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Job Specification


  Under direction of the Municipal Court Judge or the Municipal
  Court Director, has charge of and performs quasi-judicial and
  administrative functions related to the operation of a municipal 
  court; does related work as required.


  Typically, a Municipal Court Administrator has charge of all phases 
  of the quasi-judicial, administrative, and clerical operations of a 
  municipal court, except in those municipalities having multiple
  courts, or where court operations are managed by a Municipal Court
  Director.  When serving in a court system headed by a Director, the
  Administrator supervises and/or performs the quasi-judicial aspects 
  of the court's operations and assists in administrative activities, as


  Plans, develops, coordinates, and implements procedures for the
  efficient and effective operation of the court.

   Assigns duties to court personnel and supervises and evaluates
  their performance.

  Provides instructions to office staff on activities related to the
  implementation of court rules, state statutes, local ordinances, and
  local court policies.  Provides and/or arranges for training for all
  office staff in their respective functions.

  Develops administrative programs designed to achieve the
  objectives of the Municipal Court.

  Analyzes, evaluates, and modifies office procedures, as required.

  As required, participates in case processing, which may include
  determining whether a summons or warrant should be issued; 
  interacting with defendants, witnesses, and attorneys; docketing; 
  recording payments and fines; operating recording machine during 
  court proceedings; scheduling trial calendars, and so forth.

  Determines whether alleged facts justify the issuance of either a
  summons or warrant for the arrest of the defendant.  If a warrant for
  arrest is issued, may determine bail amount consistent with parameters
  established by Statutes and Rules of the Court.

  Accepts complaints and takes oaths.

  Attests to court writs, processes, commitments, search warrants,
  bench warrants, and subpoenas.

  Prepares court calendar.

  Makes arrangements for court sessions, assures that court room
  facilities are available, and that appropriate staff have been

  Assists the Municipal Court Judge in the arraignment of defendants.

  Calls and swears witnesses at trial of cases.

  Where authorized, sets conditions of pre-trial release in accordance 
  with bail schedules promulgated by the Administrative Office of the 
  Courts or by the Municipal Court.

  Receives and disburses bail, fines, costs, and other court revenues.

  Monitors court accounting and auditing and oversees the
  maintenance of property controls and inventories.

  Maintains and/or supervises the filing of complaints, processes,
  court records, cash books, court dockets, traffic control sheets,
  statistical records, reports, and files.

  Supervises and directs the disposition of correspondence.

  Monitors the physical condition of the court premises and
  maintains decorum therein.

  If serving as the Violations Clerk, supervises and/or performs all
  relevant duties and related tasks.

  Maintains liaison with the Municipal Court Judge, the governing
  body, and other municipal officials regarding court activities;
  provides requested information and responds to issues or complaints
  involving court operations.

  Submits budget requests and prepares necessary justification based
  on past performance and projected needs; evaluates available equipment
  and supplies and makes specific recommendations regarding their

  Establishes and maintains required records and files.

  Prepares or supervises the preparation of summary and statistical
  reports as required by the municipality, vicinage level judicial
  managers, and/or the Administrative Office of the Courts.

  Initiates and conducts special research and analytical projects, compiles 
  and analyzes data, and makes recommendations regarding court
  business and improvement based on these studies.
  Will be required to learn to utilize various types of electronic and/or 
  manual recording and computerized information systems used by
  the agency, office, or related units.



  Graduation from High School or Vocational High School, or possession 
  of an approved High School Equivalency Certificate.


  Two (2) years of experience in work related to the administrative 
  operation of a court, law enforcement agency, law office or government 
  agency, including the preparation and/or processing of legal documents.

  NOTE: Thirty (30) college semester hour credits may be
  substituted for one (1) year of experience.

  SPECIAL NOTE:  "Effective May 25, 2011, appointees must possess 
  a Municipal Court Administrator certificate issued by the New Jersey 
  Supreme Court, subject to the following exceptions:  1)  A person 
  appointed provisionally prior to May 25, 2011 but after May 25, 2006 will 
  still have five years from the date of the provisional appointment to obtain 
  the certificate, even if the provisional subsequently receives a regular 
  appointment from an eligible list for the title but does not yet possess the 
  certificate at the time of regular appointment.  2. Interim appointments of 
  persons who do not possess a Municipal Court Administrator certificate 
  may be made pursuant to the provision for L.2006,c.20."

  In addition, effective September 13, 2011, all newly appointed 
  non-certified municipal administrators must obtain conditional 
  accreditation within six months of the date of appointment.  All newly
  appointed, non-certified municipal court administrators must obtain
  full accreditation within three years of the date of appointment.
  A non-certified deputy municipal court administrator who fails to 
  obtain conditional accreditation within the time frames provided 
  above will be ineligible to remain in that title.  The Municipal Court 
  Administrator Certification Board may grant an extension of time 
  upon a showing of good cause.

  Appointees will be required to possess a driver's license valid in 
  New Jersey only if the operation of a vehicle, rather than employee 
  mobility, is necessary to perform the essential duties of the


  Knowledge of the methods, techniques, and procedures used in
  planning and implementing work activities.

  Knowledge of the problems involved in the formulation of
  effective policies and procedures for the office and other clerical and
  related operations.

  Knowledge of the methods used to prepare and supervise the
  preparation of statistical and other reports containing findings,
  conclusions, and recommendations.

  Knowledge of the methods used in supervising the establishment
  and maintenance of records and files.

  Knowledge of the techniques used in budget preparation.

  Knowledge of general accounting and statistical record keeping
  Knowledge of the methods used to establish and maintain
  required records and files.

  Ability to establish, implement, and monitor work goals and

  Ability to organize assigned work and develop effective work

  Ability to give suitable assignments and instructions to
  individuals and groups and to evaluate their performance.

  Ability to effectively and efficiently coordinate the administrative 
  and clerical functions, staff, and facilities of an organization.

  Ability to interpret applicable laws, ordinances, rules, regulations, 
  and procedures.

  Ability to prepare clear, concise, accurate, and informative reports, 
  including those of a statistical nature.

  Ability to take and maintain a firm and correct stand when controversial 
  matters are considered.

  Ability to learn to utilize various types of electronic and/or manual 
  recording and information systems used by the agency, office, or
  related units.

  Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable 
  forms of communication.

  Persons with mental or physical disabilities are eligible as long as they
  can perform essential functions of the job with or without reasonable 
  accommodation.  If the accommodation cannot be made because it 
  would cause the employer undue hardship, such persons may not be 

This job specification is applicable to the following title code:
Local or
Class of
07795LN N/A12-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.