Job Specification
FIRE DISTRICT ADMINISTRATOR
UNCLASSIFIED
N.J.S.A. 11A:3-5(u)
N.J.S.A. 40A:14-70 et seq. N.J.A.C. 4A:3-1.3 (a)5
DEFINITION:
Under direction of the Board of Fire Commissioners, acts as chief
administrative officer of a fire district; does other related duties.
NOTE: Fire Districts operating with all-volunteer fire forces should
utilize the title Director of Fire Services (08054)
NOTE: Fire suppression and/or other emergency response are
specifically excluded from the above related duties, as these shall
fall under the direct supervision of the Chief Fire Officer or other
designated official.
NOTE: A Fire District Administrator who is also a member of an
emergency response organization within the Fire District may
participate in fire suppression and/or other emergency response
activities; as well as other activities of that organization in a volunteer
capacity. The above-mentioned participation is subject to the orders
and supervision of the Chief Fire Officer and/or other superior officers
of the organization. In the event a Fire District Administrator shall be
chosen as the Chief Fire Officer or other superior officer of such a
volunteer organization, any fire suppression and/or other emergency
response activity engaged in shall not be construed as performing
duties under this title.
NOTE: The examples of work for this title are for illustrative purposes
only. A particular position using this title may not perform all duties
listed in this job specification. Conversely, all duties performed on
the job may not be listed.
EXAMPLES OF WORK:
Acts as agent of the board of commissioners in the administration
of fire district affairs, integrates and coordinates activities related to
purchasing, personnel and budget.
Supervises and assists in the preparation of the budget and
administers budgetary controls.
Advises the board of commissioners on policy matters.
Supervises administrative matters in the fire district.
Prepares agenda and meets with the board of commissioners.
Monitors actions of the board of commissioners.
Acts as liaison between the board of commissioners, the fire
district attorney and other professionals.
Maintains liaison with other officials and staff in the municipality
and fire district.
Acts as administrative consultant to the line officers of the fire district.
Receives, distributes, or handles questions, comments and problems
presented by interested citizens.
Advises the board of commissioners and fire district officers on public
relations matters.
May edit and compile public information releases.
Advises the board of commissioners on personnel and administrative
problems.
Prepares specifications, manages the bid process, purchasing and
budget implementation. Enforces and executes terms and conditions
of same received from internal and/or external sources on behalf of
the Board of Fire Commissioners.
Represents the Fire District/Board of Fire Commissioners at meetings,
public events as required.
Completes employee evaluations, supervises work operations, and
has responsibility for effectively recommending the hiring, firing,
promoting, demoting and/or disciplining of employees.
May be responsible for coordinating collective bargaining sessions
under the direction of the Board of Fire Commissioners and may be
authorized to represent the Board throughout the process.
Prepares and supervises the preparation of clear, sound,
accurate, and informative reports containing findings, conclusions,
and recommendations.
Directs the establishment and maintenance of extensive
records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office,
or related units.
REQUIREMENTS:
EDUCATION:
Graduation from an accredited college or university with a Bachelor's
degree.
NOTE: Applicants who do not possess the required education may
substitute additional experience as indicated on a year-for-year basis
with thirty (30) semester hour credits being equal to one (1) year of
experience.
EXPERIENCE:
Five (5) years of experience in administration and management involving
program development, establishment of policies and procedures, budget
preparation/financial planning and personnel management and administration.
NOTE: Possession of a Master's degree from an accredited college or
university with a major course of study in Business or Public Administration,
Fire Science, or Personnel Management, Management Science or in a
program related to the organization, operation, administration and control
of private or public organizations, may be substituted for one (1) year of
the indicated experience.
LICENSE:
Appointees will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the techniques used to integrate and coordinate varied
fire district activities.
Knowledge of the problems involved in the administration of fire district
affairs.
Knowledge of business and of management principles, practices,
methods and techniques.
Ability to plan for the effective utilization of available funds, personnel,
equipment , and supplies.
Ability to provide advice, assistance and consultation on business and
administrative matters.
Ability to supervise the varied business, administrative and financial
operations of the fire district.
Ability to supervise the preparation and administration of the budget.
Ability to maintain liaison and cooperative working relationships with
other officials and staff of the fire district and municipality.
Ability to prepare and supervise the preparation of clear, sound,
accurate, and informative reports containing findings, conclusions,
and recommendations.
Ability to direct the establishment and maintenance of extensive
records and files.
Ability to plan, organize, and coordinate work in situations where
diverse demands are involved.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the district.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they
can perform essential functions of the job with or without reasonable
accommodation. If the accommodation cannot be made because it
would cause the employer undue hardship, such persons may not be
eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 08053 | | L | U | | N/A | 99 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
11/14/2017 |
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