DEPUTY MUNICIPAL ADMINISTRATOR DEFINITION:
Assists the Municipal Administrator in analyzing, reviewing, and suggesting revisions of municipal policies, procedures, resolutions, and ordinances to make local government more responsive to the needs of its residents; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Assists the Municipal Administrator in specific areas.
Directs the initiation of research related to community attitudes and tensions and the rendering of appropriate reports to the mayor, municipal administrator, and department heads.
Reviews department policies, procedures, rules, and regulations which may contribute to or effect community relations.
Prepares reports to the Municipal Administrator or department heads regarding same.
Organizes, develops, and suggests new programs.
Meets with department heads and employees to explain programs and changes in procedures.
Acts as a representative of the jurisdiction at functions when the Mayor or Municipal Administrator is unable to attend.
Alternates with other department heads in acting for and in place of the Municipal Administrator.
Has the authority to give directions to department heads.
May assist the Municipal Administrator in advising the local governing body on matters of policy.
Receives all complaints concerning municipal procedures, services, or employee behavior.
Routes complaints to the appropriate municipal agency for disposition and follows up on same to ensure that complaints are handled quickly/adequately, recording progress and dispositions made by such agencies and reports back to the complainant.
Reviews municipal programs/activities and evaluates their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and accomplishments.
Appraises the adequacy and efficiency of operating systems, giving advice where necessary.
May implement administrative improvements including work systems, organizational changes, and program procedures.
Meets with the public.
Drafts correspondence.
Prepares reports containing findings, analysis, conclusions, and recommendations.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Eight (8) years of professional management experience in all of the following management functions: (1) Setting program or organizational goals and objectives, (2) establishing organizational structure or determining need for and developing plans for organizational changes, (3) setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines, and (4) directing the work of the organization or program through subordinate levels of supervision.
OR
Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional management experience.
OR
Possession of a Master's degree from an accredited college or university with a major course of study in human services administrat ion, business administration, public administration, industrial management, industrial engineering, management science, or in a program related to the organization, operation, administration, and control of private or public organizations; and three (3) years of the above-mentioned professional management experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of problems involved in the administration of municipal affairs.
Knowledge in the integration and coordination of department activities, and all phases of municipal operations.
Ability to work effectively and harmoniously with members of the governing body and other municipal officials.
Ability to make plans for effective utilization of available funds, personnel, equipment, materials, and supplies.
Ability to provide heads of departments and others with needed advice and assistance when difficult problems arise.
Ability to see that operational procedures are followed and that desired municipal objectives are achieved.
Ability to prepare and supervise preparation of correspondence and budgets.
Ability to supervise municipal operations including financial and personnel records and paper work, the purchase, receipt, storing, and issuing of equipment, materials, and supplies, and the collection, analysis, and interpretation of data as to collections, expenditures, budgets, stores, and other operation procedures.
Ability to supervise the budgeting of funds to departments within the municipality and the maintenance of records showing the expenditure of funds by the departments.
Ability to see that proper relations are established and maintained among the personnel of the various departments and with the general public.
Ability to prepare and supervise preparation of clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations.
Ability to supervise the establishment and maintenance of extensive records and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
