SUPERVISOR OF ACCOUNTS

 DEFINITION

 Under  direction of a supervisory official, supervises a unit  of
 clerical  employees  engaged  in  maintenance  of  a  system   of
 accounts;  or  performs highly responsible or difficult  clerical
 work  involving record keeping of financial accounts; does  other
 related duties as required.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 EXAMPLES OF WORK:

 Supervises  a  unit of clerical employees engaged  in  processing
 financial  documents  and maintenance of accounting  records  for
 appropriated funds.

 Assigns  and  instructs  employees, supervises  their  work,  and
 analyzes  unit  workload regulating work flow to  ensure  timely,
 efficient processing.

 Prepares  and  supervises preparation of statistical  and  fiscal
 reports,   books,   and/or  miscellaneous  accounting   or   cost
 accounting reports.

 Supervises  work  operations and/or functional programs  and  
 has responsibility for effectively recommending hiring, firing,
 promoting, demoting, and/or disciplining of employees.

 Supervises  and  participates in processing of accounting system
 forms and vouchers.

 Supervises deposit of revenue and funds collected.

 Supervises accounts payable records, and initiates correspondence
 and communication with private vendors.

 May  assist  in reconciling the Appropriation/Revenue  Accounting
 System reports, and analyzes and initiates correcting entries.

 Provides advice and assistance to  staff on problems and
 procedures relating to the work of the unit.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used  
 by the agency, office or related units.

 REQUIREMENTS:

 EXPERIENCE:

 Five (5) years of experience involving the operation and
 maintenance of a system of accounts.

 LICENSE:

 Appointees will  be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform essential
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of bookkeeping and clerical accounting methods 
 of the unit after a period of training.

 Knowledge of bookkeeping and clerical accounting
 principles/methods and of  accepted practice for original
 entry in the collection of fees.

 Ability to organize supervisory bookkeeping, statistical, and
 clerical accounting and related work, and develop work methods.

 Ability to audit vouchers, authorize work to be performed by
 authorization vouchers, and reconcile accounts.

 Ability to interpret rules/regulations pertaining to bookkeeping,
 clerical accounting, and statistical work of the unit and to
 devise procedures based thereon.

 Ability to supervise the maintenance of ledgers, journals,
 subsidiary accounts, statistical records, cash receipt and
 payment records, bank deposits, and other records and files.

 Ability to interpret and apply rules/regulations established
 for accounting and budget  purposes.

 Ability to supervise and train subordinate staff.

 Ability to provide information to others concerning fees and
 accounts, and unit work and procedures.

 Ability to draft official correspondence.

 Ability to prepare statistical, financial, and other reports.

 Ability to establish and maintain records and files.

 Ability to utilize various types of electronic and/or manual
 recording and information systems used by the agency, 
 office, or related units.

 Ability to read, write, speak, understand, and communicate
 in English sufficiently to perform duties of this position.
 American Sign Language or Braille may also be considered
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as they can perform essential functions of the job with or without
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.

This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
03969
L
C
  
N/A
15
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 12/3/1998