ASSISTANT MUNICIPAL TAX COLLECTOR
Assists in the administration of the Tax Collector's Office; does
other related duties.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform
all duties listed in this job specification. Conversely, all duties
performed on the job may not be listed.
EXAMPLES OF WORK:
Assists the tax collector in reviewing and recommending policies
to the local governing body that would in any way affect the normal
operations of the tax collection function.
Aids the tax collector in consultations with the municipal finance
director and municipal auditor to maintain accounting and reporting
Receives ad valorem tax duplicates from the tax assessor.
Assists in the timely preparation and mailing of all final tax bills
after establishing the accuracy of said tax duplicates.
Assists the tax collector in consultation with the tax assessor,
municipal finance director, and municipal administrator, regarding
the exact format and amount of information outlined on tax bills and
information regarding tax appeals.
Assists in establishing appropriate accounting and recording
procedures as required by state statute to enhance efficient and
accurate record keeping utilizing modern accounting techniques
and system controls to provide detailed and timely data for audits.
Assists the tax collector in the receipt, reconciliation, deposit, and
recording of all cash received to special account ledgers, tax lien
ledgers, foreclosed property ledgers, and delinquent ledgers.
Assists the tax collector in developing administrative procedures for
dealing with delinquent accounts to increase the percentage rate of
collection and reduce the rate of uncollected or delinquent accounts
including telephoning, personal visits, newspaper releases of
delinquent accounts, and/or separate mailing for delinquent accounts.
Assists in establishing and maintaining accurate listings of all
unpaid tax items.
Assists in preparing a listing of properties to be sold, accurate
descriptions of all property, the name of the owner and listing of all
taxes, assessments, and other charges for preparation of tax sale.
Aids the tax collector in the distribution of public notices of the
time and place of all tax sales which include a description of said
property and total amount due at the time of the sale, and the placing
of notices in designated public places, and the publishing of same in
an area newspaper pursuant to state statute.
Assists in the conduct of tax sales on all delinquent property at
least once each year.
Assists in delivering certificates of sale to all purchasers.
Assists in the distribution of notifications concerning homestead
rebates, tenant rebates, and notification to respective owners
regarding their eligibility for federal flood insurance.
In the absence of the tax collector may assume his/her duties,
responsibilities, and authority.
Prepares clear, sound, accurate and informative statistical and
narrative reports containing findings, analysis, conclusions, and
Maintains essential records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and computerized information systems used by
the agency, office, or related units.
Graduation from an accredited college or university with a
NOTE: Applicants who do not meet the above educational
requirement may substitute two years of fulltime experience
in municipal tax collection to have included duties in tax billing,
collection, and enforcement and reporting; or one year of fulltime
municipal tax collection experience and 30 credit hours.
NOTE: A current, valid Tax Collector's certificate issued by the
New Jersey Department of Community Affairs, may substitute for
the above education requirements.
NOTE: Where the position involves assuming the duties,
responsibilities, and authority of the Tax Collector in his/her
absence, possession of certificates showing satisfactory completion
of courses in Municipal Tax Collection I, II, and III offered by Rutgers
University, or a current and valid Tax Collector's certificate issued
by the New Jersey Department of Community Affairs, may be required.
Appointees will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the
KNOWLEDGE AND ABILITIES:
Knowledge of principles and practices of bookkeeping and their
application to the tax collector's office.
Knowledge of office methods and procedures and the use of
standard office equipment.
Knowledge of data processing applications as they relate to the
functions of the collection office.
Ability to work with professional auditors and/or accountants to
maintain an accounting system suitable for municipal accounting.
Ability to prepare accurate and complete reports on status of tax
collections on a current basis.
Ability to establish and maintain effective working relationships
with other employees and the general public. Ability to learn to
utilize various types of electronic and/or manual recording and
information systems used by the agency, office, or related units.
Ability to prepare clear, sound, accurate and informative statistical
and narrative reports containing findings, analysis, conclusions, and
Ability to maintain essential records and files.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
Ability to read, write, speak, understand or communicate in English
sufficiently to perform the duties of the position. American Sign
Language or Braille may also be considered as acceptable forms
Persons with mental or physical disabilities are eligible as long as
they can perform the essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship, such
persons may not be eligible.
This job specification is applicable to the following title code:
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.