not be listed.


 Examines and verifies that entries, postings, and totals are accurate
 and supporting documents are included.

 Performs routine arithmetic calculations and tabulates by hand or with
 the aid of machines.

 Performs varied clerical tasks involved in keeping accounts of a
 simple, routine, and repetitive nature.

 Posts entries in cash books, journals, ledgers, and/or other records.

 Prepares records of cash receipts and disbursements.

 Makes extensions and calculates percentages and discounts.

 Calculates deductions to be made from the pay of individuals.

 Keeps a continuous record of the amount, kind, and value of
 merchandise, material, equipment, and stock on hand.

 Checks and compares for completeness various types of documents such
 as vouchers, payrolls, requisitions, invoices, bills and receipts.

 Examines vouchers to ensure that they have the necessary approvals and
 that data are arithmetically correct.

 Reviews financial data to ensure correct account and appropriation are

 Reviews expense account for funding or budgetary limitations and
 refers discrepancies to higher level staff.

 Posts accounting information to data transaction forms to reflect
 correct accounting category or code and utilization of funds in accord
 with specific guidelines.

 Posts noncomplex disbursements, deductions, and remittances paid 
 and due, and checks.

 Records charges, overpayments, refunds, and so forth into record book.

 Prepares vouchers, invoices, and assists with preparation of periodic

 Performs simple reconciliation of bank accounts.

 May assist in collecting/compiling data for inclusion in budget
 requests, financial statements, and other reports.

 Refers errors and irregularities to superiors.

 Gives routine information in person and over the telephone.

 Maintains established records/files where selection and classification
 of data does not require difficult decisions and where procedures are

 Maintains standardized double entry bookkeeping records involving
 making entries in journals and posting to ledgers and other records
 which entail only a few variations in the transactions recorded,
 clearly established guidelines exist for the actions required, and
 limited problems in identifying the proper account classification or
 in balancing and reconciling accounts.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by the 
 agency, office, or related units.



 Appointees will be required to possess a driver's license valid
 in New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform essential duties of the position.


 Knowledge of office methods, practices, and equipment and of
 performing routine, repetitive, and noncomplex tasks involved in
 keeping financial and/or other records of a mathematical nature.

 Knowledge of basic arithmetic functions.

 Ability to understand, remember, and carry out oral and written

 Ability to perform routine/repetitive tasks, compare numerical/verbal
 data, and select appropriate information for forms.

 Ability to add, subtract, multiply, divide, and find

 Ability to apply arithmetic principles and to correct computational

 Ability to acquire an understanding of numerical record keeping and
 data gathering and other clerical procedures used in a specific

 Ability to perform work requiring constant/close attention to clerical
 and numerical detail.

 Ability to utilize various types of electronic and/or manual recording
 and information systems used by the agency, office, or related units.

 Ability to read, write, speak, understand, and communicate in English
 sufficiently to perform duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of

 Persons with mental or physical disabilities are eligible as long
 as they can perform essential functions of the job with or without
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.

This job specification is applicable to the following title code:
Local or
Class of
00001LN N/A01-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.