Job Specification
SUPERVISING ACCOUNT CLERK
DEFINITION
Under direction, supervises and performs the work involved in
computing, classifying, verifying, and recording numerical data and
reconciling accounts, records, and documents to keep sets of financial
records complete; does related work as required.
NOTE: The definition and examples of work for this title are for
illustrative purposes only. A particular position using this title may
not perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Determines work procedures, prepares work schedules, and expedites the
workflow of the unit.
Issues written and oral instructions to subordinates.
Assigns duties and examines completed work for exactness, neatness,
and conformance to policies and procedures.
Studies and standardizes procedures to improve efficiency of
subordinates.
Maintains harmony among workers and resolves grievances.
May hire, train, and discharge workers.
Maintains records of a confidential nature.
Prepares correspondence.
Prepares statistical and other reports which require interpretation
and contain findings, conclusions, and recommendations.
Supervises compilation of reports of various types and reviews and
approves them before submission to higher levels of management.
Interprets and explains organization rules, regulations, policies, and
procedures through correspondence, personal interviews, and telephone
conversations.
Reviews, checks, and certifies reports, applications, and other
documents for correctness where difficult determinations are
concerned.
Interviews and transacts business with persons who may call at the
office.
Plans revisions of clerical procedures and office routines.
Prepares requisitions.
Guides, instructs, and assigns tasks to employees.
Receives, reviews, and adjusts complaints.
Participates in and is responsible for the work of staff.
Compiles data for budgets and reports.
Makes special studies of certain operations and reports findings.
Relieves the supervisory officer of office details.
Maintains, classifies, indexes, and cross references records and
files.
Supervises and performs the work involved in calculating, posting, and
verifying statistical information to obtain financial data for use in
maintaining accounting records.
Posts to various ledgers details of financial transactions such as
allotments, disbursements, deductions from payrolls, pay and expense
vouchers, remittances paid and due, checks, and claims.
Reconciles bank statements.
Verifies and enters details of financial transactions as they occur or
in chronological order in account and cash journals.
Summarizes details of financial transaction on separate ledgers and
transfers data to general ledger.
Balances books and compiles reports to show statistics such as
receipts, expenditures, and accounts payable and receivable.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the agency,
office, or related units.
REQUIREMENTS:
EXPERIENCE:
Three (3) years of experience in the preparation, maintenance
and/or review, and verification of financial records.
LICENSE:
Appointees will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the
position.
KNOWLEDGE AND ABILITIES:
Knowledge of accounting clerical procedures and techniques required to
understand and work with a total accounting system or with an
identifiable segment of an integrated double entry bookkeeping system.
Knowledge of the account relationships within the accounting system.
Knowledge of work involving accounting and/or financial data,
mathematical calculations, and the checking and processing of
information.
Knowledge of supervisory principles and techniques.
Knowledge of clerical routines and procedures involved in collection,
sorting, coding, and preparing of accounting data and basic arithmetic
functions.
Ability to apply rules, regulations, and methods to a variety of
situations.
Ability to analyze clerical accounting problems.
Ability to develop effective work methods.
Ability to gather, compile, and analyze basic accounting data and to
prepare reports and summaries.
Ability to instruct, motivate, train, and guide lower level employees,
issue appropriate work assignments, and review and evaluate their job
performance.
Ability to locate discrepancies in financial reports which are of
moderate complexity and to make corrections.
Ability to use judgment in recognizing possible alternative actions to
problems when they are not prescribed or readily apparent, and in
referring to others problems which require other than clerical
decisions.
Ability to compose correspondence of an explanatory or interpretative
nature.
Ability to plan work activities, sequence of operations, and work
priorities for others.
Ability to add, subtract, multiply, divide, and find averages and
percentages.
Ability to perform work requiring constant and close attention to
clerical and numerical detail.
Ability to learn to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or
related units.
Ability to read, write, speak, understand, or communicate in English
sufficiently to perform the duties of this position. American Sign
Language or Braille may also be considered as acceptable forms of
communication.
Persons with mental or physical disabilities are eligible as long as
they can perform the essential functions of the job after reasonable
accommodation is made to their known limitations. If the accommodation
cannot be made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 03848 | | L | C | | N/A | 09 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
3/26/1997 |
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