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Job Specification



Under close supervision, performs routine, repetitive clerical work 
involving the processing of documents in a variety of functions; 
does other related duties as required.     

NOTE:  Incumbents may be required to utilize keyboard equipment 
to input and/or retrieve information on a computer console, typewriter 
or other key entry device used by the agency.  Keyboarding/typing 
duties may or may not be assigned, depending on the needs of the 
employing agency.  Incumbents are not expected to perform 
keyboarding/typing tasks with the speed and accuracy required of 
a Keyboarding Clerk.   
NOTE: The examples of work for this title are for illustrative purposes 
only.  A particular position using this title may not perform all duties 
listed in this job specification.  Conversely, all duties performed on 
the job may not be listed.

NOTE: Appointments may be made to positions requiring 
bilingual skills.

01248 - Bilingual in Spanish and English
Applicants must be able to read, write, speak, understand, or 
communicate in Spanish and English sufficiently to perform 
the duties of this position.


Positions in this title perform routine clerical work within a structured 
work setting.  Duties are performed using well-established operating 
procedures.  Incumbents work under very close supervision and 
clearly defined guidelines.  The exercise of independent judgment 
is limited due to the nature of work.       

Positions reside in various State and Local government departments/
agencies, and may perform uncomplicated and/or repetitive clerical 
tasks specific in a County or Municipal department/agency 
(e.g. municipal courts, libraries, election offices, tax collection/assessment, 
code enforcement, administrative or personnel offices, hospitals, recreation 
offices, and other regulatory agencies.)  


Receives, screens, reviews and verifies documents.  

Reviews and checks assigned reports, applications, and other documents 
for corrections and completeness; refers problems to a lead worker or 
supervisor for resolution.

Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files checks, cash stubs, vouchers, requisitions 
and other materials, numerically, alphabetically, or according to other 
predetermined classification; maintains such files.

Receives applications, documents, forms and fees; screens, sorts 
and assembles this information for further processing.  

May wrap packages for shipment by mail or express.

Assembles materials for distribution.

Hand stamps letters, papers, and other documents.

Fills in and checks form letters, circulars, and forms as directed.

Compiles information and/or numerical data.  

Provides general, routine information in person and over the telephone; 
refers complicated or non-routine inquiries to appropriate staff.

May enter and/or retrieve information on a computer terminal.  

May occasionally perform keyboarding/typing duties, but not as the 
primary function of the position.  

May assist in requisitioning, storing, and distributing office supplies.

May assist in preparing and verifying payrolls and make simple 
arithmetic calculations.

Schedules administrative proceedings; may process requests for 
scheduling changes.

May transfer information onto forms, form letters, cards, envelopes, 
labels, charts and transmittals.

When assigned to a court, learns to prepare the docket (or schedule) 
of cases to be called and to contact witnesses, attorneys, and other 
parties to collect or provide information; learns to call court to order, 
administer oaths to jurors, witnesses, court officers and others, announce 
postponements, and adjourn court; assists the judge both on the bench 
and in the chambers.   

When assigned to a tax office, learns to compute and record 
tax payments.

When assigned to a finance or tax office, learns to perform 
specialized clerical work involving the preparation and maintenance 
of assessment rolls and records.  

When assigned personnel duties, learns to process personnel 
action forms, maintain personnel records and gather sensitive 
or confidential information or data.  

Operates various types of office and mail processing machines 
such as a keyboard equipment, calculators, computer printers, 
sorter, photo-copier, fax machine, stamping machine, labeling 
machine, etc.; may perform simple maintenance tasks such as 
adding toner, paper or changing ribbons.  

Prepares routine reports or assists in the preparation of reports 
by gathering data, tabulating results, and/or preparing simple charts.  

Maintains records and files.

Will be required to learn to utilize various types of electronic and/or 
manual recording and information systems used by the agency, 
office, or related units.



Appointees will be required to possess a driver's license valid in 
New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform essential duties of the position.


Knowledge of office routines, equipment, and practices after a 
period of training.

Ability to comprehend established office routines and department 

Ability to organize assigned clerical work and develop effective 
work methods.

Ability to make simple arithmetic calculations and tabulations.

Ability to understand, remember, and carry out oral and written 

Ability to perform tasks accurately within prescribed time frames.  

Ability to work effectively with associates, superior officials, and 
members of the public concerned with the work of the department.

Ability to sort, index, file, and pull varied types of materials using 
an established filing system.

Ability to operate and perform routine maintenance on office 
machines and other equipment.

Ability to utilize various types of electronic and/or manual recording 
and information systems used by the agency, office, or related units 
after a period of training.

Ability to read, write, speak, understand, and communicate in English 
sufficiently to perform duties of this position.  American Sign Language 
or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they
can perform essential functions of the job with or without reasonable 
accommodation.  If the accommodation cannot be made because it 
would cause the employer undue hardship, such persons may not be 

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Local or
Class of
01245LN N/A01-
01248Bilingual In Spanish And EnglishLN N/A01-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.