Job Specification
CLERK 1
DEFINITION:
Under close supervision, performs routine, repetitive clerical work
involving the processing of documents in a variety of functions;
does other related duties as required.
NOTE: Incumbents may be required to utilize keyboard equipment
to input and/or retrieve information on a computer console, typewriter
or other key entry device used by the agency. Keyboarding/typing
duties may or may not be assigned, depending on the needs of the
employing agency. Incumbents are not expected to perform
keyboarding/typing tasks with the speed and accuracy required of
a Keyboarding Clerk.
NOTE: The examples of work for this title are for illustrative purposes
only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on
the job may not be listed.
NOTE: Appointments may be made to positions requiring
bilingual skills.
01248 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or
communicate in Spanish and English sufficiently to perform
the duties of this position.
DISTINGUISHING CHARACTERISTICS:
Positions in this title perform routine clerical work within a structured
work setting. Duties are performed using well-established operating
procedures. Incumbents work under very close supervision and
clearly defined guidelines. The exercise of independent judgment
is limited due to the nature of work.
Positions reside in various State and Local government departments/
agencies, and may perform uncomplicated and/or repetitive clerical
tasks specific in a County or Municipal department/agency
(e.g. municipal courts, libraries, election offices, tax collection/assessment,
code enforcement, administrative or personnel offices, hospitals, recreation
offices, and other regulatory agencies.)
EXAMPLES OF WORK:
Receives, screens, reviews and verifies documents.
Reviews and checks assigned reports, applications, and other documents
for corrections and completeness; refers problems to a lead worker or
supervisor for resolution.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions
and other materials, numerically, alphabetically, or according to other
predetermined classification; maintains such files.
Receives applications, documents, forms and fees; screens, sorts
and assembles this information for further processing.
May wrap packages for shipment by mail or express.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides general, routine information in person and over the telephone;
refers complicated or non-routine inquiries to appropriate staff.
May enter and/or retrieve information on a computer terminal.
May occasionally perform keyboarding/typing duties, but not as the
primary function of the position.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and make simple
arithmetic calculations.
Schedules administrative proceedings; may process requests for
scheduling changes.
May transfer information onto forms, form letters, cards, envelopes,
labels, charts and transmittals.
When assigned to a court, learns to prepare the docket (or schedule)
of cases to be called and to contact witnesses, attorneys, and other
parties to collect or provide information; learns to call court to order,
administer oaths to jurors, witnesses, court officers and others, announce
postponements, and adjourn court; assists the judge both on the bench
and in the chambers.
When assigned to a tax office, learns to compute and record
tax payments.
When assigned to a finance or tax office, learns to perform
specialized clerical work involving the preparation and maintenance
of assessment rolls and records.
When assigned personnel duties, learns to process personnel
action forms, maintain personnel records and gather sensitive
or confidential information or data.
Operates various types of office and mail processing machines
such as a keyboard equipment, calculators, computer printers,
sorter, photo-copier, fax machine, stamping machine, labeling
machine, etc.; may perform simple maintenance tasks such as
adding toner, paper or changing ribbons.
Prepares routine reports or assists in the preparation of reports
by gathering data, tabulating results, and/or preparing simple charts.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
REQUIREMENTS:
LICENSE:
Appointees will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices after a
period of training.
Ability to comprehend established office routines and department
regulations.
Ability to organize assigned clerical work and develop effective
work methods.
Ability to make simple arithmetic calculations and tabulations.
Ability to understand, remember, and carry out oral and written
directions.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and
members of the public concerned with the work of the department.
Ability to sort, index, file, and pull varied types of materials using
an established filing system.
Ability to operate and perform routine maintenance on office
machines and other equipment.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units
after a period of training.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they
can perform essential functions of the job with or without reasonable
accommodation. If the accommodation cannot be made because it
would cause the employer undue hardship, such persons may not be
eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 01245 | | L | N | | N/A | 01 | | - | | 01248 | Bilingual In Spanish And English | L | N | | N/A | 01 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
3/26/2011 |
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