Job Specification
SENIOR ACCOUNT CLERK
DEFINITION:
Under direction, performs a variety of responsible and difficult
clerical tasks which involve computing, classifying, verifying,
and recording numerical data and the reconciliation of accounts,
records, and documents to keep sets of financial records complete
and/or takes the lead over other employees in the maintenance of
accounting records; does other related duties as required.
NOTE: The definition and examples of work for this title are for
illustrative purposes only. A particular position using this
title may not perform all duties listed in this job
specification. Conversely, all duties performed on the job may
not be listed.
EXAMPLES OF WORK:
Posts items such as revenue, expense, and cash receipt amounts in
records/journals and assigns them as debits or credits to the
appropriate account.
Reconciles accounts of moderate complexity by comparing account
balances with related data.
Reviews records and source documents to identify the source of
discrepancy.
Checks reports received for duplication, mathematical accuracy,
completeness, and compliance with prescribed requirements.
Verifies accuracy of figures, calculations, and posting
pertaining to transactions as well as computer printouts which
are recorded by other workers.
Prepares requisitions, vouchers, and may prepare balance
statements.
Prepares a listing of charges, payments, and irregular charges or
refunds.
Investigates irregular charges, billings, and so forth.
Performs arithmetic calculations in the computation of interest
charges and refunds.
Computes data according to formulas and may use adding or
calculating machine to complete computation.
Prepares required forms to enter data into a computerized system
and uses codes to denote the accounts affected by the transaction
including such items as appropriation, project, and various other
subdivisions in the account structure.
Serves as lead worker in assigning work, checking computations,
and training new employees with routine problems.
Prepares and sends out routine letters requesting data omitted
from records.
Prepares routine reports.
Maintains files of accounting/statistical data and reports.
Reviews, checks, and certifies reports, applications, and other
documents for correctness, answers nonroutine and routine
inquiries of limited complexity, and receives, reviews, and
adjusts complaints.
May train new clerical employees.
Gives assignments, instructions, advise, and guidance to
employees.
Composes replies to routine correspondence.
Occasionally supervises a designated phase of the clerical
activity of the unit.
Reviews various commitment and obligation documents.
Examines each document to ensure completeness of data, accuracy
of computation, appropriateness of monetary data, and validity of
accounting classification.
Contacts individual submitting document to resolve questions on
data submitted.
Establishes and maintains control sheet to prevent over
obligation of funds.
Receives, reviews for correct data, and processes accounts
payable or accrued expenditure transactions, liquidates
outstanding obligations, and computes and prepares adjustment
vouchers for changes in data.
Receives, reviews for correct data, and processes collection
vouchers and liquidates accounts receivable.
Computes and prepares adjustment vouchers for changes in data.
Maintains liaison with various operating units to ensure that
time limitations are met for discounts and partial payments.
Maintains manual record of quarterly and annual allotments
authorized and issued to operating units.
Prepares documents for machine processing by assigning
appropriate accounting transaction codes to documents to reflect
the activity listed, forwards same to data processing for data
entry action, and ensures that accounting documents processed
are included in the appropriate accounting period.
Establishes orders received, earned reimbursement, and charges
for supplies and services rendered which resulted in accounts
receivable, and codes all documents for input to the computerized
ledgers; maintains hard copy of accounts receivable summary sheet
by appropriation, and initiates correspondence or telephone
communications on delinquent accounts receivable.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
REQUIREMENTS:
EXPERIENCE:
One (1) year of experience in the preparation, maintenance,
and/or review and verification of financial records.
LICENSE:
Appointees will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform essential duties
of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of accounting clerical methods, forms, and techniques.
Knowledge of office practices and procedures relating to the
processing and recording of financial transactions.
Knowledge of accounting information, accounting codes,
classification, and terminology pertinent to clerical maintenance
operations.
Knowledge of basic arithmetic functions.
Ability to understand transactions in terms of accounting codes
and classifications.
Ability to understand relationships among accounting records and
documents.
Ability to understand, remember, and carry out oral and written
directions.
Ability to perform routine and repetitive tasks, compare
numerical and verbal data, and select appropriate information for
forms.
Ability to add, subtract, multiply, divide, and find averages and
percentages.
Ability to apply arithmetic principles and to correct computation
errors.
Ability to acquire an understanding of numerical record keeping
and data gathering and other clerical procedures.
Ability to perform work requiring constant and close attention to
clerical and numerical detail.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as
long as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations. If
the accommodation cannot be made because it would cause the
employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 03165@ | | L | C | | N/A | 03 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
8/08/1996 |
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