ANALYST CITY CLERK DEFINITION:
Under direction, analyzes, evaluates and makes recommendations to senior staff for the improvement of administrative policies, procedures and practices, program operations and activities, work methods and systems, laws and regulations, fiscal affairs, budget, and other administrative or fiscal functions pertinent to the Clerk's Office; performs other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Provides technical advice to staff, peers and management. Analyzes and drafts legislation as directed.
Reviews the progress, activities, and evaluation of administration, objectives, efficiency, effectiveness, suitability to costs, current conditions, and accomplishments.
Investigates and analyzes operating budgets, capital budgets, and fiscal affairs.
Analyzes data and processes to look for and better understand problems.
Analyzes problems and assists in the installation of administrative improvements, including work systems, organizational changes, and program procedures.
Develops processes and policies to replace or improve upon current methods.
Advises the governing body regarding technical, legal, and administrative matters.
Serves as a liaison between the municipal council, all municipal departments and agencies, the public, and the press.
Analyzes and prepares legislative reports at all levels of government.
Prepares reports containing findings, analyses, conclusions, and recommendations.
Establishes and maintains essential records and files.
Will be required to learn how to utilize various types of electronic and/or manual and recording information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience analyzing and devising solutions to problems regarding work methods, policies and procedures, communications, budgeting, organizational structure, manpower utilization, distribution of work assignments, delegation of authority, policy development, records management, or similar areas.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the fundamentals of organizational administration.
Knowledge of the methods used to gather data and conduct research, analyses, and evaluations.
Ability to identify problems and solutions in administrative and legislative activities.
Ability to effectively communicate both orally and in writing.
Ability to analyze and interpret legislation, budgets, laws, regulations, and policies.
Ability to organize assigned work, analyze problems, and develop effective working methods.
Ability to establish and maintain cooperative working relationships with the press and public officials.
Ability to handle multiple assignments and projects simultaneously.
Ability to prepare clear, technically sound, accurate, and comprehensive reports containing findings, conclusions, and recommendations.
Ability to give suitable assignments and instruction to other employees.
Ability to establish and maintain essential records and files.
Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
