PAYROLL SUPERVISOR

 

DEFINITION


 Under  direction,  supervises and coordinates the  activities  of
 workers  engaged  in  preparing payrolls; does  related  work  as
 required.

 NOTE: The definition and examples of work for this title are for
 illustrative  purposes only.  A particular  position  using  this
 title   may   not  perform  all  duties  listed   in   this   job
 specification.  Conversely, all duties performed on the  job  may
 not be listed.

 EXAMPLES OF WORK:

 Supervises  and  coordinates activities  of  workers  engaged  in
 processing  time cards, compiling payroll statistics, maintaining
 payroll control records, recording hours of work, and calculating
 payrolls.

 Reviews personnel records.

 Directs computation of differential pay according to policy.

 Supervises  the  examination  and analyses  of  all  regular  and
 supplemental  payrolls  submitted  by  various  departments   for
 payment  to  ensure accuracy of figures, correctness of  entries,
 that  deadlines  are  met,  and for compliance  with  established
 payroll procedures.

 Directs compilation and preparation of other payroll data such as
 pension, insurance, bond purchases, and credit union payments.

 Coordinates  and  processes  applications  or  enrollments   into
 pension  system,  health benefits program, dental  insurance  and
 drug prescription plan, and so forth.

 Reviews and approves payroll deductions.

 Records and processes all payments made to various health plans.

 Interprets policies and government regulations in connection with
 payroll procedures.

 Checks  the preparation of annual tax withholding statements  for
 accuracy.

 Analyzes payrolls for accuracy before extensions are made.

 Organizes assigned supervisory payroll preparation work methods.

 Checks  and  certifies payroll information for  completeness  and
 accuracy.

 Prepares work for pay periods and supervises the analysis of  pay
 and attendance records for each period.

 Supervises the changes on individual pay resulting from overtime,
 absence,  leave  of  absence, union  dues,  tax  changes,  social
 security  and pension deductions, hospitalization and group  life
 insurance  deductions,  garnishees,  and  attachments  to  ensure
 proper notations.
 Balances total payrolls for all departments with accounts payable
 for posting to the general ledger.

 Maintains  and  supervises the maintenance of a  payroll  account
 system.

 Prepares payroll schedule for distribution of pay checks.

 Coordinates  all  payroll  activities with  other  organizational
 units and with the payroll computer center or facility.

 Prepares  payroll  input  for data processing,  verifies  payroll
 output, and determines the cause of and remedies errors in coding
 or inputting.

 Prepares information for the preparation of the personnel  budget
 by  itemizing all positions that appear on payroll together  with
 the account number and notation of all vacant account numbers.

 Prepares   statistical   reports  concerning   such   items   and
 information for overtime expenditures and funds left  for  future
 overtime work and other notations of expenditures for control  of
 personnel budget.

 Maintains   salary   increment  control  and  advises   employees
 concerning increments.

 Maintains employee time sheets and payroll registers.

 Maintains liaison and correspondence with various agencies.

 Answers questions concerning employees and employee records.

 Determines   work  procedures,  prepares  work   schedules,   and
 expedites the work flow of the unit.

 Provides   written  and  oral  instructions   and   training   to
 subordinates.

 Assigns  duties  and  examines completed work  for  accuracy  and
 conformance to policies and procedures.

 Prepares  correspondence and maintains records of a  confidential
 nature.

 Prepares  statistical,  quarterly  payroll,  and  other   reports
 containing findings, conclusions, and recommendations.

 Interprets   and  explains  rules,  regulations,  policies,   and
 procedures  through  correspondence,  personal  interviews,   and
 telephone conversations.

 Organizes assigned work and develops effective work methods.

 Reviews,  checks, and certifies reports, applications, and  other
 documents for correctness.

 Assists in the planning and revision of office procedures.

 Receives, reviews, and adjusts complaints.

 Prepares requisitions.

 Compiles data for budgets and reports.
 Establishes and maintains essential records and files.

 Will  be required to learn to utilize various types of electronic
 and/or manual recording and computerized information systems used
 by  the agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      Four (4) years of experience in the preparation of payrolls.

      LICENSE:

       Appointees  will be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than   employee  mobility, is necessary to perform the  essential
 duties of the  position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of rules, regulations, and procedures involved  in  the
 preparation of payrolls after a period of training.

 Knowledge of applicable withholding tax procedures and  those  of
 types of payroll deductions after a period of training.

 Knowledge  of  modern  office methods, practices,  routines,  and
 equipment.

 Ability to read, interpret, and apply law, rules, and regulations
 in accord with established procedures and policies of the unit.

 Ability to resolve technical payroll problems.

 Ability to work effectively with others.

 Ability to make accurate mathematical calculations.

 Ability to coordinate payroll activities.

 Ability  to  correctly  apply  payroll,  personnel,  budget,  and
 accounting codes used in payroll processing.

 Ability to maintain essential records and files.

 Ability to verify payroll records.

 Ability to prepare correspondence and payroll reports.

 Ability  to  organize  assigned work and develop  effective  work
 methods.

 Ability  to  provide  suitable assignments  and  instructions  to
 individuals and groups, and to supervise their work performance.

 Ability  to  learn to utilize various types of electronic  and/or
 manual  recording  and information systems used  by  the  agency,
 office, or  related units.

 Ability  to  read,  write, speak, understand, or  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American   Sign  Language or Braille may also  be  considered  
 as acceptable forms of  communication.

 Persons  with  mental or physical disabilities  are  eligible  as
 long as they can perform the essential functions of the job after
 reasonable accommodation is made to their known limitations.   
 If the accommodation cannot be made because it  would cause
 the employer undue  hardship, such persons may not be eligible.

 This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02636
L
C
  
N/A
09
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 1/31/1997