ASSISTANT SUPERVISOR OF BILLING AND COLLECTING

 

DEFINITION


 Under  direction, assists in supervising and performs the  highly
 responsible tasks involved in the development and maintenance  of
 the  clerical  billing,  in accordance  with  established  rules,
 regulations,  policies,  and procedure; maintains  financial  and
 diversified  records; assists in supervising the  preparation  of
 payrolls   for   the  agency/department;  may   supervise   staff
 responsible for meter reading or machine inspection operation  in
 a utility department; does other related duties.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 Organizes  assigned  supervisory  and  other  work  and  develops
 effective work methods.

 Supervises  clerical  operations  involved  in  the  billing  and
 collecting of agency charges.

 Computes  agency  charges and interprets the rules,  regulations,
 policies,  and assessing and billing procedures to that  part  of
 the public that is interested or concerned with same.

 May supervise meter reading and machine inspection operations  in
 a utility department.

 May schedule meter reader's routes and work.

 Assigns  tasks,  and guides, instructs, and participates  in  the
 work of staff.

 Receives, reviews, and resolves complaints.

 Purchases  office supplies and prepares the annual office  budget
 in conjunction with the supervisor.

 Compiles records and information and prepares regular and special
 reports.

 Prepares and checks vouchers.

 Assists  in  preparing payroll, and maintains  related  personnel
 records.

 May serve as custodian of petty cash and postage fund.

 Performs cashier's duties when required.

 Handles billing and collection correspondence.

 Tracks inactive and delinquent accounts.

 May  enter and track claims on property searches or other  claims
 to insurance companies.

 Assists in relieving the superintendent of office details.

 Interviews  and transacts routine business with persons  who  may
 call at the office.

 Conducts special studies.
 Assists  in  supervising  the establishment  and  maintenance  of
 records and files.

 Will  be required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      Four   (4)  years  of experience in clerical accounting  and
 maintaining accounts of financial transactions, one (1)  year  of
 which shall have been in a supervisory capacity.

      LICENSE:

      Appointees  will  be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than  employee  mobility, is necessary to perform  the  essential
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge   of  procedures  and  methods  used  in  billing   and
 collection of agency charges.

 Knowledge   of  procedures  used  in  recording  and  maintaining
 accounts of financial transactions.

 Ability   to  read,  interpret,  and  apply  established   rules,
 regulations, policies, and procedures.

 Ability  to  organize assigned supervisory and  other  work,  and
 develop effective work methods.

 Ability  to  prepare  clear,  sound,  accurate,  and  informative
 reports containing findings, conclusions, and recommendations.

 Ability to perform mathematic calculations.

 Ability to review and resolve complaints.

 Ability to track inactive and delinquent accounts.

 Ability  to  provide assignments and instructions to  individuals
 and groups.

 Ability to supervise the establishment and maintenance of records
 and files.

 Ability  to  learn to utilize various types of electronic  and/or
 manual  recording  and information systems used  by  the  agency,
 office, or related units.

 Ability  to  read,  write, speak, understand, or  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable accommodation is made to their known limitations.   If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

 CODES: LG-04825                  MCK                 9/14/00

 This job specification is for local government use only.