PAYROLL CLERK

        (ALL JURISDICTIONS)
 
 DEFINITION

 Under direct supervision, does routine clerical work relating
 to the review, verification, and preparation of payroll or personnel 
 records; may keep time and work records; does other related 
 duties as required.

 NOTE: The examples of work for this title are for illustrative
 purposes only.  A particular position using this title may not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Reviews and checks payroll or personnel records, statements, 
 documents, certificates, or time and attendance records.

 Prepares regular, supplemental, and overtime payrolls, adds 
 or deletes employees as required.

 Makes appropriate charges such as union deductions, taxes,
 charities and pension.   

 May process forms such as pension membership applications,
 beneficiary changes, retirement and loan applications, as well 
 as health insurance applications and changes.

 Completes unemployment requests for wage and separation
 information.

 Computes overtime, emergency rates, and leaves of absence
 requiring application of relevant rules and regulations concerning 
 salary increments, bonuses, and authorized deductions.

 Receives regular and supplemental paychecks from centralized
 payroll and separates by payroll and region prior to distribution.

 Computes the less-difficult pay changes where the arithmetic
 computations and examination of basic authorization documents
 on which the changes are well covered by established rules,
 regulations and instructions.
 
 May keep a daily record showing employee's arrival time to and
 departure from work.

 Computes withholding taxes.

 Prepares reports of absences and vacations.

 Refers errors and irregularities to superiors.

 Maintains records and files where selection and classifications
 of data does not require difficult decisions and where procedures
 are routinized.

 May assist employees in completing various payroll forms.

 Maintains confidential records and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and computerized information 
 systems used by the agency, office, or related units.

 REQUIREMENTS:

 LICENSE:

 Appointees will be required to possess a driver's license valid in 
 New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform essential duties of the
 position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of office methods, practices, routines, and equipment.

 Ability to interpret and apply relevant rules and regulations
 concerning salary increments, bonuses, and authorized deductions. 

 Ability to comprehend, interprets, and applies rules and regulations
 in accord with established procedures and policies of the unit.

 Ability to accurately prepare detailed, technical, and confidential 
 payroll forms and documents. 
 
 Ability to understand, remember, and carry out oral and written
 directions.

 Ability to make accurate arithmetic calculations quickly and accurately. 

 Ability to learn from oral and written explanations or from demonstration.

 Ability to maintain confidential records and files.

 Ability to learn to utilize various types of electronic and/or
 manual recording and information systems used by the agency,
 office or related units.

 Ability to read, write, speak, understand, or communicate in
 English sufficiently to perform the duties of this position.
 American Sign Language or Braille may also be considered 
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long 
 as they can perform essential functions of the job with or without 
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.


This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02634
L
N
  
N/A
01
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 2/09/2013