PURCHASING ASSISTANT

 DEFINITION:

   Under direction, compiles information to prepare purchase
   orders for procurement of materials, supplies, equipment, or service,
   reviews and edits purchase orders for proper description, number
   identification, and completion, and records the requisition and
   receipt of goods and services; does related work as required.

   NOTE: The definition and examples of work for this title are for
   illustrative purposes only. A particular position using this title
   may not perform all duties listed in this job specification.
   Conversely, all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

   Maintains numerical and alphabetical coding of purchased
   material and material in stock.

   Reviews, edits, and records purchase orders for proper  description, 
   number identification, and ensures correctness before
   giving to buyer.

   Receives and records invoices from vendors, checks to see that
   goods have been delivered and then forwards to accounts/payable
   section.

   Keeps records of dispositions of purchase orders and invoices
   received.

   Compares, corrects, and updates nomenclatures and specifications 
   on purchase orders.

   Checks unit price on purchase order for conformity to established 
   market prices.

   Contacts vendors to expedite deliveries.

   Contacts different divisions and projects to verify deliveries.

   Consolidates procurement of materials and supplies for various
   departments and projects.

   Ensures that correct supplies are shipped by vendor.

   Makes arrangements with vendors to correct situations involving
   incorrect shipments.

   Records letters of acknowledgment from vendors.

   Reviews requisitions for materials not normally kept in  inventory for 
   proper distribution code identification and ensures correctness.

   Receives, tabulates, and records requests for the purchase of
   equipment, materials, and supplies.

   Performs the clerical work involved in the preparation of contracts
   following the awarding of bids.

   Following the awarding of contracts, enters contract unit prices into
   a contract price book.

   Will be required to learn to utilize various types of electronic and/or 
   manual recording and computerized information systems used by
   the agency, office, or related units.

   REQUIREMENTS:

        EXPERIENCE:

        One (1) year of experience in the preparation and processing of
   requisitions and/or the purchase of equipment, materials, and/or
   supplies.

        LICENSE:

         Appointees will be required to possess a driver's license valid
   in New Jersey only if the operation of a vehicle, rather than
   employee mobility, is necessary to perform the essential duties of
   the position.

   KNOWLEDGE AND ABILITIES:

   Knowledge of the proper methods and procedures involved in
   the purchase of equipment, materials, and/or supplies.

   Ability to comprehend and analyze the individual supply
   problems and particular needs of the various departments.

   Ability to deal effectively with salesmen and vendors.

   Ability to prepare reports.

   Ability to establish and maintain essential records and files.

   Ability to learn to utilize various types of electronic and/or manual
   recording and information systems used by the agency, office, or
   related units.

   Ability to read, write, speak, understand, or communicate in English
   sufficiently to perform the duties of this position. American Sign
   Language or Braille may also be considered as acceptable forms of
   communication.

   Persons with mental or physical disabilities are eligible as long as
   they can perform the essential functions of the job after reasonable
   accommodation is made to their known limitations. If the
   accommodation cannot be made because it would cause the employer
   undue hardship, such persons may not be eligible.

   This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02952
L
C
  
N/A
02
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

CAH   11/19/1996