PROPERTY CLERK

DEFINITION

Under direction, is responsible for the collection, recording, and safe 
storage of property and other valuables consigned or confiscated by 
the police department or other law enforcement agency; does other 
related duties as required.

NOTE: The examples of work for this title are for illustrative purposes 
only.  A particular position using this title may not perform all duties 
listed in this job specification.  Conversely, all duties performed on 
the job may not be listed.

NOTE:  Appointments may be made to positions requiring bilingual skills.

04987- Bilingual in Spanish and English.
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or communicate 
in Spanish and English sufficiently to perform the duties of this position. 

EXAMPLES OF WORK:

Receives, categorizes, stores and maintains custody of a wide variety 
of evidence, property, weapons and other items in accordance with 
applicable local, state and federal laws and regulations.

Tags and records all evidence and property.

Prepares records of articles and valuables received including description 
of article, name of owner (if known), name of law enforcement officer 
from whom received, and reason for retention.

Prepares a list of letters to notify owners for pickup of property or evidence 
items; maintains suspense file for outdated notification letters.

Releases property or evidence to their owners on receipt of appropriate 
authorization.

Notifies persons from whom property has been confiscated as evidence 
that they may recover their possessions when they are no longer needed.

Prepares list of articles or evidence required by law to be destroyed and
sends same for destruction on proper authorization.

Receives property and valuables of deceased individuals which have 
not been claimed by heirs.

Releases property only on receipt of official discharge documents.

May testify in court regarding receipt of evidence.

May place advertisements in local papers asking that lost property 
be claimed.

Lifts and carries a variety of property, evidence and other items.

May drive a motor vehicle to various locations to pick up evidence 
and bring it back to the property room.

Maintains essential records and files.

Will be required to learn how to utilize various types of electronic 
and/or manual recording information systems used by the agency, 
office or related unit.

REQUIREMENTS:

EXPERIENCE:

One (1) year of clerical experience involving the receipt, recording, 
storage and release of property, evidence, supplies or equipment.

LICENSE:

Appointees will be required to possess a driver's license valid in 
New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of work involving the obtaining, recording, safeguarding 
and issuing of varied types of equipment, materials, and supplies.

Ability to understand, remember, and carry out oral and written 
directions.

Ability to learn to utilize various types of electronic and/or manual 
recording information systems used by the agency, office or related 
units.

Ability to read, write, speak, understand, or communicate in English 
sufficiently to perform the duties of this position. American Sign 
Language or braille may also be considered as acceptable forms of 
communication.

Persons with mental or physical disabilities are eligible if they 
can perform the essential functions of the job after reasonable 
accommodation is made to their known limitations. If the 
accommodation cannot be made because it would cause the 
employer undue hardship, such persons may not be eligible.


This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02894
L
C
  
N/A
03
-
04987
Bilingual In Spanish And English
L
C
  
N/A
03
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 10/25/2019