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Job Specification



 Under  direction,  acts  as secretary to a supervisory  official,
 supervises work of a group of clerk transcribers and senior clerk
 transcribers, or is responsible for very difficult clerical work;
 any  of  these categories of work assignments would  be  combined
 with  very  difficult and complex transcription work; does  other
 related duties as required.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

NOTE:  Appointments may be made to positions requiring bilingual skills.

07908- Bilingual in Spanish and English.
Applicants must be able to read, write, speak, understand, or communicate in 
Spanish and English sufficiently to perform the duties of this position. 


 Organizes assigned transcription, secretarial, and/or supervisory
 and  other  related clerical work, analyzes problems which  arise
 therein, and develops effective work methods.

 Assigns, instructs, and may supervise work performance of  senior
 clerk   transcribers,  clerk  transcribers,  and  other  clerical

 Transcribes  dictation of a difficult, complex, and/or  technical
 nature using recording equipment.

 Transcribes dictation which is difficult to arrange and  tabulate
 including legal, medical, and/or statistical materials.

 Prepares designated correspondence which may not be reviewed by a
 supervisor in accord with established procedures.

 Processes requests for information in accord with policies.

 Relieves  a  supervisory official of office detail  and  acts  as
 his/her secretary.

 Schedules appointments and interviews callers at the office.

 Prepares the agenda of meetings, conferences, and hearings.

 Helps  to  collect material for and edits speeches, reports,  and

 Prepares factual reports.

 Maintains records, reports, and files.

 Will  be required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.


 Two (2) years of experience in the transcription of dictation using
 recording equipment.

      NOTE: Successful completion of a clerical training program
 with  a  minimum of 700 classroom training hours or  thirty  (30)
 semester  credit hours in secretarial science from an  accredited
 college  or  university  may be substituted for one (1)  year  of
 experience  indicated  above.  Course work  must  include keyboarding
 skills,  methods, and procedures; other courses may  include  but
 not  be  limited  to  office procedures,  word   processing,  and
 business English.


 Appointees  will  be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than  employee mobility, is necessary to perform essential duties
 of the position.


 Knowledge of the operation of recording devices and of taking and
 transcribing dictation using such equipment.

 Knowledge  of office methods, practices, routines, machines,  and

 Knowledge  of approved English usage, correct spelling,  sentence
 structure, paragraphing, and legal, medical, or other specialized
 terminology as required.

 Ability to organize assigned supervisory or secretarial work, and
 develop appropriate work methods.

 Ability  to  properly  use  and  care  for  manual  and  electric
 typewriters,  duplicating  machines,  and  recording   or   other

 Ability to comprehend and interpret regulations and policies  and
 apply them to specific situations.

 Ability  to  act as secretary to an administrative official,  and
 relieve him/her of office detail.

 Ability  to  process  requests for  information  in  accord  with
 established procedures.

 Ability to transcribe difficult dictation and technical materials
 using  recording  equipment, and to do  complicated  typing  with
 speed, accuracy, and neatness.

 Ability to compose business letters.

 Ability to prepare factual reports and agenda of meetings.

 Ability to maintain records and files.

 Ability  to  utilize  various types of electronic  and/or  manual
 recording and information systems used by the agency, office,  or
 related units.

 Ability  to  read, write, speak, understand, and  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable  accommodation is made to their known limitations.  If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Local or
Class of
02779LC N/A02-
07908Bilingual In Spanish And EnglishLC N/A02-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.