PURCHASING EXPEDITOR

 DEFINITION:

 Under direction, ensures that correct supplies are shipped by
 vendor on promised shipping date and arranges for its proper
 distribution; reviews vendor's invoice for accuracy; does other
 related duties.

 NOTE: The examples of work for this title are for illustrative
 purposes only.  A particular position using this title may not
 perform all duties listed in this job specification.
 Conversely, all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Receives requests for items to be added to bid list.

 Prepares work sheets used in preparing bid lists.

 Checks inventory of available supplies for issue and items open
 on bid  list.

 Reconverts units of issues into case lots, dozens, and pounds
 for ordering.

 Reports bids assigned to vendors.

 Checks specifications or substitutions and records any changes.

 Receives contract acceptance sheets from purchasing agent.

 Compares acceptance sheets with bid list and notifies purchasing
 agent of discrepancies.

 Prepares master order in book, listing all items assigned to
 each vendor by item, price, and code.

 Removes inventory cards.

 Checks minimum balance and submits items that are below minimum
 balance.

 Notifies purchasing agent on items for which no bids were
 submitted; for items depleted due to excessive use or for new
 items requested after bid list submitted.

 Contacts vendors daily to expedite shipments.

 Selects sample patterns submitted by vendors for approval.

 Maintains a daily log of incoming supplies.

 Places orders in emergencies.

 Adjudicates complaints.

 Records funds received, and notes whether partial or final
 shipment.

 Extends price and reconverts amount received into units of
 issue.

 Records information on receiving report.

 Answers inquiries related to supplies.

 Maintains records and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by the
 agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      Two (2) years of experience involving the receiving,
 checking, and distributing of supplies.

      LICENSE:

      Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform essential duties
 of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of problems, procedures, and practices involved in
 ensuring that supplies are shipped by vendor on promised
 shipping date and in arranging for proper distribution.

 Ability to perform expediting work under a variety of
 circumstances.

 Ability to keep records and files.

 Ability to utilize various types of electronic and/or manual
 recording and information systems used by the agency, 
 office, or related units.

 Ability to read, write, speak, understand, and communicate in
 English sufficiently to perform duties of this position.
 American Sign Language or Braille may also be considered as
 acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as
 long as they can perform essential functions of the job after
 reasonable accommodation is made to their known limitations.  
 If the accommodation cannot be made because it would cause 
 the employer undue hardship, such persons may not be eligible.

 This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02956
L
C
  
N/A
05
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 9/15/2001