PAYROLL SUPERVISOR / PENSION FUND SUPERVISOR

 PAYROLL SUPERVISOR

 DEFINITION:

 Under direction, supervises and coordinates the activities 
 of workers engaged in preparing payrolls; does related 
 work as required.

 NOTE:  The definition and examples of work 
 for this title are for illustrative  purposes only.  
 A particular position using this title may not perform 
 all duties listed  in this job specification.  Conversely, 
 all duties performed on the job may not be listed.
 
 EXAMPLES OF WORK:

 Supervises and coordinates activities of workers 
 engaged in processing time cards, compiling 
 payroll statistics, maintaining payroll control records, 
 recording hours of work, and calculating payrolls.

 Reviews personnel records.

 Directs computation of differential pay according to policy.

 Supervises the examination and analyses of all regular 
 and supplemental payrolls submitted by various 
 departments for payment to ensure accuracy of figures, 
 correctness of entries, that deadlines are met, and for 
 compliance with established payroll procedures.

 Directs compilation and preparation of other payroll 
 data such as pension, insurance, bond purchases, 
 and credit union payments.

 Coordinates and processes applications or enrollments 
 into pension system,  health benefits program, dental 
 insurance and drug prescription plan, and so forth.

 Reviews and approves payroll deductions.

 Records and processes all payments made to various 
 health plans.

 Interprets policies and government regulations in 
 connection with payroll procedures.

 Checks the preparation of annual tax withholding 
 statements for accuracy.

 Analyzes payrolls for accuracy before extensions are made.

 Organizes assigned supervisory payroll preparation 
 work methods.

 Checks and certifies payroll information for completeness 
 and accuracy.

 Prepares work for pay periods and supervises the 
 analysis of pay and attendance records for each period.

 Supervises the changes on individual pay resulting from 
 overtime, absence, leave of absence, union dues, tax 
 changes, social security and pension deductions, 
 hospitalization and group life insurance  deductions, 
 garnishees, and attachments to ensure proper notations.
 
 Balances total payrolls for all departments with accounts 
 payable for posting to the general ledger.

 Maintains and supervises the maintenance of a payroll 
 account system.

 Prepares payroll schedule for distribution of pay checks.

 Coordinates all payroll activities with other organizational
 units and with the payroll computer center or facility.

 Prepares payroll input for data processing, verifies 
 payroll output, and determines the cause of and remedies 
 errors in coding or inputting.

 Prepares information for the preparation of the personnel
 budget by itemizing all positions that appear on payroll 
 together with the account number and notation of all 
 vacant account numbers.

 Prepares statistical reports concerning such items and
 information for overtime expenditures and funds left for
 future overtime work and other notations of expenditures 
 for control of personnel budget.

 Maintains salary increment control and advises 
 employees concerning increments.

 Maintains employee time sheets and payroll registers.

 Maintains liaison and correspondence with various 
 agencies.

 Answers questions concerning employees and 
 employee records.

 Determines work procedures, prepares work 
 schedules, and expedites the work flow of the unit.

 Provides written and oral instructions and training 
 to subordinates.

 Assigns duties and examines completed work for 
 accuracy and conformance to policies and procedures.

 Prepares correspondence and maintains records of a 
 confidential nature.

 Prepares statistical, quarterly payroll,  and other reports
 containing findings, conclusions, and recommendations.

 Interprets and explains rules, regulations, policies,  and
 procedures through correspondence,  personal interviews,
 and telephone conversations.

 Organizes assigned work and develops effective work methods.

 Reviews, checks, and certifies reports, applications, and 
 other documents for correctness.

 Assists in the planning and revision of office procedures.

 Receives, reviews, and adjusts complaints.

 Prepares requisitions.

 Compiles data for budgets and reports.
 
 Establishes and maintains essential records and files.

 Will  be required to learn to utilize various types of 
 electronic and/or manual recording and computerized 
 information systems used by  the agency, office, or 
 related units.

 REQUIREMENTS:

 EXPERIENCE:

 Four (4) years of experience in the preparation of payrolls.

 LICENSE:

 Appointees will be required to possess a driver's 
 license valid in New Jersey only if the operation of a 
 vehicle, rather than employee mobility, is necessary 
 to perform the essential duties of the  position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of rules, regulations, and procedures involved 
 in the preparation of payrolls after a period of training.

 Knowledge of applicable withholding tax procedures and
 those of types of payroll deductions after a period of training.

 Knowledge of modern office methods, practices, routines,
 and equipment.

 Ability to read, interpret, and apply law, rules, and 
 regulations in accord with established procedures 
 and policies of the unit.

 Ability to resolve technical payroll problems.

 Ability to work effectively with others.

 Ability to make accurate mathematical calculations.

 Ability to coordinate payroll activities.

 Ability to correctly apply payroll,  personnel, budget, 
 and accounting codes used in payroll processing.

 Ability to maintain essential records and files.

 Ability to verify payroll records.

 Ability to prepare correspondence and payroll reports.

 Ability to organize assigned work and develop effective
 work methods.

 Ability to provide suitable assignments and instructions 
 to individuals and groups, and to supervise their work 
 performance.

 Ability to learn to utilize various types of electronic and/or
 manual recording and information systems used by the
 agency, office, or  related units.

 Ability to read, write, speak, understand, or communicate
 in English sufficiently to perform the duties of this position.
 American Sign Language or Braille may also be considered
 as acceptable forms of  communication.

 Persons with mental or physical disabilities are eligible as
 long as they can perform the essential functions of the job 
 after reasonable accommodation is made to their known 
 limitations.  If the accommodation cannot be made because 
 it would cause the employer undue  hardship, such persons 
 may not be eligible.

 CODES:  LG-02636               CAH/hw                  1/31/97
  
 This job specification is for Local Government use only
 

PENSION FUND SUPERVISOR

DEFINITION:

Under the direction of supervisory official, performs work involved in 
processing applications for membership in the retirement system; 
handles all relevant receipts and disbursements; supervises program 
activities and staff; does other related duties as required.

NOTE:  The examples of work for this title are for illustrative purposes only.  
A position using this title may not perform all duties listed in this job 
specification.  Conversely, all duties performed on the job may not be 
listed.

EXAMPLES OF WORK:

Assembles and prepares statistical and other materials required for reports 
such as statistics required for actuarial study by an outside agency, and 
statistics requested by the Pension System.

Processes applications for membership including the ascertaining of eligibility 
and date of acceptance of employees for membership in the retirement system.

Provides pension information to employees and others involved in the work 
of the unit.  

Handles all receipts and disbursements for the retirement system.

Processes employees’ pensions.

Supervises work operations and/or functional programs, and has responsibility 
for employee evaluations and for effectively recommending the hiring, firing, 
promoting, demoting, and/or disciplining of employees.

Drafts correspondence.

Supervises the establishment and maintenance of essential records and files.

Will be required to learn how to utilize various types of electronic and/or 
manual recording and information systems used by the agency, office, or 
related units.

REQUIREMENTS:

EXPERIENCE:

Three (3) years of clerical experience in the operation of a public or private 
pension or insurance program.

LICENSE:

Appointees will be required to possess a driver's license valid in New Jersey 
only if the operation of a vehicle, rather than employee mobility, is necessary 
to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of rules, regulations, practices, and procedures involved in the 
retirement system.

Ability to organize assigned work and develop effective work methods.

Ability to supervise employees and evaluate their work performance.  

Ability to supervise the establishment and maintenance of essential records 
and files.

Ability to learn how to utilize various types of electronic and/or manual 
recording and information systems used by the agency, office, or related 
units.

Ability to read, write, speak, understand, and communicate in English 
sufficiently to perform the duties of this position.  American Sign Language 
or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible if they can perform 
the essential functions of the job with or without reasonable accommodation. 
If the accommodation cannot be made because it would cause the employer 
undue hardship, such persons may not be eligible.

CODE:  02639   5/30/2023

This job specification is for Local Government use only.

DUAL TITLE CODE:  06102